Payroll

To create a deduction

Note: This task requires single-user access. See Single-user file locking for more information.

The Payroll Category List window should be displayed.

1. Click the Deductions tab if it isn't already selected.



2. Click New. The Deduction Information window appears.



3. Enter a descriptive name for the deduction in the Deduction Name field.



4. Enter the account you want to use to track the amounts withheld by this deduction in the Linked Payable Account field.



5. Choose the deduction type:

• Choose User-Entered if you want to manually enter an amount or set up a recurring amount for an employee
  
  or

• Enter a rate for the deduction in the Type of Deduction fields

6. Enter the maximum amount that can be withheld for this deduction in the Deduction Limit fields.



7. Click the Employee button. The Linked Employees window for the deduction appears. Mark the Select column next to each employee to whom you want to assign the deduction. Click OK when you're finished.



8. Click the Exempt button to indicate the taxes from which this deduction is exempt. The Deduction Exemptions window for the deduction appears. Mark the Exempt column next to the taxes that should be exempt. Click OK when you're finished.



9. Click OK to record the new deduction.

Related topics

• Creating deductions
• Preparing Forms W-2 and W-3