Entering budget amounts

You can use the Prepare Budgets window to enter budget amounts for each month of the current or next financial year. If you want to quickly enter budget amounts for a group of months, you can use the Budget Shortcuts window.

As the year progresses, you can choose to either adjust budget figures or leave them unchanged.

Entering positive and negative amounts

By default, the amount you enter will be assumed to be a positive amount. You can enter negative budget amounts by using a minus sign before the amount (for example, -250). When you enter a negative amount, you are indicating that the balance of the account is going to decrease.

Using existing data

If you have already prepared a budget in a spreadsheet or in other software, you may be able to import that information into your software. For more information on how to import account budgets, see Importing data.

You can also use the previous financial year’s data as a basis for your budget.

To enter the budget for an account

Go to the Accounts command centre and click Accounts List. The Accounts List window appears.

Click Budgets. The Prepare Budgets window appears.

The window lists the Profit and Loss accounts by default.

From the Financial Year list, choose whether you want to enter a budget for this financial year or the next one.

From the Account Type list, choose the type of account you want to enter a budget for—Profit and Loss or Balance Sheet.

For each month, click in the appropriate cell and enter the amount. If you want to enter a negative amount, use a minus sign before the figure (for example, -250).

As you enter data, the FY Total column will display the total budget for each account.


A	The Account Name and FY Total columns display the list of accounts and their current budget totals for the financial year.
B	You can enter the budget amount for a specific account and month in this section. You can use the horizontal scroll bar to scroll through the months.
C	Click Shortcuts to open the Budget Shortcuts window from where you can quickly enter budget amounts for the highlighted account. For more details on this feature, see ‘Budget Shortcuts window’ below.
D	Click Copy Amount to Following Months to copy the selected amount to the months that follow.
E	Click Copy Previous Year’s Actual Data to insert the previous year’s account balances for the selected account and month.

Click Close to close the Prepare Budgets window.