Creating items

Items > Creating items

Before you begin to sell your items, you need to create a record for each item. An item can be:

■	a physical unit that your company will sell.

■	a service that your company wants to include on item invoices, for example, ‘Shipping’, ’Handling’, and so on.

When you create an item record, you can choose to sell on your Web Store, the accounts needed to track your income, and your prices.

To create an item

1	Go to the Lists menu and select Items. The Items List window appears.

2	Click New. The Item Information window appears.

3	In the Item Number field, type a unique identifier and press Tab.

tip : Use the backslash character for service items

The backslash character (\) serves a special purpose: any item number that begins with a backslash won’t appear on printed forms. This is useful for service-type items (such as labor) for which you don’t want to print an item number on the invoice.

4	In the Name field, type the name of the new item.

5	Select Inactive Item if you wish to remove this item from the Select from List window.

6	Specify the Income Account for Tracking Sales.

7	Enter the retail price of one selling unit.

8	Type the Selling Unit of Measure (such as each or case). You can type up to five characters. The selling unit is printed on the item invoice. If, for example, you sell by the six-pack, when you sell five units, you will be selling five six-packs.

9	Select I collect sales tax when I sell this item, if applicable.

10	If you have created a Web Store and would like to sell this item in your web store, select this option then enter the Web Store Price for this item

11	Click the Items Details tab and enter additional information about the item.

Click OK.

Related topics

■	Set up sales

To view item reports

The following reports help you to keep track of your items.

■

Items List Summary report. This report shows information about your items, including their on-hand quantities and total value. The Items List Summary report also shows an item’s current average cost price, which is important to know when making inventory adjustments. You can use this report to compare your total inventory value to the total of your inventory asset accounts.

■	Price Summary report. This report lists your item prices, and is useful for sending to your customers. You could also convert this report to HTML and post your price list on an intranet or Internet site.

■	Assigned Tags report. This report lists your items and the tags assigned to them.

To view sales history for an item

1	Go to the Lists menu and click Items. The Items List window appears.

2	Click the item you want to view and select Edit or double click the item. The Item Information window appears.

3	Click the History tab. The History view displays the sales history for the item for seven years: five past years, the current year, and the next year.