If you create items for a one-time sale or purchase, inactivating them after their one use will remove them from all selection windows. Your list of items will be shorter, and selecting the item you need will be easier.
If an item is marked inactive, however, you may still use the item in transactions by manually entering the item. Inactive items will still appear in the Items List window. You can also return the status of the item to active so that it will appear again in the selection windows. No matter what the status of an item - active or inactive -- transactions recorded using the item will still affect all of your financial records.
Reports
Two reports, the Items List [Summary] report and Items List [Detail] report, will display and print item information with or without inactive items. Use the Report Customization window to unmark or mark the Include Inactive Items selection.
Deleting items
If you have an item that has no quantities or inventory value and hasn't been assigned to any sales and purchases, you can quickly remove its record from the MYOB system.
You can't delete an item until all sales and purchases that use the item are deleted or purged. Once the sales and purchases are deleted or purged, you can then delete the item. (Purging information that's no longer needed)
You also can't delete an item that has a current quantity or value. To delete an item's quantity and value, create an inventory adjustment with negative quantities and values to "zero out" an item's quantity and value. (See To adjust item quantities to learn how to create inventory adjustments.)
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