To pay a vendor

The Pay Bills window should be displayed. (To find the Pay Bills window)

1. Select an account from the list in the upper left of the window.
2. Enter the vendor's name. Default entries will appear in a number of fields; review the date, in particular, and change it if necessary.
3. Enter the amount to be paid.

If you're using multicurrency and the vendor has been assigned a foreign currency, the payment amount must be in that currency. You can review and update the exchange rate for this transaction by clicking the Exchange Rate button.

4. Enter a short, descriptive comment in the Memo field if you like. This information will appear on a number of reports.
5. Use the Amount Applied column to indicate which purchases are being paid. Depending upon your choices in the Preferences window, the payment may be applied automatically for you. You can change these default entries if you like.

If you've overpaid the vendor, simply enter the full amount in the Amount Applied column. A vendor debit will be created automatically when you record the payment. You can either apply the debit to a future purchase or record a refund check if one is sent to you. (Applying vendor debits and receiving refunds from vendors)

If you're ready to pay all of the transactions in the list that have an Open status, click the Pay All button. The amounts required to do this will display automatically in the Amount Applied field and the Amount field in the checking portion of the window.

6. If the you're eligible for early payment discounts, they will appear in the Discount column. You can change these amounts if you like.
7. If you owe a finance charge, you can enter that amount in the Finance Charge field.
8. When the payment has been fully applied (the Out of Balance field is zero), you can either record the payment or print a check. To record the payment, click Record. To print a check, click Print; the payment will be recorded before the check is printed. (To print and record a check payment)

If you've overpaid the vendor, a message will appear to alert you that a debit memo will be created for the vendor. Click OK