The preferences listed in the Security view of the Preferences window offer a variety of options that help preserve the accuracy of your accounting records and protect your data file.
Transactions CAN'T be Changed; They Must be Reversed
Choose whether your accounting information, such as individual transactions, can be changed once the information has been recorded.
If you mark this selection, entries you've recorded in AccountEdge can't be edited; instead, they must be reversed. If you wish to keep an audit trail of the errors and corrections made to your financial records, you should mark this selection.
If you don't mark this selection, all entries you make in AccountEdge can be edited. (Choosing changeable or unchangeable transactions)
Lock Periods: Disallow Entries Up to and Including --
Select an accounting period from this list to disallow transaction entries from occurring in or before the period you select. This prevents you from inadvertently adding, changing or removing transactions in periods when changes could disturb the accuracy of your financial records. The list includes accounting periods in your current fiscal year and your next fiscal year. It also includes a selection that disallows transaction entries dated before your current fiscal year.
Making a selection here is a safeguard against entries being made in the incorrect period; it doesn't close the period, erase transactions or permanently prevent you from recording a transaction in or before the period you select. If you need to make entries in or before the period you select, you can select an earlier period. (Note, however, that if you record a transaction in an earlier period, your financial statements, such as your balance sheet and profit and loss statement, for that month and all succeeding months may be affected. You may want to reprint them after you make your transaction entries.)
Prompt for Data Backup When Closing
Mark this selection if you want to be alerted to back up your data every time you select Quit or Open from the File menu. In the alert dialog, you can click Yes to automatically create a backup. (Following a system of making backups)
Prompt for Session Report When Closing [System-wide]
Choose whether you'd like a session report to be printed every time you exit AccountEdge.
If you choose this option, you will be alerted to print a session report each time you select Quit, Exit, Open or New from the File menu.
If you choose to print a session report, the command you chose (Quit, Exit, Open or New) is canceled. After the report is printed, you will have to choose your command again, and then select No Report in the alert dialog box. (Viewing and printing user-activity reports and To automatically print reports showing your entries for each session)
Warn Before Recording Post-Dated Transactions
Mark this selection if you want to be alerted each time you enter a future date in a transaction entry window. This message is informational only; you can continue to enter the post-dated transaction if you want.
If you don't mark this selection, you won't be alerted when you enter a date in the future. [Giving transactions a future date (post-dating them)]
Check Company File for Errors before the Backup Process
Mark this selection if you want to check your company file for computer-related errors before you begin the backup process.
If you mark this selection, the Check Company File for Errors selection in the MYOB AccountEdgeCompany File Backup window will be marked automatically. (Backing up company files)
Prompt for Data Verification When Opening
Mark this selection if you want to be reminded to verify your company file every time you open it in AccountEdge. Data Verification checks the company file for errors and alerts you to problems that could make your company file unusable.
If you mark this selection, you'll be alerted regularly of the number of days since you last verified your company file when you start AccountEdge and open your company file. (Verifying company files)
Password button
This button is available only for the user whose user ID is Administrator.
Click the Password button to open the User Access window, where you can access the User Details window, enter new user IDs and edit existing user IDs. (Creating and using user IDs)