Employee Name

The name of the employee that was entered in the Profile view of the Card Information window appears in the left corner.

Card ID

The card ID of the employee that was entered in the Profile view of the Card Information window appears at the top of the window.

Pay Frequency

The Pay Frequency you selected for this employee using the Card Information window - Payroll Details view - Wages is displayed here.

Hours per Pay Frequency

This field displays the number of hours you entered in the Card Information window - Payroll Details view - Wages in the Hours in __ Pay Period field.

Pay employee from activity slips

Mark this box to indicate that you want to pay this employee using the hours entered on Activity Slips (Single Slip Entry view only). When you mark the box in this window, new Activity Slips that you enter for this employee using the Enter Activity Slip window will have the Include Hours in Employee's Pay selection box. The box is automatically marked; you can unmark it, if you want.

When you mark Include Hours in Employee's Pay on activity slips, the hours included on activity slips will be listed in first step of the Process Payroll Assistant --Select Pay Frequency & Activity Slips. (The list will appear only if the Include Activity Slips Hours box is marked.)

Default Category

Select from the list the default category that you want to be automatically used when you record a paycheck for the employee. (The categories in this list were created in the Edit Category window).

This field appears only if you marked the Turn on Category Tracking field in the System view of the Preferences window.

Payroll Category column

This column displays all of the payroll categories -- Wages, Accruals, Deductions, Employer Expenses and Taxes -- that have been linked to this employee.

Hours column

This column displays the number of hours for Hourly Wage categories and Accruals (User-Entered only) categories for the employee; the number can be edited. The hours entered here will be used on all payroll transactions for the employee.

For all other types of categories, the text <Calculated> appears in the column; the category can't be changed. <Calculated> indicates that the amount entered in the field is automatically entered based upon the current tax tables or upon entries made when the payroll category was set up.

Note:  Entries in the Recurring Pay window override the entries in other Payroll Details windows.

Note:  Which entries on an employee payment can be recurring entries

Amount column

This column displays the dollar amount of Salary Wage categories and Deduction (User-Entered only) categories for the employee; the number can be edited. The amount entered here will be used on all payroll transactions for the employee.

For all other types of categories, the text <Calculated> appears in the column; the category can't be changed. <Calculated> indicates that the amount entered in the field is automatically entered based upon the current tax tables or upon entries made when the payroll category was set up.

Note:  Entries in the Recurring Pay window override the entries in other Payroll Details windows.

Note:  Which entries on an employee payment can be recurring entries

Job column

Use this column to enter a single job number for any payroll category. The job entered for each category will be used on all payroll transactions for the employee.

Print button

Click this button to print the Employee Payroll List report.

Create New Payroll Category button

Click this button to open the Wages Information window, where you can create a new employee wage.

Reset to Original Amounts button

If you've changed any amounts in the Wages, Amount or Jobs columns, and you decided you want to return to the default values -- the values based upon entries in the Payroll Details views for the employee, click the Reset to Original Amounts button. (Use the Reset to Original Amounts button to return amounts to default entries)

New button

Click this button to open a new Card Information window.

OK button

Click this button to accept the entries you've made in this window