Improved email capability lets you email forms and reports directly from Accounting Plus

Now you can quickly and easily email your sales and purchases documents and reports directly from Accounting Plus Version 10. With its enhanced email system, Accounting Plus now creates your forms and reports in PDF format, for sending through your default email program. (PDF is a popular cross-platform, easy-to-read format that can be viewed using Adobe Acrobat Reader.)

In addition, you now can send email messages to customers, employees and other contacts directly from the Card Information window. For more information about changes to the Card Information window, see A redesigned Card Information window tracks more information about customers, vendors and employees.

To send a PDF version of your Accounting Plus documents, simply click the new Send To button and choose E-mail from the list that appears; the E-mail window appears with the email address entered on the contact's card, a subject line that identifies the document and your company, and a brief message, as shown below. You also can select the form layout that will be used for your document. (If you plan to send invoices and you normally print them on letterhead, you may want to create a new custom form layout that includes your logo, for example.) You can change these entries if you like. Depending upon how your default email program is set up, your email message may be sent automatically, or it may be placed in your email program’s out box, where you can review it before sending it using that program.

If you’re unsure about how your email program is set up, or which options are available with it, please consult the documentation that accompanied that program.

You must be using a MAPI-compliant email program in order to take advantage of this capability. MAPI (Messaging Application Programming Interface) is a Windows program interface that allows you to send email from within a Windows application, such as Accounting Plus. Some MAPI compliant email systems include Microsoft Outlook (97 and later), Netscape Messenger (Version 4 and later), Outlook Express (Version 4 and later), Qualcomm’s Eudora (all versions) and Pegasus Mail (Version 3 and later). Check with your email provider to determine whether your software is MAPI compliant.

Improved email capability lets you email forms and reports directly from Accounting Plus