Customer Payments window

<: 'Verdana'; font-size: x-small; color: Black">Some Accounting Plus reports allow you to view the entries made by a specific user during a specific time period. Accounting Plus tracks activity using the User ID; a User ID is the ID each user enters in the Sign-on window during the process of opening a data file. You can use these reports to determine who made a particular entry. You can also review your own entries during a certain time period.

• You can print a General Journal, Sales Journal, Purchases Journal, Disbursements Journal, Cash Receipts Journal and Inventory Journal that lists all the activity of a single user, or all users, for a range of transaction dates and/or session dates.
• When you’re finished using a data file at the end of the day, you can review your entries by printing a Session Report. The Session Report will show only the entries that you made during the time you had the data file open. (If you want the Session Report to be printed automatically whenever you close a data file, open the Preferences window and mark the Prompt for Session Report Upon Closing box.)

Click below for the step-by-step procedure:

To print a report showing entries identified by user IDs

To print a report showing your entries for the session

To automatically print a report showing your entries for the session

Storing custom reports on a network

When you create custom reports in MYOB Accounting Plus, the information about the custom reports is stored on your workstation’s hard disk, not on the network. Other users of the same data file won’t be able to use your custom reports unless you copy the custom reports’ information to the appropriate locations on their workstations. (You may want to ask your system administrator to perform this task.)

Your custom report information is stored in the CUSTOM folder inside the folder on your workstation in which MYOB software is installed. (For example, if MYOB Accounting Plus is installed in C:\MYOBAccounting Plus, your custom report information is stored in C:\MYOBAccounting Plus\CUSTOM.) You can use Windows Explorer to copy the custom report files onto other users’ workstations.

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Note: If you’ve created custom reports with a previous MYOB product If you’ve created custom reports with a previous MYOB product, you may not be able to display and print them using MYOB Accounting Plus Version 10. Because of the addition of new report fields, changes of field names or changes to the length of information that will display and print for a field, your custom reports may not be available in Accounting Plus Version 10. You may need to recustomize those reports.

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Lists and reports are affected by password security

When you restrict access to specific MYOB Accounting Plus windows using the Password Access window, you also may limit the information that appears in various lists and reports throughout the entire system.

If you’ve restricted access to any of the following windows, you’ve also limited some access to the information in at least one corresponding list or report. Users will still be able to view or print such lists and reports, but the lists and reports may not contain complete information. Keep this in mind if someone who is assigned a particular password is viewing lists or printing reports in MYOB Accounting Plus.

Deposit to Account button	Click this button if you wish to record a customer payment directly into an account; an individual cash-receipts transaction will be recorded in the account.
Balance	This field displays the current balance of the checking account you selected in the Deposit to Account field. If you wish to display the Inquiry Register window to view more detailed information about the checking account, click the zoom arrow.
Deposit to Account field	Enter the account you wish to use as the account where the customer payment will be recorded. Use the search button to search your list of checking accounts.
Group with Undeposited Funds button	Click this button to record a customer payment into the undeposited funds account, an individual cash-receipts transaction is recorded in the undeposited funds account -- not directly to your checking or credit card accounts. After you’ve grouped all of the cash-receipts transactions you wish, you can then make a bank deposit which will include a group of cash-receipts transactions that you select.
Group with Undeposited Funds field	This field displays the account you selected as your Checking Account for Undeposited Funds using the General Ledger & Checkbook Linked Accounts window.
Customer	Enter the name of the customer whose payment you wish to apply, or click the search icon to display a list of customers to choose from. If you wish to view detailed information about the customer you’ve entered, click the zoom arrow to display the Profile view of the Card Information window. After you enter a customer name, all sales for the customer are displayed in the scrolling list. Open sales are displayed at the top of the list, followed by orders and then by closed sales (if you’ve marked the Include Closed Sales selection).
ID #	When you begin to create a transaction in this window, this field automatically displays the next Accounting Plus CR (Cash Receipts) number available. If you click this field, Auto # will appear. If you’re using Accounting Plus on more than one workstation, autonumbering ensures that two or more users won't create transactions with the same transaction number at the same time. Auto # isn’t displayed once you enter a number in the field or move to another field. If you choose to enter a number here, consider leaving the CR prefix assigned to the number, so it’s easy for you to distinguish the transaction as a Cash Receipts Journal transaction. If you choose to enter a number in the ID # field, the next time you record a customer payment, the ID # will automatically revert to the next available Accounting Plus CR number; it won’t increase the number you entered by one.
Date	Enter a date for this transaction or accept the default date.
Amount Received	Enter the amount of the payment.
Payment Method	Select the method of payment for the transaction, if you wish. If you’ve selected a payment method for a customer using the Payment Details view of the Card Information window, the payment method will automatically be selected. You can change it, if you wish.
Details button	If you’ve entered a payment method in the Payment Method field, click the Details button, if you wish, to open the Applied Payment Details window and enter additional information about the payment. If you’ve selected a payment method for a customer using the Payment Details view of the Card Information window, depending on the payment method selected, some details about the payment method will automatically be entered. You can change the details, if you wish.
Memo	Using up to 255 characters, enter a description of the transaction. This description will appear on various Accounting Plus reports, as well as the Receipts Journal.
Invoice # / Cust PO # column	This column displays either the numbers assigned to each of the customer’s sales, or the numbers of each of the purchase orders that the customer has given to you. The numbers that appear depend upon whether you’ve marked the box labeled Show Customer Purchase Number in Customer Payments in the Sales view of the Preferences window.
Status column	This column displays the status of each of the sales in the list. OPEN: Sales transactions with a balance still owed. CLOSED: Sales transactions with a zero balance (that is, sales that have been fully paid). ORDERS: Sales assigned an Order status in the Sales window. If you want to open the Bill view of the Inquiry Register window to view more detailed information about a specific sale, click the zoom arrow next to the sale’s status.
Date column	This column displays the date that each of the sales in the list was recorded.

General Journal Entry Historical Purchase Historical Sale Inventory Adjustment Inventory Transfer

Receive Money Purchases Sales Spend Money Write Paychecks

Keeping the information on your computer screen up to date