Fields in the Settle Returns & Credits window

Fields
Settle Returns & Credits window - Refund Check view

Account
Select the checking account you want to use to write the refund check.

The accounts in this list were assigned checking or credit card privileges in the Edit Accounts window.

Balance
This field displays the current balance of the checking account displayed in the upper left corner of the window. If you wish to display the Account view of the Find Transactions window to view more detailed information about the checking account, click the zoom arrow.

Check #
The next available check number for the account you've selected is displayed in this field. If you wish to use a different check number, enter that number here.

If you click this field, Auto # will appear. If you're using AccountEdge on more than one workstation, autonumbering ensures that two or more users won't create transactions with the same transaction number at the same time. Auto # isn't displayed once you enter a number in the field or move to another field.

Date
Enter the date of the check. Select the space bar if you'd like to enter a date using AccountEdge's Calendar window.

Dates that occur before your conversion date or in a prior fiscal year can't be used.

Amount
Enter the total amount of the check, or accept the default amount, which is the entire amount of the customer credit. If you choose to change the default amount, you can enter an amount less than the default amount only.

When you click Record to record this check, the balance of the checking account displayed in the upper left corner of the window will be decreased by the amount you enter here.

Customer
This field displays the name of the customer whose customer credit you selected in the Sales Register window. This name can't be changed using this window; however, if you wish to view detailed information about the customer, click the zoom arrow to display the Profile view of the Card Information window.

Payee
The customer name and address (Address 1, if you've entered multiple addresses for the customer) appears in this field. If you wish to use another address, click the search button to choose from the five addresses available for the card.

Memo
Enter a description of the transaction or accept the default description. This description will appear on various AccountEdge reports, as well as the Cash Disbursements Journal.

We suggest you use the default description to remind you of the nature of the transaction.

Already Printed
Mark this selection if you don't plan to print this check using AccountEdge.

When you mark this selection, AccountEdge will record the check as printed; when you select Unprinted Checks Only in the Print Checks window, this check won't be printed.

If you're viewing a check that's been printed, this selection will be already marked.

Exchange Rate button
This button displays the currency that is used for the transaction. Click the button to open the Exchange Rate window.

This button appears only if you marked the I Deal in Multiple Currencies option in the System view of the Preferences window.

Print button
Click this button to print the refund check.

Journal button
Click this button to open the Disbursements view of the Transaction Journal window. Recorded transactions can be found using this window.

Record button
Click this button to record the refund check. The balance of the checking account displayed in the upper left corner of the window will be decreased by the amount you entered in the Amount field.

Cancel button
Click this button to remove all the entries you've made and close the window.