Fields in the Receive Money window

Receive Money window

Deposit to Account

Select this option if you wish to record a Receive Money transaction directly into an account that has a bank or credit card account type. Then enter the account where the Receive Money transaction will be recorded. If you can't recall the number of the account you want, use the search button to view a list of your accounts.

Group with Undeposited Funds

Select this option to record a Receive Money transaction into the undeposited funds account. If you choose this option, the transaction you're entering will be recorded in the undeposited funds account -- not directly to your checking or credit card accounts. After you've grouped all of the cash receipts transactions you wish, you can then make a bank deposit which will include the group of Receive Money transactions you select.

The number and name of the account you've selected as your Checking Account for Undeposited Funds using the Accounts & Banking Linked Accounts window appears when you make this selection.

Balance

This field displays the current balance of the selected account: either the checking account you selected in the Deposit to Account field or the Undeposited Funds account. If you wish to display the Find Transactions window to view more detailed information about the checking account, click the zoom arrow.

Payor

The Payor field is optional, but if you assign the transaction to a card from the Card File list, the transaction will appear in lists of transactions that are linked to the card.

Enter the name of the person or company in the Card File from whom you received this money, or click the search icon to display a search list of the people and companies in your Card File.

After a card name is entered in this field, you can click the zoom arrow to display the Card Information window and view detailed information about the person or company.

Amount Received

Enter the total amount of the Receive Money transaction.

When you record this transaction, the balance of the checking account or undeposited funds account you selected at the top of the window will be increased by the amount you enter here. If you enter a negative amount here, the checking account will be decreased by that amount.

If you'd like to use a calculator, select the plus sign ("+"), the asterisk ("*"), the equal sign ("=") or the space bar on your keyboard to launch the Calculator window.

Payment Method

Select the method of payment for the transaction, if you wish.

If you've assigned a payment method to a customer using the Payment Details view - Customer of the Card Information window, the payment method will be displayed when you enter the customer's name in the Payor field. You can change the payment method if you wish.

Details button

If you've entered an payment method in the Payment Method field, you can click the Details button to open the Applied Payment Details window and enter notes and other information about the payment method. If you subscribe to the MYOB Merchant Account Service, you can authorize the payment.

If you've entered payment information for a customer using the Payment Details view - Customer of the Card Information window, the information you entered earlier will appear as default entries. You can change the details, if you wish.

ID #

When you begin to create a transaction in this window, this field automatically displays the next CR (Cash Receipts) number available. If you click this field, Auto # will be displayed. If you move the highlight to another field without entering a number here, the default check number will be displayed again.

If you choose to enter a number here, consider leaving the CR prefix assigned to the number, so it's easy for you to distinguish the transaction as a Cash Receipts Journal transaction. If you choose to enter a number in the ID # field, the next time you record a Receive Money transaction, the ID # will automatically revert to the next available CR number; the number you entered earlier will be disregarded.

Date

Enter the date of the transaction. Select the space bar if you'd like to enter a date using AccountEdge's Calendar (day selection) window.

Memo

Enter a description of the transaction. This description will appear on various reports, as well as the Cash Receipts Journal.

Account # column

Enter the number of each account that is affected by this transaction. For example, enter the number of your insurance expense account if you're writing a check to pay for your company's auto insurance. The name of the account you select will also be displayed. (If you don't know the number of the account, press the search arrow; the Select from List window will appear, displaying a list of all your accounts.)

This column does not appear if you marked the preference Select and Display Account Name, Not Account Number in the Windows view of the Preferences window.

Name column

Enter the name of each account that is affected by the transaction in this column. For example, enter the name of your insurance expense account if you're writing a check to pay for your company's auto insurance. (If you don't know the name of the account, click the search arrow; the Select from List window will appear, displaying a list of all your accounts in alphabetical order by account type.

If you did not mark the preference Select and Display Account Name, Not Account Number in the Windows view of the Preferences window, the Account # column appears to the left of the Name column. When you enter or select the number, the name automatically appears.

Amount column

Enter the amount that you wish to assign to this account for this transaction. If you enter additional amounts in this column and if the total amount of the column doesn't match the amount in the Amount field (in other words, if the transaction is out of balance), this field will display a default amount that balances the transaction. You can change the default amount, if you wish.

The amount you entered in the Amount field is considered a debit amount, and the amounts you enter in this column are considered credit amounts. If you want an amount in this column to be used as a debit instead, enter the amount as a negative number.

If you'd like to use a calculator, select the plus sign ("+"), the asterisk ("*"), the equal sign ("=") or the space bar on your keyboard to launch the Calculator window.

Job column

You can assign a job to each account in the list. To do so, enter the job number here, or click the search icon to display a search list of jobs to choose from.

If you need to assign an amount from one account to more than one job, use multiple lines to record the transaction. For example, assume you want to credit your Miscellaneous Income account $100, but you want to assign $30 to job 12 and $70 to job 43. To do this, enter the Miscellaneous Income account in the Allocation Account column, then enter $30 in the Amount column and 12 in the Job column. Move to the next line, enter the Miscellaneous Income account again, and enter $70 in the Amount column and 43 in the Job column.

Memo column

Using up to 255 characters, enter a description for each allocation line, if you wish. This description will appear on the General Journal, Cash Disbursements and Cash Receipts reports.

Total Allocated

The amount(s) you apply in the Amount column will accumulate in the Total Allocated field and the Total Allocated amount must equal the amount that appears in the Amount Received field in the top half of the window before you can record the transaction.

Total Received

This field displays the amount entered in the Amount Received field. The Total Received must equal the total of the Total Allocated field and the Tax field before you record the transaction. In other words, the Out of Balance field must be zero before you record.

Out of Balance

This field displays the difference between the amount in the Total Received field and the total of the amounts in the Total Allocated field and the Tax field. The Out of Balance amount must be zero before you record.

Save as Recurring button

Click this button to open the Edit Recurring Schedule window where you can save the entries you made for this Receive Money transaction as a recurring transaction and set up a schedule for recording it on a regular basis in the future.

You can change the information on a recurring transaction as needed from the Recurring Transactions List window. Until you record them, recurring transactions have no effect on your fiscal records.

Note: Even if you saved a transaction's entries as a recurring transaction, you must still click the Record button to record the transaction.

Use Recurring button

Click this button to open the Select a Recurring Transaction window and select a recurring Receive Money transaction.

Currency button

This button displays the currency that is used for the transaction. Click the button to open the Exchange Rate window