RTI Full Payment Submission

Each time you record pays for your employees, you must submit a Full Payment Submission (FPS) to HMRC immediately following the processing of each pay.

The Full Payment Submission is only available for the 2014 payroll year or later. This feature is available for employers to submit their payroll data as an EXML file to HMRC.

[2015 payroll only] If an employee leaves his employment after the FPS has been submitted, their leaving date can be reported in the next FPS submission.

To process a full payment submission

Go to the payroll command centre and click Full Payment Submission. If this is the first full payment submission a confirmation window will appear. Click OK. The Full Payment Submission window appears.

Select applicable options available in the Select & Edit Employee’s Pay section.

Select Final Submission only if this is to be the final submission for the payroll year; for example at the end of the payroll year, or if the company’s payroll were to cease operating.

Only one final submission per company can be made for the year.

Do not tick final submission if you need to submit an Employer Payment Summary (EPS) in the final period of the payroll year. Instead use the final submission option in the EPS submission window.

Click Next. The Enter Company Information section appears.

Payroll information details are displayed. If a correction is necessary, click the zoom arrow adjacent to the specific information. Enter the contact information and select Employer, Agent or Bureau as the sender. Click Next.

If Final Submission was selected in step 2, the Final Submission: Part 1 section becomes available.

Answer the questions and click Next. The Final Submission: Part 2 section appears.

Answer the questions. Click Next. The Print Reports section appears.

Note that the Final Submission: Part 1 section and the Final Submission: Part 2 will only appear if Final Submission is selected in step 2 above.

Click Review to review this information before submitting. Click Next to accept the information. The Submit section appears.

Note that once you have submitted this information you cannot resubmit. If you have noticed a mistake after you have submitted the information, HMRC will only allow the correction to be made during the next submission for the next pay period.

Enter User ID and Password given to you by the HMRC. Click Submit.