Categories are labels you create and define with the purpose of:
Examples of categories you can create for tracking purposes include separate departments within your company, specific services or geographical divisions.
To display the Category field on all your transaction windows and assign transactions to categories, the preference Turn Category Tracking On in the System view of the Preferences window must be marked. This task requires single-user access (Single-user file locking).
If you want to use Categories to track information seasonally or for a particular time period, you can mark the preference at the beginning of the period so the field displays throughout your MYOB AccountEdge system; then unmark the preference when the period is over and the Category field no longer appears.
Warning: Turning off category tracking deletes all categories and their history from your company file
We recommend you make a backup of your company file before you take this step (Backing up company files) so you have this information still available to you.
When you mark the preference, you can also select the Required option so that entering a category is mandatory for every transaction. Requiring category entry is recommended to guarantee the accuracy of your category reports, but not if your purpose is to track only certain types of transactions.
When you assign transactions to categories, you can generate a full set of reports for each category or for all categories:
Category Activity [Summary]
Category Activity [Detail]]
Category Transactions
Category Profit & Loss Statement
Category Balance Sheet
Category Trial Balance [Summary]
Category Trial Balance [Detail]
Category History
Categories List
These reports include information only from transactions that were assigned to a category. This is an obvious statement but one that is important to remember as you use categories and track Category reports.
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