Fields in the Receive Money window

Fields in this window

Receive Money window

Deposit to Account button

Click this button if you wish to record a Receive Money transaction directly into an account, an individual cash-receipt transaction is recorded in the account.

Deposit to Account field

Enter the account you wish to use as the account where the Receive Money transaction will be recorded. Use the search button to search your list of accounts.

Balance

This field displays the current balance of the checking account you selected in the Deposit to Account field. If you wish to display the Inquiry Register window to view more detailed information about the checking account, click the zoom arrow.

Group with Undeposited Funds button

Click this button to record a Receive Money transaction into the undeposited funds account, an individual cash-receipts transactions is recorded in the undeposited funds account -- not directly to your checking or credit card accounts. After you’ve grouped all of the cash receipts transactions you wish, you can then make a bank deposit which will include the group of Receive Money transactions you select.

Group with Undeposited Funds field

This field displays the account you’ve selected as your Checking Account for Undeposited Funds using the General Ledger & Checkbook Linked Accounts window.

Payor

The Payor field is optional, but you may choose to select a card from the Card File list so the transaction will appear in the list of all transactions that are linked to the card or you can choose not to use a card.

Enter the name of the person or company in the Card File from whom you received this money, or click the search icon to display a search list of the people and companies in your Card File that you can select from.

After a card name is entered in this field, you can click the zoom arrow to display the Card Information window and view detailed information about the person or company.

Amount Received

Enter the total amount of the Receive Money transaction.

When you record this transaction, the balance of the checking account you selected at the top of the window will be increased by the amount you enter here. If you enter a negative amount here, the checking account will be decreased by that amount.

Payment Method

Select the method of payment for the transaction, if you wish.

If you’ve selected a payment method for a customer using the Payment Details view of the Card Information window, the payment method will automatically be selected. You can change it, if you wish.

Details button

If you’ve entered an payment method in the Payment Method field, click the Details button, if you wish, to open the Applied Payment Details window and enter notes and other information about the payment method.

If you’ve selected a payment method for a customer using the Payment Details view of the Card Information window, depending on the payment method selected, some details about the payment method will automatically be entered. You can change the details, if you wish.

ID #

When you begin to create a transaction in this window, this field automatically displays the next Accounting Plus CR (Cash Receipts) number available.

If you click this field, Auto # will automatically display. If you’re using Accounting Plus on more than one workstation, autonumbering ensures that two or more users won't create transactions with the same transaction number at the same time. Auto # is not displayed once you enter a number in the field or move to another field.

If you choose to enter a number here, consider leaving the CR prefix assigned to the number, so it’s easy for you to distinguish the transaction as a Cash Receipts Journal transaction. If you choose to enter a number in the ID # field, the next time you record a Receive Money transaction, the ID # will automatically revert to the next available Accounting Plus CR number; it won’t increase the number you entered by one.

Date

Enter the date of the transaction.

Memo

Enter a description of the transaction. This description will appear on various MYOB Accounting Plus reports, as well as the Cash Receipts Journal.

We suggest you use the words Receive Money in the memo to remind you of the nature of the transaction.

Allocation Account columns

Enter the number of the account(s) you want to assign this transaction amount to. Typically, Receive Money transactions are assigned to income accounts. The name of the account you entered will also appear here.

The Receive Money amount you entered in the Amount field is considered a debit amount. When you enter accounts and positive amounts in this list, the accounts will be credited by the amounts you enter.

Amount column

Enter the amount that you wish to assign to this account for this transaction. If you enter additional amounts in this column and if the total amount of the column doesn’t match the amount in the Amount field (in other words, if the transaction is out of balance), this field will display a default amount that balances the transaction. You can change the default amount, if you wish.

The Receive Money amount you entered in the Amount field is considered a debit amount, and the amounts you enter in this column are considered credit amounts. If you want an amount in this column to be used as a debit instead, enter the amount as a negative number.

Job column

You can assign a job to each account in the list. To do so, enter the job number here. (If you don’t know the job number, press a key that is not used as the first character of any job number and then the Enter key; the Select from List window is displayed.)

