Account

Select the account you want to use to enter a transaction.

The accounts in this list are those that have a bank or credit card account type. You can click the zoom arrow to open the Account Information window.

Note: There is no default account in the Bank Register; the account you select in this field is the account that is used. Even if you selected the option When I Receive Money, I Prefer to Group It with Other Undeposited Funds in the Banking view of the Preferences window, you must select Undeposited Funds here to apply the transaction to that account.

Balance

This field displays the current balance of the account you selected in the Account field. If you wish to display the Account view of the Find Transactions window to view more detailed information about the account, click the zoom arrow.

Balance information does not appear if the date range entered in the Date From - To field includes purged data.

Dated From -- To

Enter a range of dates in this field to display purchases for a specific time frame in this window. Select the space bar if you'd like to enter a date using AccountEdge's Calendar window.

Get Statement button

If you download bank or credit card statement files to your computer, click this button to locate a statement file and bring it into MYOB AccountEdge and open the Unmatched Statement Transactions window.

Use the Open dialog box to find the file you downloaded from the Internet. (The file formats that are supported by MYOB AccountEdge for automatic matching are: OFX, OFC, QFX, QIF. Contact your bank or credit card company to receive instructions for the actual downloading procedures.)

The process that occurs when you do this is:

• MYOB AccountEdge matches transactions from the statement file to those within your company file. Once the match takes place, that transaction is marked as cleared in the Reconcile Accounts window.

• If no match is made, the transaction remains on the list that appears in the Unmatched Statement Transactions window.

In the Unmatched Statement Transaction window:

• You can match an unmatched bank or credit card statement transaction to a previously recorded transaction in your company file or add an unmatched statement transaction to your company file.

• If you choose to match the transaction, the previously recorded transaction is marked as cleared in the Reconcile Accounts window.

• If you choose to add the transaction, the new transaction automatically matches to the statement transaction and is marked as cleared in the Reconcile Accounts window.

Transaction History section

Date column

The date the transaction was recorded in AccountEdge appears in this column. The transactions appear in date order, with the oldest listed first.

You can click the zoom arrow or double click the line in the Register to open the original source window for this transaction.

Note: Although you can enter a transaction in the Bank Register, the corresponding transaction window is considered the source window, not the Bank Register. For example, if you click the zoom arrow next to a Spend Money transaction that was entered in the Bank Register window, the Spend Money window (with the transaction's information) opens.

Src column

This column displays the abbreviations of the source journals for the transactions in the list. The abbreviations that can appear in this column include:

CR Cash Receipts Journal
CD Cash Disbursements Journal
GJ General Journal
IJ Inventory Journal
PJ Purchases Journal
SJ Sales Journal

ID # column

This column displays the identifying numbers of the transactions in the list. These numbers were entered in the ID fields of the windows in which you entered the transactions, such as Check #.

Payee column

This column displays:

• The payee used in all Spend Money or Pay Bills transactions. -- or --

• The information entered in the Memo field in all Receive Money or Receive Payments transactions.

Account column

This column displays the account used in the transaction.

The word "Split" appears in this column rather than the account if the transaction contains multiple allocation accounts.

Withdrawal / Charge column

This column is labeled Withdrawal if the selected account is an asset account and Charge if the selected account is a liability account. It displays the dollar amount of the transaction. If a transaction has been voided, it displays the word "Void."

A deposit/credit transaction that has been reversed appears in this column as a positive amount.

Deposit / Credit column

This column is labeled Deposit if the selected account is an asset account and Credit if the selected account is a liability account. It displays the dollar amount of the transaction.

A withdrawal/charge transaction that has been reversed appears in this column as a positive amount.

Balance column

This column displays the balance of the selected account as of the completion of the transaction.

Transaction Entry section

Type

Select the type of transaction.

• If you selected an account with a bank account type in the Account field, the choices are:

Spend Money
Receive Money
Enter Sale
Receive Payment
Enter Purchase
Pay Bill

• If you selected an account with a credit card account type in the Account field, the choices are:

Enter Charge
Enter Credit
Enter Purchase
Pay Vendor

Note: There is no Payment Method field in the Bank Register window.

Check #/ID #

This field is named Check # or ID # depending upon the entry in the Type field. You may want to enter letters in the Check # field for transactions that aren't checks.

Check #

When you begin to create a transaction in this window, this field will automatically display the next available check number which will become the actual transaction number when it's recorded into the company file.

If you highlight the field, Auto # appears. You can choose to:

• Delete Auto # and enter a new number for the transaction or

• Delete Auto # and enter letters, CASH or ATM, for example, to identify a transaction that isn't a check or

• Leave Auto #. The assigned number will appear again when you leave this field.

