Purchases

To make a deposit on a recorded purchase order

Note: When you make a payment on an Order, the payment amount is recorded in the linked Asset Account for Vendor Deposits.

The Pay Bills window should be displayed.

  1. Choose the account from which the deposit will be paid. (If you're paying by a company credit card, choose the credit card liability account; if you're paying by a company debit card, choose the debit card checking account.)

    -- or --

    Mark the Group with Electronic Payments option if you will be making the payment electronically. (To pay vendors electronically)


    Note: If you receive the alert: "MYOB Direct Deposit and/or Vendor Payments is disabled"
  1. Enter the vendor's name. Default entries will appear in a number of fields; review these entries, particularly the date, and make any necessary changes.


    If you're using multicurrency and the vendor has been assigned a foreign currency, the payment amount must be in that currency. You can review and update the exchange rate for this transaction by clicking the Exchange Rate button.
  1. Enter a short, descriptive comment in the Memo field if you like. This information will appear on a number of reports.


  2. Search the list of transactions at the bottom of the Pay Bills window for the order. (The transaction's Status column shows the word "Order.")


  3. Enter the amount of the payment in the Amount Applied column for that transaction.


  4. Notice that the Amount field in the top half of the window is empty. Enter the amount of the payment in this field. To do this, simply click the empty field. The amount will automatically appear.


  5. If the you're eligible for early payment discounts, they will appear in the Discount column. You can change these amounts if you like.


  6. When the payment has been fully applied (the Out of Balance field is zero), you can either record the payment or print a check. To record the payment, click Record. To print a check, click Print; the payment will be recorded before the check is printed. (To print and record a check payment)


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