The preferences listed in the System view of the Preferences window offer a variety of options that apply to general functions of MYOB AccountEdge:
Automatically Refresh Lists when information changes
Mark this selection if you want on-screen lists and reports to be automatically updated each time information is added, changed or removed from the lists and reports. For example, if this selection is marked and you're viewing the Cards List window, the contents of that window will change immediately if another user adds, changes or removes a particular card.
If you don't mark this selection, windows and on-screen reports won't be updated automatically when information changes. You'll need to choose Refresh All from the Window menu to manually update the information you're viewing. (Keeping the information on your computer screen up to date)
I Use Timeslips Accounting Link (TAL)
Mark this selection if you wish to use TAL with AccountEdge. TAL allows you to export your account list to Timeslips (a third-party time and expense tracking system) and to import general journal entries from it.
If you mark this selection, an alert message will ask whether you want to export your accounts list immediately or at a later time. Click Export Now to include your accounts list in an export file.
I Deal in Multiple Currencies
Mark this selection to use AccountEdge's Multicurrency features. If you mark this selection, you'll be able to record sales, purchases and other transactions in foreign currencies, and AccountEdge will allow you to track changes in the exchange rate, along with the effects of those changes on your financial records.
Once you begin recording transactions in other currencies, you cannot unmark this option. For that reason, you may want to leave this option unmarked if you conduct all your business in U.S. dollars. (Working with multiple currencies)
I Prefer to Use Help From the Internet, Rather Than My Computer
Due to the size of the AccountEdge Help files, you have the option of storing the Help files locally on your hard drive or accessing them from the Internet. In either case a browser is necessary to read the Help files. Netscape Version 4 and Internet Explorer Versions 4 and 5 are compatible with the Help system.
Mark this selection if you wish to access the AccountEdge Help files from the Internet. One benefit of using the Help from the Internet is that you always view the latest updated information. (To use Help from the Internet rather than my computer)
Warn if Jobs Are Not Assigned to All Transactions [System-wide]
Mark this selection to display a reminder that one or more lines on a transaction has no job assigned to it. You'll have the option of recording the transaction without assigning a job or returning to the transaction and assigning a job. (To add a job)
Please note that marking this preference requires single-user access. (Single-user file locking)
Turn on Category Tracking: Categories are Required/Not Required on All Transactions
Mark this selection to display the Category field in all the MYOB AccountEdge transaction windows. You can use the Category field to assign the transaction to a category you select from the list. Information from the transaction will then be included in your Category reports. (To turn on category tracking)
For Time Billing, Enter Time In Special __ Minute Billing Units
Mark this selection if you want to enter time billing units on activity slips for hourly activities in units other than whole hours. (To enter time in special billing units)
Round Timer-Calculated Time ___ __ Minute Increment
Mark this selection to round time clocked using the timer in the Enter Activity Slip window to a particular minute increment. Then choose to round Up To the Next, Down to the Previous or To the Nearest increment and enter the increment. (To round timer entries automatically)
I Include Items on Time Billing Invoices
Mark this selection if you want to include items along with activities on a time billing invoice. When you use the Select From List while you're using the time billing sales layout, both activities and items will be listed according to their number -- Activity ID and Item Number. (Entering activities and items for time billing sales)