Preparing 1099 and 1096 forms

End-of-period procedures > Preparing 1099 and 1096 forms

Preparing 1099 and 1096 forms

Using your software, you can print 1099 vendor statements at the end of a payroll year, and print 1096 forms for transmitting 1099 information to the IRS.

caution : Print Forms 1099 and 1096 before closing the payroll year

You need to print copies of forms 1099 and 1096 before closing the payroll year. Even if you eFile your payroll tax forms, you must retain printed copies for your records.

Once a payroll year is closed, detailed payroll information is no longer available. If you’ve made a backup of your company file, however, you can restore the backup and print the necessary forms.

You can prepare 1099 and 1096 forms:

▪	using the vendor payments information already entered in your company file—see Preparing 1099 and 1096 forms using your company file information.

▪	by manually entering 1099 vendor amounts when you prepare statements—see Preparing 1099 vendor forms manually.

For more information

If you have questions about preparing or filing forms 1099 and 1096, consult your accountant or tax advisor. You can find detailed information about completing all federal tax forms, including Forms 1099 and 1096, at the Internal Revenue Service website.

▪	Starting a new payroll year

▪	Paying your employees

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