Managing inventory transactions recorded in a version of MYOB software previous to version 3 (2003)

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MYOB AccountEdge Version 3 introduced enhancements to the inventory feature that included an inventory audit trail. In order to make use of the enhancements, inventory transactions must be entered using Version 3 or later.

In MYOB software previous to Version 3 inventory transactions could only be viewed in the Transaction Journal window. A running balance isn't available for those inventory journal transactions. Also, zoom arrows aren't available for those inventory journal transactions.

Sales and purchases that include inventoried items and that have been upgraded from a version previous to AccountEdge version 3 can't be edited or deleted in MYOB AccountEdge 2005. If you need to change one of these transactions, you must first reverse the transaction and then re-enter it with the correct information. This is necessary to ensure the integrity of your item history information in MYOB AccountEdge.

You can do one of two things:

• Enter a new inventory transaction that corrects the incorrect transaction. For example, if you reduced gadgets by 20 but meant to reduce gadgets by 200, you could create a new inventory transaction to reduce gadgets by 180 to make up the difference.

• Enter a new inventory transaction that completely cancels the effects of the incorrect adjustment, then enter another new inventory transaction with the correct transaction amounts. For example, if you reduced gadgets by 20 but meant to reduce gadgets by 200, you could first create a new inventory transaction of +20 gadgets to cancel the incorrect transaction, and then create another new inventory transaction to add 200 gadgets and correctly record the transaction.