Budget Shortcuts window

If you want to quickly enter budget figures for a group of months, you can use the Budget Shortcuts window. You can use this window to enter quarterly, half-yearly and yearly budgets. You can also enter a budget that increases or decreases by a specific amount every month.

To enter a budget using Budget Shortcuts

Go to the Accounts command centre and click Accounts List. The Accounts List window appears.

Click Budgets. The Prepare Budgets window appears.

Select the account you want to enter the budget for and click Shortcuts. The Budget Shortcuts window appears.

From the Budget for list, select the time period you want to enter a budget for.

To enter the same amount for every month of the year or a set increase or decrease every month (starting from a base amount), select Each Month.

To enter a total amount for a group of consecutive months, select Period starting from selected Month.

To enter the total amount for each quarter, select Each Quarter.

To enter the total amount for each half of the year, select Each half of the Financial Year.

To enter the total amount for the entire financial year, select Financial Year yyyy (where yyyy is your financial year).

The fields in the window change according to the period you select.

Enter the budget amounts in the appropriate fields. Amounts that cover more than one month (such as quarterly, half-yearly and yearly amounts, and amounts for a group of months) will be divided equally among all the months in the group.

If you selected the Each Month option, you can also set a base budget amount for the first month, and the amount or percentage by which this will increase or decrease for each subsequent month.

When you have finished entering the information, click OK. The Prepare Budgets window appears with the new amounts entered in the fields.

If the account already has budget figures, a message appears asking if you want to replace the existing budget. Click OK to replace the budget, or Cancel if you want to keep the existing amounts (you will be returned to the Budget Shortcuts window where you may need to click Cancel again).

If you have not entered any amounts for the budget, a message appears asking if you want to enter zero amounts. Click OK if you want to do this, or Cancel if you want to change the amounts.