To create a record for an item you buy for office use only

Inventory > Creating items > An item you buy for office use only >>

The Items List window should be displayed. (To find the Items List window)

  1. Click New.


  2. In the Item Number field, enter a unique number. You can use up to 30 numbers, letters and symbols.


The backslash character (\) serves a special purpose in MYOB AccountEdge-any item number that begins with a backslash can be included on sales and purchase forms, but the item number won't appear on printed forms.

  1. Enter the name of the new item in the Name field using up to 30 characters.


If your company has many items in stock, your list of items is probably long. You may prefer to enter items and sort your item search lists alphabetically by the items' names instead of by the items' numbers. If you want to use this alternative, in the Windows view of the Preferences window, mark the preference Select Items by Item Name, Not Item Number.

  1. Mark the box labeled I Buy This Item.


When you mark this box, you'll notice that the Expense Account for Tracking Costs field automatically appears.

  1. In the Expense Account for Tracking Costs field, enter the account you want to use to track the costs associated with purchasing this item.


You might want to consider using an expense account called Office Expenses for this type of item, just so you can easily track your office expenses in the future.

  1. Next, you'll enter purchasing information for the item. Click the Buying Details tab.


In the Buying Unit of Measure field, enter the item's buying unit of measure -- that is, the method by which this item is packaged when you purchase it. Some typical units of measure are Each, Pair, Case, Gross, Hour and Day.

  1. If you pay tax when you purchase the item, mark the box I Pay Sales Tax When I Purchase This Item.


The item will automatically be marked when you enter a line item for this item in the Purchases window.

  1. At this point, you've entered the item's basic information. Click OK to add this item record to the Items List,


If you wish to enter additional information, continue creating the record using the procedure To add a new item.

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