If you need to assign an amount from one account to more than one job, use multiple lines to record the transaction. For example, assume you want to credit your Widget Income account $100, but you want to assign $30 to job 12 and $70 to job 43. To do this, enter the Widget Income account number in the Acct # column, then enter $30 in the Amount column and 12 in the Job column. Move to the next line, enter the Widget Income account number again, enter $70 in the Amount column and 43 in the Job column.

Tax column

Enter the tax code you wish to apply to the line item. (If you don’t know the tax code, press a key that is not used as the first character of any tax code and then the Enter key; the Select from List window is displayed.)

Total Applied

The amount(s) you apply in the Amount column will accumulate in the Total Applied field and the Total Applied amount must equal the amount that appears in the Amount Received field in the top half of the window before you can record the transaction.

Tax

This field displays the total amount of tax calculated for line items for which a tax code was entered. Click the zoom arrow to view the Tax Information window; the tax amount can be changed in this window.

Total Received

This field displays the amount entered in the Amount Received field. The Total Received must equal the total of the Total Applied field and the tax field before you record the transaction. In other words, the Out of Balance field must be zero before you record.

Out of Balance

This field displays the difference between the amount in the Total Received field and the total of the amounts in the Total Applied field and the Tax field. The Out of Balance amount must be zero before you record.

Save Recurring

Click this button to open the Save Recurring Template window. If you wish, you can save the transaction as a recurring template.

Use Recurring

Click this button to open the Select a Recurring Transaction window. If you wish, you can select a recurring transaction template to use in the Receive Money window.

Journal button

Click this button to open the Transaction Journal window; the Receipts view is selected. Recorded transactions can be found using this window.

Currency button

This button displays the currency that is used for the transaction. Click the button to open the Exchange Rate window

Record button

Click this button to record the transaction you’ve made in this window.

If the total of the amounts in the Amount column in the bottom half of this window don’t equal the number you entered in the Amount field in the top half of the window, you won’t be allowed to record the transaction. Change your entries in the Amount column so they total the number in the Amount field.

Cancel button

Click this button to remove all the entries you’ve made and close the window.

*Deposit to Account button*	Click this button if you wish to record a Receive Money transaction directly into an account, an individual cash-receipt transaction is recorded in the account.
*Deposit to Account field*	Enter the account you wish to use as the account where the Receive Money transaction will be recorded. Use the search button to search your list of accounts.
*Balance*	This field displays the current balance of the checking account you selected in the Deposit to Account field. If you wish to display the Inquiry Register window to view more detailed information about the checking account, click the zoom arrow.
*Group with Undeposited Funds button*	Click this button to record a Receive Money transaction into the undeposited funds account, an individual cash-receipts transactions is recorded in the undeposited funds account -- not directly to your checking or credit card accounts. After you’ve grouped all of the cash receipts transactions you wish, you can then make a bank deposit which will include the group of Receive Money transactions you select.
*Group with Undeposited Funds field*	This field displays the account you’ve selected as your Checking Account for Undeposited Funds using the General Ledger & Checkbook Linked Accounts window.

