Importing/Exporting - Purchases Fields

Purchases Fields - Miscellaneous

View a list of all types of fields: Field descriptions for importing and exporting

Field

Description and Character Limits

^Co./Last Name

When importing, must match a preexisting card in the MYOB company file. If a company name (no first name), 50 characters, alphanumeric. If a last name, 30 characters, alphanumeric.
NOTE:  To match a preexisting card designated as "Individual," MYOB AccountEdge requires both the last and first names.

First Name

20 characters, alphanumeric.

Date

10 characters, alphanumeric. Follows date convention of your system. Allows any non-numeric as a separator between months, days and years.

Vendor Invoice #

20 characters, alphanumeric

Memo

255 characters, alphanumeric.

Description

255 characters, alphanumeric

*Account Number

Must be a valid, preexisting MYOB AccountEdge account number. 5 characters, numeric. May have an optional non-numeric separator between the first digit and the last 4 digits (example: 1-1234).

*Amount

15 characters (including 2 decimal places). If more than 2 decimals, MYOB AccountEdge rounds to 2 decimals.
NOTE:  Importing and exporting currency amounts

Job

15 characters, alphanumeric. When importing, must match a preexisting job number in the MYOB AccountEdge company file.

Tax Code

3 characters, alphanumeric. When importing, must match a preexisting tax code in the Tax Code List.

Tax Amount

15 characters (including 2 decimal places). If more than 2 decimals, MYOB AccountEdge rounds to 2 decimals.
NOTE:  Importing and exporting currency amounts

Import Duty Amount

15 characters (including 2 decimal places). If more than 2 decimals, MYOB AccountEdge rounds to 2 decimals.
NOTE:  Importing and exporting currency amounts

Purchase Status

1 alphanumeric character. Letter "O" indicates an order; Q indicates a quote. Any other character or blank indicates the purchase is a bill.

Currency Code

3 characters, alphabetic. One code per sale/purchase. When importing, must match customer/vendor currency code. (If blank, currency code on customer/vendor card substituted.)

Exchange Rate

11 digits, including 6 decimal places. If blank, current exchange rate substituted.

Terms
  - Payment is Due

1 character, numeric. Use one of these codes to indicate when payment is due:
0 - COD
1 - Prepaid
2 - In a Given # of Days
3 - On a Day of the Month
4 - # of days after EOM
5 - Day of Month after EOM

  - Discount Days

3 characters, numeric, based on Payment is Due code:

If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0-999.

If code 3 or 5 indicates when payment is due, use a date from 1-31. (EOM=31)

  - Balance Due Days

3 characters, numeric, based on Payment is Due code:

If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0-999.

If code 3 or 5 indicates when payment is due, use a date from 1-31. (EOM=31)

  - % Discount

2 numeric characters to the left of a decimal point and 2 numeric characters to the right of the decimal point (example: 00.10).

Amount Paid

15 characters (including currency sign, comma and negative sign). If no decimal entered, MYOB AccountEdge appends .00. If more than 2 decimals, AccountEdge rounds to 2 decimals.

Category

15 characters, alphanumeric

^Card ID

15 characters, alphanumeric. Must be a unique ID.

Note: When you select Card ID in the Identify Card by field, *None is equivalent to no entry in the field.

^Record ID

10 numeric characters

The Record ID is an internal number within the MYOB AccountEdge company file.

^Conditional Fields: When importing, one or more fields must contain valid entries for matching fields in the company file.

*Required Field: When importing, this field must have a valid matching import field.

Field	Description and Character Limits
^Co./Last Name	When importing, must match a preexisting card in the MYOB company file. If a company name (no first name), 50 characters, alphanumeric. If a last name, 30 characters, alphanumeric. NOTE: To match a preexisting card designated as "Individual," MYOB AccountEdge requires both the last and first names.
First Name	20 characters, alphanumeric.
Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non-numeric as a separator between months, days and years.
Vendor Invoice #	20 characters, alphanumeric
Memo	255 characters, alphanumeric.
Description	255 characters, alphanumeric
*Account Number	Must be a valid, preexisting MYOB AccountEdge account number. 5 characters, numeric. May have an optional non-numeric separator between the first digit and the last 4 digits (example: 1-1234).
*Amount	15 characters (including 2 decimal places). If more than 2 decimals, MYOB AccountEdge rounds to 2 decimals. *NOTE:* Importing and exporting currency amounts
Job	15 characters, alphanumeric. When importing, must match a preexisting job number in the MYOB AccountEdge company file.
Tax Code	3 characters, alphanumeric. When importing, must match a preexisting tax code in the Tax Code List.
Tax Amount	15 characters (including 2 decimal places). If more than 2 decimals, MYOB AccountEdge rounds to 2 decimals. *NOTE:* Importing and exporting currency amounts
Import Duty Amount	15 characters (including 2 decimal places). If more than 2 decimals, MYOB AccountEdge rounds to 2 decimals. *NOTE:* Importing and exporting currency amounts
Purchase Status	1 alphanumeric character. Letter "O" indicates an order; Q indicates a quote. Any other character or blank indicates the purchase is a bill.
Currency Code	3 characters, alphabetic. One code per sale/purchase. When importing, must match customer/vendor currency code. (If blank, currency code on customer/vendor card substituted.)
Exchange Rate	11 digits, including 6 decimal places. If blank, current exchange rate substituted.
Terms - Payment is Due	1 character, numeric. Use one of these codes to indicate when payment is due: 0 - COD 1 - Prepaid 2 - In a Given # of Days 3 - On a Day of the Month 4 - # of days after EOM 5 - Day of Month after EOM
- Discount Days	3 characters, numeric, based on Payment is Due code: If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0-999. If code 3 or 5 indicates when payment is due, use a date from 1-31. (EOM=31)
- Balance Due Days	3 characters, numeric, based on Payment is Due code: If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0-999. If code 3 or 5 indicates when payment is due, use a date from 1-31. (EOM=31)
- % Discount	2 numeric characters to the left of a decimal point and 2 numeric characters to the right of the decimal point (example: 00.10).
Amount Paid	15 characters (including currency sign, comma and negative sign). If no decimal entered, MYOB AccountEdge appends .00. If more than 2 decimals, AccountEdge rounds to 2 decimals.
Category	15 characters, alphanumeric
^Card ID	15 characters, alphanumeric. Must be a unique ID. Note: When you select Card ID in the Identify Card by field, *None is equivalent to no entry in the field.
^Record ID	10 numeric characters The Record ID is an internal number within the MYOB AccountEdge company file.