When you're entering the details of a payment from a customer in MYOB AccountEdge, we recommend that you use the default journal number to ensure you don't use duplicate journal numbers. If you want to assign a different number, consider leaving the CR prefix assigned to the number, so it's easy for you to distinguish the transaction as a Cash Receipts transaction.
If you've entered payment information for the card in the Card Information window, the payment method will appear automatically. Otherwise, select a payment method, if you wish. If you choose to group your payments, when you use the Prepare Bank Deposit window to enter a bank deposit, you can choose to sort your payments by payment method in the Prepare Bank Deposit window.
Use the Details button to access the Applied Payment Details window. If you want, enter a check number, for instance, if the payment was made by check, or credit card number and other information if the payment was made using a credit card.
The scrolling list in the middle of the Receive Payments window is the main area where payments are created. When information is entered in a row in the scrolling list, the row is called a line item on the transaction. You can enter as many line items on a payment as you want. You'll enter the individual amounts that are included in this payment, along with the account or accounts they affect. Typically these are income accounts.
You can also enter an amount in the Discount field; an amount entered in the field will lower the amount in the Total Due field. An amount will be entered automatically in the Discount field if, according to the terms of the sale, a discount for prompt payment is owed to the customer; this amount can be edited. (Working with discount amounts for prompt payment)
The amount you entered in the Amount Received field in the top half of the window is considered a debit amount, and the amounts you enter in this column are considered credit amounts. Keep in mind that the amount(s) you apply in the Amount Applied column will accumulate in the Total Applied field and the Total Applied amount must equal the amount that appears in the Amount Received field in the top half of the window before you can record the transaction. The Out of Balance amount must be zero before you record.
Choose Recap Transaction from the Edit menu to view the accounting entries that will be made to your financial records when you record the payment.
You can also use the Bank Register window to enter receive payment transactions. (Entering Receive Payment transactions using the Bank Register)
You have the choice of recording payments directly into one of your accounts or of grouping payments into an undeposited funds account. To learn more about which method you wish to use to deposit your receipts, see:
Deposit to Account
Step by step
To receive a customer payment
To choose a linked account for undeposited funds transactions
Working with discount amounts for prompt payment