Paying your employees
> Payroll tax forms
Payroll tax forms
Your software provides all the features necessary to prepare and print certified copies of Forms W-2 and W-3 at the end of your payroll year. If you’re registered for the Payroll Forms Service, you can also prepare and print hundreds of state and federal payroll forms using information extracted from your company file.
The payroll forms that you prepare can be filed in several formats, depending on the type of form and the requirements of the state and federal authorities with which you must file. This means you can distribute official, printed forms—such as W-2s—to your employees, and you can also mail or electronically file forms with the federal government and any state agencies to which you are required to report payroll tax information.
The following table lists the Federal payroll tax forms that are available in your software. There are also many other State forms.
Form
Description
Federal Tax Deposit Coupon
EFTPS Form 8109
940
Employer’s Annual Federal Unemployment (FUTA) Tax Return
941
Employer’s Quarterly Federal Tax Return
941-Schedule B
Employer’s Record of Federal Tax Liability
941-V
Form 941 Payment Voucher
943
Employer’s Annual Federal Tax Return for Agricultural Employees
943-A
Agricultural Employer’s Record of Federal Tax Liability
943-V
Form 943 Payment Voucher
944
Employer’s Annual Federal Tax Return (for annual filers)
944-V
Form 944 Payment Voucher
945
Annual Return of Withheld Federal Income Tax
945-A
Annual Record of Federal Tax Liability
945-V
Form 945 Payment Voucher
Electronic W2 Consent
W-2 Consent for each of your employees.
I-9
Employment Eligibility Verification
W-2
Wage and Tax Statement
W-4
Employee’s Withholding Allowance Certificate
W-5
Earned Income Credit Advance Payment Certificate
note :
Forms 1099 and 1096 cannot be prepared or filed using the Payroll Forms Service
Access to forms 1099 and 1096 is not currently available through your software’s Payroll Tax Forms preparation features. Use the Print 1099s and 1096 option in the Purchases Command Centre to prepare, edit and print these forms.
Although you can customize these forms using your software, forms that don’t match governmental guidelines won’t be accepted. You should use the standard form layout unless advised otherwise by your accountant or an authorized government representative.
Related Topics
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Registering for Payroll Forms Service
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Renewing your Payroll Forms Service registration
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Updating Payroll Forms Service
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Registering to eFile payroll tax forms
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Filing payroll tax forms electronically
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Preparing new W-2 and W-3 forms
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Preparing new payroll tax forms (other than W-2 and W-3)
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Working with draft and completed payroll tax forms
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Printing payroll tax forms
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