If you choose to enter a new number in this field and then record the transaction, the next time you begin to enter a transaction, the Check # will automatically increase the number you previously entered by one. This will continue until you again change the number entered in the Check # field and record the transaction.

Note:  If you don't want to enter a check number

ID #

When you begin to create a transaction in this window, this field will automatically display the next available ID # number which will become the actual transaction number when it's recorded into the company file.

If you highlight the field, Auto # appears. You can choose to:

• Delete Auto # and enter a new number (or letters) for the transaction or

• Leave Auto #. The assigned number will appear again when you leave this field.

If you enter a number (or letters) here, consider leaving the 2-letter prefix assigned to the number, so it's easy for you to distinguish the transaction. If you choose to enter a number (or letters) in the ID # field, the next time you record a transaction, the ID number will automatically revert to the next available AccountEdge ID number. It won't increase the number you entered by one nor will it repeat the letters you entered.

Date

Enter the date of the transaction in this field. The system date or the last date entered (if different from the system date) appears in this field by default.

Customer / Vendor / Card

Enter the name of the card for whom this transaction is intended, or click the search icon to display a search list of cards to choose from.

The label for this field varies based on the selection made in the Type field.

Amount

Enter the amount of the transaction.

• A Spend Money, Receive Money, Enter Charge or Enter Credit transaction can be voided by leaving this field blank and clicking the Record button. Then the warning message "Click OK if you wish to void Check/Deposit #--: will display.

• If an overpayment is made in a Pay Vendor or Pay Bill transaction, an Out of Balance message appears when you click the Record button. Either change the amount entered or click the Split button to open the Pay Bills window and apply the overpayment.

If you'd like to use a calculator, select the plus sign ("+"), the asterisk ("*"), the equal sign ("=") or the space bar on your keyboard to launch the Calculator window.

Account

Select from the list the account you wish to use for the transaction.

• If a vendor card is selected in the Name field and a default expense account was entered in their card, that account appears by default in this field.

• If a customer card is selected in the Name field and a default income account was entered in their card, that account appears by default in this field.

This field appears only if Spend Money, Receive Money, Enter Sale, Enter Charge, Enter Credit or Enter Purchase is selected in the Type field.

A/P or A/R Balance

The Accounts Payable balance of the card selected in the Name field appears here only if Pay Vendor or Pay Bill is selected in the Type field. (This payment is applied to oldest bill first.)

The Accounts Receivable balance of the card selected in the Name field appears here only if Receive Payment is selected in the Type field. (This payment is applied to oldest invoice first.)

Split button

If the transaction requires more than one allocation account, you must click this button to open the transaction window that corresponds to the Type that was selected in the Type field. All the data already entered into the Bank Register window carries to the transaction source window and the Bank Register Transaction Entry fields clear.

Enter the transaction information in that window, click the Record button, and when you click the Cancel button to exit the window, you will return to the Bank Register.

This button is not available if the selected Type is Enter Sale or Enter Purchase.

Job

Select from the list the job to which you wish to assign this transaction. (The jobs in this list were created in the New Job - Job Information window).

Memo

Enter a description of the transaction. This description will appear on various AccountEdge reports.

The card name you selected in the Customer/Vendor/Card field appears by default and may be preceded by a description of the transaction (Payment, Sale or Purchase for example), based on the selection you made in the Type field.

Category

Select from the list the category to which you wish to assign this transaction. (The categories in this list were created in the Edit Category window).

This field appears only if you marked the Turn Category Tracking On field in the System view of the Preferences window.

If you selected the Required option when you chose that preference, you must select a category here before you can record this transaction.

Save Recurring button

Click this button to open the Save Recurring Template window.

This button appears only if Spend Money, Receive Money, Enter Charge or Enter Credit is selected in the Type field.

Use Recurring button

Click this button to open the Select a Recurring Transaction window where you can choose, change or delete a transaction you previously saved as recurring.

This button appears only if Check, Spend Money or Receive Money is selected in the Type field.

Cancel button

Click this button to clear any data that has been entered in this window, while leaving the window open.

Record button

Click this button to record the data that has been entered in this window. The information is immediately displayed in the Transaction History portion of this window.

Note: When you record a transaction, default information that was entered in the selected card is assigned in the corresponding transaction window. Some of this information (payment method, for example) appears only in the transaction window. Click the Split button to open the transaction window where you can view, enter or change the information before you record it.

Print button

Click this button to print the Bank Register report.

Close button

Click this button to close this window.