Mapping network drives

Networking with MYOB Plus Overview > Putting it all together > Setting up file sharing, mapping network drives and creating shortcuts > Mapping network drives

After file sharing is set up on the computer on which your Plus company file resides, you need to set up each of the other computers on the network so they're able to access the shared folder. This process is usually known as mapping, and it needs to occur only on the computers that are not storing your Plus company file.

Follow the steps below on all of your network's Windows computers that are not storing your Plus company file. (These instructions apply to all versions of Windows.)

  1. From the Start menu, choose Programs, then choose Windows Explorer (or Windows NT Explorer, if you're using Windows NT). When the Explorer window appears, choose Map Network Drive from the Tools menu. The Map Network Drive window appears.

  2. From the Drive list, choose the drive letter you want to assign to the folder on the computer that's storing your Plus company file. The drive letter that appears automatically in the list is the first available letter.

Note: Every computer doesn't need to be assigned the same network drive letter

If each computer on your network uses a different drive letter to map to the computer on which your Plus company file is stored, that's OK. The drive letter is used only for identification purposes on each computer.
  1. In the Path field (or the Folder field, if you're using Windows 2000 Professional), enter the path name for the computer and the Plus folder to which you want to map. To do this, enter two backward slashes (\\) followed by the computer name, another backward slash, and the name of the folder. For example, if the Plus company file is stored in a folder called MYOB11 on a computer named COMPUTER, you'd enter \\COMPUTER\MYOB11 in the Path field.

  2. Mark the box labeled Reconnect at Logon to ensure that this computer is always mapped to the Plus folder.

  3. Click OK or Finish to close the Map Network Drive window. If you've set up a password for the folder, a message will appear, asking you to enter the password. Make your entry and click OK.

That's it! This computer is now mapped to the folder containing your Plus company file. Look at the left pane of the Windows Explorer window; you'll notice that the new drive letter has been mapped to the Plus folder. Remember to perform these steps for each of the computers that need to access the company file.

In the next procedure, we'll make it easy for each computer on your network to access your company file. Continue on to Creating shortcuts to your Plus company file to begin.

Networking Overview - Mapping network drives