Using the Spend Money window, you can select a card from the Card File list so that the transaction will appear in the list of all transactions that are linked to the card, or you can choose not to use a card and simply enter the payee's name in the Payee field. You might want to enter the payee's name and not create a card if the transaction is a one-time transaction -- a donation to a charity, for example.
Deposit to Account or Group with Electronic Payments
If you don't already use this service, see the information in Setup > Electronic Payments > Learn About Direct Deposits or Learn about Electronic Vendor Payments. There you will find descriptions of these services and instructions for applying and setting up so you can make electronic payments.
The Spend Money window also gives you the choice of recording Spend Money transactions directly into an account or grouping Spend Money transactions into the linked account for electronic payments. (Deposit to Account or Group with Electronic Payments)
Warning: Spend Money transactions can't be used to close bills
To indicate which accounts will be affected by the transaction, simply enter accounts in the Allocation Account column and amounts in the Amount column.
Balancing the transaction
The amount you entered in the Amount field in the top half of the window is considered a credit amount, and the amounts you enter in this column are considered debit amounts.
Keep in mind that the amount(s) you enter in the Amount column will accumulate in the Total Allocated field and that the Total Allocated amount must equal the amount that appears in the Amount field in the top half of the window before you can record the transaction. The Out of Balance amount must be zero before you record.
Recap Transaction
Choose Recap Transaction from the Edit menu to view the accounting entries that will be made to your financial records when you record the transaction.
Already Printed
Mark the Already Printed option if you're recording a paper check that's already been written, or if you're recording another type of transaction (such as a petty cash payment) that doesn't require a printed check at the end of the transaction.
Step by step