Purchases

To record a partial return of items

Use this procedure only if your transactions are unchangeable. (Choosing changeable or unchangeable transactions)

This process returns all account balances and item quantities to their previous levels.

The Purchases window should be displayed.

1. Create a new item bill by entering the vendor's name and other information at the top of the window.



2. For the first line item, enter a negative number in the Received field to indicate the quantity of items that you returned. For example, if you recorded a purchase of 10 gadgets in the original item purchase but you returned only four gadgets, enter -4 in the Received field and enter the gadgets item number in the Item Number field. When you do this, the amount of the purchase will appear as a negative number in the Total Amount field.



3. Enter additional returned items in the other line items in the window if necessary.



4. Click Record. The total quantities of the items in inventory will change to reflect the negative numbers you entered in step 2.



5. You have two choices to settle the vendor debit:

• Apply the amount of the vendor debit to your outstanding purchase balance with the vendor. [To apply a vendor debit (Purchases Register)]

• Indicate that you received a refund from the vendor for the amount of the vendor debit. [To receive a refund (Purchases Register)]

Related topics

• Changing, deleting and reversing purchases