Importing/Exporting - Purchases Fields

Purchases Fields - Service

View a list of all types of fields: Field descriptions for importing and exporting

Field

Description and Character Limits

^Co./Last Name

Must match a preexisting card in your MYOB Premier Accounting company file. If a company name (no first name), 50 characters, alphanumeric. If a last name, 30 characters, alphanumeric.
NOTE: To match a preexisting card designated as "Individual," both the last and first names must be included.

First Name

20 characters, alphanumeric

Addr 1
  - Line 1
  - Line 2
  - Line 3
  - Line 4

Total Address field (lines 1 through 4) cannot exceed 255 characters, alphanumeric

Purchase #

8 characters, alphanumeric

Date

10 characters, alphanumeric. Follows date convention of your system. Allows any non-numeric as a separator between months, days and years.

Vendor Invoice #

20 characters, alphanumeric

Ship Via

20 characters, alphanumeric. If the ship via method does not exist in the shipping methods list, it will be ignored.

Delivery Status

P=To be Printed
E=To be Emailed
B=To be Printed & Emailed
A=Already Printed or Sent
If field is left blank, the field will be set to P=To be Printed

Description

255 characters, alphanumeric

*Account #

5 characters, numeric. Must be valid, preexisting MYOB Premier Accounting account number. May have an optional non-numeric separator between the first digit and the last 4 digits (example:  1-1234).

*Amount

15 characters (including 2 decimal places). If more than 2 decimals, MYOB Premier Accounting rounds to 2 decimals.
NOTE:  Importing and exporting currency amounts

Job

15 characters, alphanumeric. Must match preexisting job number in the Premier Accounting company file.

Comment

255 characters, alphanumeric

Journal Memo

255 characters, alphanumeric

Shipping Date

10 characters, alphanumeric. Follows date convention of your system. Allows any non-numeric as a separator between months, days and years.

Tax Code

3 characters, alphanumeric. When importing, must match a preexisting tax code in the Tax Code List.

Tax Amount

15 characters (including 2 decimal places). If more than 2 decimals, MYOB Premier Accounting rounds to 2 decimals.
NOTE:  Importing and exporting currency amounts

Import Duty Amount

15 characters (including 2 decimal places). If more than 2 decimals, MYOB Premier Accounting rounds to 2 decimals.
NOTE:  Importing and exporting currency amounts

Freight Amount

15 characters (including 2 decimal places). If more than 2 decimals, MYOB Premier Accounting rounds to 2 decimals.
NOTE:  Importing and exporting currency amounts

Freight Tax Code

3 characters, alphanumeric. When importing, must match a preexisting tax code in the Tax Code List.

Freight Tax Amount

15 characters (including 2 decimal places). If more than 2 decimals, MYOB Premier Accounting rounds to 2 decimals.
NOTE:  Importing and exporting currency amounts

Freight Import Duty Amount

15 characters (including 2 decimal places). If more than 2 decimals, MYOB Premier Accounting rounds to 2 decimals.
NOTE:  Importing and exporting currency amounts

Purchase Status

1 character.
O - the purchase is an order
Q - the purchase is a quote
Any other character or no character indicates the purchase is a bill.

Currency Code

3 characters, alphabetic. One code per sale/purchase. When importing, must match a preexisting currency code in the Currency List. When importing, must match customer/vendor currency code.

Exchange Rate

11 digits, including 6 decimal places. If blank, current exchange rate is substituted.

Terms
  - Payment is Due

1 character, numeric. Use one of these codes to indicate when payment is due:
0 - COD
1 - Prepaid
2 - In a Given # of Days
3 - On a Day of the Month
4 - # of days after EOM
5 - Day of Month after EOM

  - Discount Days

3 characters, numeric, based on Payment is Due code:

If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0-999.

If code 3 or 5 indicates when payment is due, use a date from 1-31. (EOM=31)

  - Balance Due Days

3 characters, numeric, based on Payment is Due code:

If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0-999.

If code 3 or 5 indicates when payment is due, use a date from 1-31. (EOM=31)

  - % Discount

2 numeric characters to the left of a decimal point and 2 numeric characters to the right of the decimal point (example: 00.10).

Amount Paid

15 characters (including 2 decimal places). If more than 2 decimals, MYOB Premier Accounting rounds to 2 decimals.
NOTE:  Importing and exporting currency amounts

Category

15 characters, alphanumeric

^Card ID

15 characters, alphanumeric. Must be a unique ID.

Note: When you select Card ID in the Identify Card by field, *None is equivalent to no entry in the field.

