Employer Expense Information window

Linked Expense Account is the account to which you are charging this expense. The Account for Employer Expenses you specified when setting up payroll appears as the default.

Linked Payable Account is the liability account to which your expense will accrue. The Account for Deductions & Expenses you specified when setting up payroll appears as the default.

If you will be accruing NIC expense, we recommend that you set up a NIC expense account and a NIC liability account in your accounts list and link your employer expense to these accounts.

If you want amounts you have paid to appear on employees’ cheque stubs or pay advices, select the Print on Pay Slip option. (This is mandatory for NIC.)

Expense Basis can be:

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This option allows you to enter a percentage of any of the wage or deduction categories, or a percentage of all of the wage categories (by choosing Gross Wages).

This expense will be charged until the expense limit is reached.

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This option allows you to enter the specified amount per pay period, per month or per year until the limit is reached.

Expense limits can be used to place a ceiling on the expense. For example, for an expense of £30 per pay period and a limit of 2% of gross wages, a paycheque with gross wages of £1,000 yields an expense of only £20 (i.e. 2%). The limit must be one of the following:

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No Limit signifies no limit to the expense for this category.

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This option results in the maximum expense being a percentage of a wage or deduction category or of all wage categories. For example, an expense might be £20 per pay period up to a maximum of 20% of the employee’s base salary.

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This option results in the maximum expense being a fixed amount per pay period, per month or per year. For example, an expense might be 5% of an employee’s gross wages up to £1,000 per year.