Item Number

The number of the item you're viewing appears in this field. If you're creating a new item, enter a unique number to assign to the new item.

You can use numbers, letters and symbols in the item number.

If you're displaying an existing item record, you can change the item number.

Name

Enter the name of the new item.

If you're displaying an existing item record, you can change the item name.

Inactive Item

Mark this option if you rarely use this item and you don't wish to see it in selection lists. If you mark the item as inactive, existing transactions won't be affected in any way and you'll still be able to enter new transactions for the item if you wish.

When you print the Items List (Summary) or Items List (Detail), you have the option to omit inactive items.

Income Account for Tracking Sales

Enter the account you use for tracking the income you receive from the sale of inventoried items and service items.

A default account may appear in this field. If so, make sure the default account is the correct account you want to use.

This field appears only if the I Sell This Item selection is marked.

Unit Price

Enter the price at which you usually sell one selling unit of measure of this item. For example, if you sell cans of soda in cases, enter the price of one case of soda.

Selling Unit of Measure

Enter the method by which this item is packaged when you sell it.

Some typical units of measure include Each, Pair, Case, Gross, Hour and Day. These descriptions are printed on invoices. For example, assume one of your items is a lamp set that's always sold in pairs; this item could be assigned a unit of measure of Pair. Then, if you sold four lamp sets, you'd sell four pair of lamps, or eight lamps.

I Collect Sales Tax When I Sell This Item

Mark this selection if you collect sales tax when you sell this item.

If you mark this selection, sales tax amounts will automatically appear as a default entry on this item's invoices (unless the customer who buys this item is tax exempt.

New button

Click this button to begin creating a new item record.

OK button

Click this button to accept the entries you've made and close the window.