*Payor*	The Payor field is optional, but you may choose to select a card from the Card File list so the transaction will appear in the list of all transactions that are linked to the card or you can choose not to use a card. Enter the name of the person or company in the Card File from whom you received this money, or click the search icon to display a search list of the people and companies in your Card File that you can select from. After a card name is entered in this field, you can click the zoom arrow to display the Card Information window and view detailed information about the person or company.
*Amount Received*	Enter the total amount of the Receive Money transaction. When you record this transaction, the balance of the checking account you selected at the top of the window will be increased by the amount you enter here. If you enter a negative amount here, the checking account will be decreased by that amount.
*Payment Method*	Select the method of payment for the transaction, if you wish. If you’ve selected a payment method for a customer using the Payment Details view of the Card Information window, the payment method will automatically be selected. You can change it, if you wish.
*Details button*	If you’ve entered an payment method in the Payment Method field, click the Details button, if you wish, to open the Applied Payment Details window and enter notes and other information about the payment method. If you’ve selected a payment method for a customer using the Payment Details view of the Card Information window, depending on the payment method selected, some details about the payment method will automatically be entered. You can change the details, if you wish.
*ID #*	When you begin to create a transaction in this window, this field automatically displays the next Accounting Plus CR (Cash Receipts) number available. If you click this field, Auto # will automatically display. If you’re using Accounting Plus on more than one workstation, autonumbering ensures that two or more users won't create transactions with the same transaction number at the same time. Auto # is not displayed once you enter a number in the field or move to another field. If you choose to enter a number here, consider leaving the CR prefix assigned to the number, so it’s easy for you to distinguish the transaction as a Cash Receipts Journal transaction. If you choose to enter a number in the ID # field, the next time you record a Receive Money transaction, the ID # will automatically revert to the next available Accounting Plus CR number; it won’t increase the number you entered by one.
*Date*	Enter the date of the transaction.
*Memo*	Enter a description of the transaction. This description will appear on various MYOB Accounting Plus reports, as well as the Cash Receipts Journal. We suggest you use the words Receive Money in the memo to remind you of the nature of the transaction.
*Allocation Account columns*	Enter the number of the account(s) you want to assign this transaction amount to. Typically, Receive Money transactions are assigned to income accounts. The name of the account you entered will also appear here. The Receive Money amount you entered in the Amount field is considered a debit amount. When you enter accounts and positive amounts in this list, the accounts will be credited by the amounts you enter.
*Amount column*	Enter the amount that you wish to assign to this account for this transaction. If you enter additional amounts in this column and if the total amount of the column doesn’t match the amount in the Amount field (in other words, if the transaction is out of balance), this field will display a default amount that balances the transaction. You can change the default amount, if you wish. The Receive Money amount you entered in the Amount field is considered a debit amount, and the amounts you enter in this column are considered credit amounts. If you want an amount in this column to be used as a debit instead, enter the amount as a negative number.
*Job column*	You can assign a job to each account in the list. To do so, enter the job number here. (If you don’t know the job number, press a key that is not used as the first character of any job number and then the Enter key; the Select from List window is displayed.) If you need to assign an amount from one account to more than one job, use multiple lines to record the transaction. For example, assume you want to credit your Widget Income account $100, but you want to assign $30 to job 12 and $70 to job 43. To do this, enter the Widget Income account number in the Acct # column, then enter $30 in the Amount column and 12 in the Job column. Move to the next line, enter the Widget Income account number again, enter $70 in the Amount column and 43 in the Job column.
*Tax column*	Enter the tax code you wish to apply to the line item. (If you don’t know the tax code, press a key that is not used as the first character of any tax code and then the Enter key; the Select from List window is displayed.)
*Total Applied*	The amount(s) you apply in the Amount column will accumulate in the Total Applied field and the Total Applied amount must equal the amount that appears in the Amount Received field in the top half of the window before you can record the transaction.
*Tax*	This field displays the total amount of tax calculated for line items for which a tax code was entered. Click the zoom arrow to view the Tax Information window; the tax amount can be changed in this window.
*Total Received*	This field displays the amount entered in the Amount Received field. The Total Received must equal the total of the Total Applied field and the tax field before you record the transaction. In other words, the Out of Balance field must be zero before you record.
*Out of Balance*	This field displays the difference between the amount in the Total Received field and the total of the amounts in the Total Applied field and the Tax field. The Out of Balance amount must be zero before you record.
*Save Recurring*	Click this button to open the Save Recurring Template window. If you wish, you can save the transaction as a recurring template.
*Use Recurring*	Click this button to open the Select a Recurring Transaction window. If you wish, you can select a recurring transaction template to use in the Receive Money window.
*Journal button*	Click this button to open the Transaction Journal window; the Receipts view is selected. Recorded transactions can be found using this window.
*Currency button*	This button displays the currency that is used for the transaction. Click the button to open the Exchange Rate window
*Record button*	Click this button to record the transaction you’ve made in this window. If the total of the amounts in the Amount column in the bottom half of this window don’t equal the number you entered in the Amount field in the top half of the window, you won’t be allowed to record the transaction. Change your entries in the Amount column so they total the number in the Amount field.
*Cancel button*	Click this button to remove all the entries you’ve made and close the window.