You can use AccountEdge to print W-2 forms for your employees at tax time. You can also print Form W-3 for transmitting your W-2s to the IRS. Information for W-2 forms is tracked using the Current Payroll Year for your company file. To learn the current payroll year of your AccountEdge company file and other general payroll information, choose General Payroll Information from the Setup menu.
You must print W-2 and W-3 forms before you close the payroll year and begin the new one. You should make a point of backing up your AccountEdge company file after printing these statements and before closing the year. Once the year is closed, detailed payroll information is no longer available for that year and W-2 forms and other reports can't be printed. If you've made a backup, however, you can restore that backup and print the necessary documents.
It's a wise practice to keep multiple backup copies of your company file at different locations. The purpose of multiple backups is simple: backups can fail as easily as computers. If a backup file is damaged, you're in just as much trouble as you would be without any backup at all.
You can enter or change amounts that print on W-2 forms by manually adjusting the calculated amounts. The changes won't affect transactions or reports in AccountEdge; they will only print on the W-2 forms. You can also revert to the amounts calculated by AccountEdge.
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