Here's a list of the linked accounts that are used for payroll transactions, along with information about where the linked accounts are used:
Payroll Checking Account
Used to track the amounts you pay employees. This account appears as a default entry for the transactions entered in the Pay Employees window, but you can choose another checking account. When you create a paycheck, this account (or the checking account you select instead) is credited by the amount of the transaction, and your linked Default Wages Expense Account (or another Wages Expense account you may have assigned to the employee) is debited. In effect, the checking account is decreased and the wages expense account is increased. (Depending upon the taxes and other payroll categories assigned to an employee, additional debit and credit entries will be made, as well.)
The account you select here must be an account that is a bank or credit card account type. (To add an account)
Default Employer Expense Account
Used to track the expenses you pay on behalf of your employees. The account you enter here will appear as a default entry for new employer expense records, but you can override the default account using the Employer Expense Information window if you like.
Whenever an employer expense that uses this linked account is included on an employee's paycheck, this account is debited and the linked Withholding Payable Account assigned to the employer expense is credited.
The account you select here must be an account that is a bank or credit card account type.
Default Wages Expense Account
Used to track the wages you pay to your employees. The account you enter here will appear as a default entry for new employee records, but you can overrride the default account for individual employees using the Employee Payroll Information window. You might use separate wage expense accounts for people in different departments, for example, or for employees in different locations.
Whenever a wage using this linked account is included on an employee's paycheck, this account is debited and the checking account selected for the paycheck is credited. (Depending upon the taxes and other payroll categories assigned to an employee, additional debit and credit entries will be made, as well.)
Default Withholding Payable Account
Used to track the liabilities your company incurs for employee deductions and employer expenses. The account you enter here will appear as a default entry for new deduction and expense records. You can overrride the default account for individual deductions using the Deduction Information window; you can also overrride the default account for expenses using the Employer Expense Information window.
Whenever a deduction or expense that uses this linked account is included on an employee's paycheck, this account is credited and the expense account assigned to the deduction or expense is debited.
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