^Record ID

10 numeric characters

The Record ID is an internal number within the MYOB Premier Accounting company file.

^Conditional Fields: When importing, one or more fields must contain valid entries for matching fields in the company file.

*Required Field: When importing, this field must have a valid matching import field.

Field	Description and Character Limits
^Co./Last Name	Must match a preexisting card in your MYOB Premier Accounting company file. If a company name (no first name), 50 characters, alphanumeric. If a last name, 30 characters, alphanumeric. NOTE: To match a preexisting card designated as "Individual," both the last and first names must be included.
First Name	20 characters, alphanumeric
Addr 1 - Line 1 - Line 2 - Line 3 - Line 4	Total Address field (lines 1 through 4) cannot exceed 255 characters, alphanumeric
Purchase #	8 characters, alphanumeric
Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non-numeric as a separator between months, days and years.
Vendor Invoice #	20 characters, alphanumeric
Ship Via	20 characters, alphanumeric. If the ship via method does not exist in the shipping methods list, it will be ignored.
Delivery Status	P=To be Printed E=To be Emailed B=To be Printed & Emailed A=Already Printed or Sent If field is left blank, the field will be set to P=To be Printed
Description	255 characters, alphanumeric
*Account #	5 characters, numeric. Must be valid, preexisting MYOB Premier Accounting account number. May have an optional non-numeric separator between the first digit and the last 4 digits (example: 1-1234).
*Amount	15 characters (including 2 decimal places). If more than 2 decimals, MYOB Premier Accounting rounds to 2 decimals. *NOTE:* Importing and exporting currency amounts
Job	15 characters, alphanumeric. Must match preexisting job number in the Premier Accounting company file.
Comment	255 characters, alphanumeric
Journal Memo	255 characters, alphanumeric
Shipping Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non-numeric as a separator between months, days and years.
Tax Code	3 characters, alphanumeric. When importing, must match a preexisting tax code in the Tax Code List.
Tax Amount	15 characters (including 2 decimal places). If more than 2 decimals, MYOB Premier Accounting rounds to 2 decimals. *NOTE:* Importing and exporting currency amounts
Import Duty Amount	15 characters (including 2 decimal places). If more than 2 decimals, MYOB Premier Accounting rounds to 2 decimals. *NOTE:* Importing and exporting currency amounts
Freight Amount	15 characters (including 2 decimal places). If more than 2 decimals, MYOB Premier Accounting rounds to 2 decimals. *NOTE:* Importing and exporting currency amounts
Freight Tax Code	3 characters, alphanumeric. When importing, must match a preexisting tax code in the Tax Code List.
Freight Tax Amount	15 characters (including 2 decimal places). If more than 2 decimals, MYOB Premier Accounting rounds to 2 decimals. *NOTE:* Importing and exporting currency amounts
Freight Import Duty Amount	15 characters (including 2 decimal places). If more than 2 decimals, MYOB Premier Accounting rounds to 2 decimals. *NOTE:* Importing and exporting currency amounts
Purchase Status	1 character. O - the purchase is an order Q - the purchase is a quote Any other character or no character indicates the purchase is a bill.
Currency Code	3 characters, alphabetic. One code per sale/purchase. When importing, must match a preexisting currency code in the Currency List. When importing, must match customer/vendor currency code.
Exchange Rate	11 digits, including 6 decimal places. If blank, current exchange rate is substituted.
Terms - Payment is Due	1 character, numeric. Use one of these codes to indicate when payment is due: 0 - COD 1 - Prepaid 2 - In a Given # of Days 3 - On a Day of the Month 4 - # of days after EOM 5 - Day of Month after EOM
- Discount Days	3 characters, numeric, based on Payment is Due code: If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0-999. If code 3 or 5 indicates when payment is due, use a date from 1-31. (EOM=31)
- Balance Due Days	3 characters, numeric, based on Payment is Due code: If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0-999. If code 3 or 5 indicates when payment is due, use a date from 1-31. (EOM=31)
- % Discount	2 numeric characters to the left of a decimal point and 2 numeric characters to the right of the decimal point (example: 00.10).
Amount Paid	15 characters (including 2 decimal places). If more than 2 decimals, MYOB Premier Accounting rounds to 2 decimals. *NOTE:* Importing and exporting currency amounts
Category	15 characters, alphanumeric
^Card ID	15 characters, alphanumeric. Must be a unique ID. Note: When you select Card ID in the Identify Card by field, *None is equivalent to no entry in the field.
^Record ID	10 numeric characters The Record ID is an internal number within the MYOB Premier Accounting company file.