Process all employees paid

Mark this option if you want to process pay for a group of employees. When you mark this option, another field appears; from its drop-down list you'll select the pay frequency of the payroll transactions you want to create. When you select a frequency, payroll transactions will be prepared for those employees who have been assigned that frequency. (The Pay Frequency for an employee is selected using the Card Information window - Payroll Details view - Wages.)

In addition to the four pay frequencies in the drop-down list, there is another entry named Bonus/Commission. Make this selection to make a bonus/commission to an employee or a group of employees, regardless of their pay frequency. (Paying bonus/commission wages)

The list of employees with the specific pay frequency -- or those being receiving bonus/commission -- will display in step 2: Select & Edit Paychecks.

Process individual employee

Mark this option if you want to pay one employee. Select the name of the employee from the drop-down list that appears when this option is marked.

Payment Date

Use this field to enter the date that you want to appear on each employee payment.

When you change the date here, the date field in the Pay Employee window (which is display-only) for each employee is changed; the Payment Date field in step 2 of Process Payroll, Process Payroll - Select Employees to Pay window (also display-only) is also changed.

Pay Period Start and Pay Period End

Enter the start and end dates for this pay period. If you use timesheets, the timesheets included in the list are displayed based upon the dates you enter in these fields.

Deselect Timesheets to remove from payroll calculation

Note: This list does not appear unless you marked the `I use Timesheets ...' preference in the System view of the Preference window.

This is a selection list showing timesheet information for employees. Activity slips on which you've marked "Include Hours on Timesheet" will be included in the list. (Using Timesheets)

The timesheets are displayed based upon the dates entered in the Pay Period Start and Pay Period End fields.

The hours on the timesheets that are marked are included on employees' payroll transactions. Unmark the timesheets you do not want to include in the employee payment.

Note: If you receive the alert message: No Timesheets can be found using the criteria chosen

Checkmark (Include in Employee Pay) column

This column of the timesheet selection list is used to indicate which timesheets you want to include on a payroll transaction for employees.

All timesheets with a mark displayed in the Include column will be included on the employee's payroll transaction. If you don't want to include timesheets for a certain employee, click the mark to remove it. If you wish to include timesheets for a certain employee and a mark doesn't appear in this column, click the column to add it. Click the gray box at the top of this column to mark all the timesheets in the list. Click again to clear all marks from the column.

If you've entered a job on an activity slip, when you choose to include timesheets, the job will be allocated to the wage category on the timesheet. [To automatically distribute employee pay to one or more jobs (Enter Activity Slip window)]

Timesheet details

The Date, Employee, Payroll Category and Pay Basis (hourly or salary) columns display this information for each timesheet entry.

The Timesheet Hrs column displays the number of hours, as they appear on the timesheet, that will be used to calculate the payroll for the employee. The Weekly Hrs column displays the number of hours assigned to hourly employees in their recurring pay; this column is blank for salaried employees. You can compare the values of the two columns for hourly employees to see at a glance the difference for any timesheet.

Click the zoom arrow next to the date to open the Enter Timesheets window for the employee. You can view more details and change the entries, if you wish.

Display Unprocessed Timesheets button

Click this button to display and print, if you wish, the Unprocessed Timesheets report.

The report displays information about the timesheets you've selected for employees in this window. (If no activity slips are selected, the report won't display.)