Purchases

To receive a refund (Purchases Register)

The Returns & Debits view of the Purchases Register should be displayed.

1. You can view returns and debits for all or just one of your vendors.
   
   To view returns and debits for one vendor, select Vendor in the Search By field, then enter the vendor's name in the second field.



2. A list of the vendor's debits appears; highlight the vendor debit for which you received the refund.

If you don't see the debt or return you're looking for, see Creating vendor debits.

3. Click Receive Refund. The Settle Returns & Debits window displays a transaction in the amount of the vendor debit.



4. You can record your refund in a designated account or in the Undeposited Funds Account.

If you select the Deposit to Account option, click the arrow for a list of accounts to choose from. The list consists of accounts that have a bank or credit card account type.

Note: If you're receiving a credit card refund, select the credit card liability account from the list.

Note:  You can change your Undeposited Funds account

5. If you change the Amount Received, keep in mind that you can only enter an amount less than the original vendor debit amount. If you choose to do this, also remember that the vendor debit won't be fully settled; the difference between the original vendor debit and the amount you entered in the Amount Received field will remain as a vendor debit.



6. Enter the vendor's payment method. You can click the arrow to view a list of options.



7. Click the Details button to enter additional information about the vendor's payment in the Applied Payment Details window, if you wish.



8. Click Record to record the receipt of the refund.

Note:  A corresponding payment receipt can be printed for each refund you receive

Related topics

• Applying vendor debits and receiving refunds from vendors