To reverse a vendor's refund

Use this procedure only if your transactions are unchangeable. (Choosing changeable or unchangeable transactions)

Note: If the refund was recorded on a deposit of grouped undeposited funds

The vendor debit you want to reverse should be displayed. (To find a vendor debit before it's settled or To find a vendor debit after you've received a refund for it)

Choose Reverse Debit from the Edit menu. After a few moments, a new transaction, for an amount exactly opposite of the refund amount, will be displayed in the Settle Returns & Debits window.

If you want, you can make a few changes to the new transaction (such as the date and the memo), but you can't change the amounts that are associated with it.

If you're reversing a refund from a previous accounting period, consider assigning a date from that period to the new transaction. This will ensure that your reports for that accounting period reflect the proper amounts.

Click Record to record the new transaction. The Settle Returns & Debits window closes. The refund is reversed.

Keep in mind that an outstanding vendor debit exists again for this vendor. To settle the vendor debit, you can either apply the amount of the debit to your outstanding purchase balance with the vendor or indicate that you've received a refund from the vendor for the amount of the vendor debit. [(To apply a vendor debit (Purchases Register) and To receive a refund (Purchases Register)]