Group by ...
This option is available only if you use multiple locations for your inventoried items. (Using multiple locations for inventory)
Which option you select - Group by Item or Group by Location - determines the order of the columns below.
If you want to display information about a single item or about a selected group of items, click the search arrow and select the items from the Select From List.
Include Zero On Hand Quantities option
This option is available only if you use multiple locations for your inventoried items. (Using multiple locations for inventory)
Select this option if you want to display your items even if the items have no on-hand quantity.
Item Number column
This column displays the numbers of all inventoried items in the AccountEdge system.
Note: This is the first column if the Group by Item is selected, the third column if Group by Location is selected.
Item Name column
This column displays the names of all inventoried items in the AccountEdge system.
Note: This is the second column if the Group by Item is selected, the fourth column if Group by Location is selected.
Location ID column
This column is available only if you use multiple locations for your inventoried items.
Note: This column displays the IDs of all locations in the AccountEdge system. It is the first column if the Group by Location is selected, the third column if Group by Item is selected.
Location Name column
This column is available only if you use multiple locations for your inventoried items.
Note: This column displays the names of all locations in the AccountEdge system. It is the second column if the Group by Location is selected, the fourth column if Group by Item is selected.
On Hand column
This column displays the current quantities in AccountEdge of all inventoried items.
Counted column
Enter the actual counted quantities of your inventoried items in this column if the counted number is different from the number that is displayed.
If you'd like to use a calculator, select the plus sign ("+"), the asterisk ("*"), the equal sign ("=") or the space bar on your keyboard to launch the Calculator window.
Difference column
This column displays the quantity difference between the amounts currently recorded in AccountEdge and your actual inventory amounts -- in other words, the amount displayed in the On Hand column minus the amount displayed in the Counted column.
Print button
Click this button to print the Inventory Count Sheet. This is a helpful form for recording your physical inventory.
Adjust Inventory button
Click this button to begin the process of adjusting quantities for items with amounts in the Counted column. The Adjustment Information window appears.
At this point, the next step you follow depends upon whether you're setting up inventory or you're making a routine quantity adjustment. If you're setting up inventory, see To enter the item's opening quantity and value for more information about properly entering opening quantities for your items.
If you're making a routine adjustment of your inventory quantities, use the Adjustment Information window to enter the number of the expense account you wish to use to track the expense of quantities that are no longer in inventory. Click Continue. The Adjust Inventory window appears, displaying the inventory adjustment transaction that was created to make your AccountEdge records match your actual quantities. To complete the adjustment process, click Record in the Adjust Inventory window.
Cancel button
Click this button to clear the entries you made in this window and close the window.