Fields in the Items Register window

Fields
Items Register window

Search By
Choose to view transactions for either a single item or all items.

If you select Item in the Search By field, a lookup list will appear next to this field and you can select the item whose transactions you want to view.

Dated From -- To
Enter a range of dates to display transactions for a specific time frame in this window. Select the space bar if you'd like to enter a date using AccountEdge's Calendar window.

Date column
The date the transaction was recorded in AccountEdge appears in this column.

Click the zoom arrow next to the date to view the transaction in the window in which it was created. (Why do some transactions have no zoom arrow?)

Src
This column displays the abbreviations of the source journals for the transactions in the list. The abbreviations that can appear in this column include:

IJ Inventory Journal
PJ Purchases Journal
SJ Sales Journal

ID #
This column displays the identifying numbers of the transactions. These numbers were entered in the ID fields of the windows in which you entered the transactions, such as Invoice #, PO # and Inventory Journal #.

Item column
The item number entered on the transaction is displayed. If several items were entered on a transaction, each item is displayed on a separate line.

This column appears only if the Search By selection is All Items.

Memo column
The information entered in the Memo field of the transaction is displayed.

Quantity column
The quantity that the on-hand balance of the inventoried item is increased or decreased by the transaction is displayed. In other words, if you sell 50 Gadgets on an invoice, the quantity that will appear in the column is -50; if you purchase 50 Gadgets, the quantity that will appear in the column is 50.

If two line items for the same item appear on a single transaction, the quantity for the item will be combined into one entry.

Amount column
The amount that the balance of the total value of the inventoried item is increased or decreased by the transaction is displayed.

If two line items for the same item appear on a single transaction, the amount for the item will be combined into one entry.

On Hand column
This column displays a running balance of the quantity of this item. The numbers in the column reflect the quantity of the inventoried item that is on hand as of each transaction. (Why do some item transactions have no running balance?)

This column appears only if the Search By selection is Item.

Current Value column
This column displays a running balance of the value of this item. The numbers in the column reflect the current value of the inventoried item as of each transaction. (Why do some item transactions have no running balance?)

This column appears only if the Search By selection is Item.

Adjust Inventory button
Click the button to open the Adjust Inventory window; enter an inventory adjustment, if you wish.

Transfer Inventory button
Click the button to open the Transfer Inventory window; enter an inventory transfer, if you wish.

Print button
Click this button to print the Items Register report.

Close button
Click this button to close this window.