Invoice - Item fields

---

Reports and forms > Customizing forms > Lists of fields that can be added to forms >>

The following fields are available in the Customize Item Sales window. Basic fields appear in the basic form layout. Custom fields can be added by using the Select from List [multiple selection] window for fields on this form.

Data field name	Data that will print in this field	Basic/Custom field (Basic field text label)
[*Inv/PO #*]	The transaction number, with an asterisk before and after it	Custom
[Addr2 - Contact]	The name of the contact entered on the Card Information window -- Profile view for the Address 2 Location	Custom
[Addr2 - Country]	The entry in the Country field from the Card Information window for the Address 2 location	Custom
[Addr2 - E-mail]	The email address entered on the Card Information window -- Profile view for the Address 2 Location	Custom
[Addr2 - Fax]	The fax number entered on the Card Information window -- Profile view for the Address 2 Location	Custom
[Addr2 - Phone1]	The #1 phone number entered on the Card Information window -- Profile view for the Address 2 Location	Custom
[Addr2 - Phone2]	The #2 phone number entered on the Card Information window -- Profile view for the Address 2 Location	Custom
[Addr2 - Phone3]	The #3 phone number entered on the Card Information window -- Profile view for the Address 2 Location	Custom
[Addr2 - Salutation]	The name or title entered in the Salutation field on the Card Information window -- Profile view for the Address 2 Location	Custom
[Addr2 - WWW]	The World Wide Web address entered on the Card Information window -- Profile view for the Address 2 Location	Custom
[Addr3 - Contact]	The name of the contact entered on the Card Information window -- Profile view for the Address 3 Location	Custom
[Addr3 - Country]	The entry in the Country field from the Card Information window for the Address 3 location	Custom
[Addr3 - E-mail]	The email address entered on the Card Information window -- Profile view for the Address 3 Location	Custom
[Addr3 - Fax	The fax number entered on the Card Information window -- Profile view for the Address 3 Location	Custom
[Addr3 - Phone1]	The #1 phone number entered on the Card Information window -- Profile view for the Address 3 Location	Custom
[Addr3 - Phone2]	The #2 phone number entered on the Card Information window -- Profile view for the Address 3 Location	Custom
[Addr3 - Phone3]	The #3 phone number entered on the Card Information window -- Profile view for the Address 3 Location	Custom
[Addr3 - Salutation]	The name or title entered in the Salutation field on the Card Information window -- Profile view for the Address 3 Location	Custom
[Addr3 - WWW]	The World Wide Web address entered on the Card Information window -- Profile view for the Address 3 Location	Custom
[Addr4 - Contact]	The name of the contact entered on the Card Information window -- Profile view for the Address 4 Location	Custom
[Addr4 - Country]	The entry in the Country field from the Card Information window for the Address 4 location	Custom
[Addr4 - E-mail]	The email address entered on the Card Information window -- Profile view for the Address 4 Location	Custom
[Addr4 - Fax]	The fax number entered on the Card Information window -- Profile view for the Address 4 Location	Custom
[Addr4 - Phone1]	The #1 phone number entered on the Card Information window -- Profile view for the Address 4 Location	Custom
[Addr4 - Phone2]	The #2 phone number entered on the Card Information window -- Profile view for the Address 4 Location	Custom
[Addr4 - Phone3]	The #3 phone number entered on the Card Information window -- Profile view for the Address 4 Location	Custom
[Addr4 - Salutation]	The name or title entered in the Salutation field on the Card Information window -- Profile view for the Address 4 Location	Custom
[Addr4 - WWW]	The World Wide Web address entered on the Card Information window -- Profile view for the Address 4 Location	Custom
[Addr5 - Contact]	The name of the contact entered on the Card Information window -- Profile view for the Address 5 location	Custom
[Addr5 - Country]	The entry in the Country field from the Card Information window for the Address 5 location	Custom
[Addr5 - E-mail]	The email address entered on the Card Information window -- Profile view for the Address 2 Location	Custom
[Addr5 - Fax]	The fax number entered on the Card Information window -- Profile view for the Address 5 Location	Custom
[Addr5 - Phone1]	The #1 phone number entered on the Card Information window -- Profile view for the Address 5 Location	Custom
[Addr5 - Phone2]	The #2 phone number entered on the Card Information window -- Profile view for the Address 5 Location	Custom
[Addr5 - Phone3]	The #3 phone number entered on the Card Information window -- Profile view for the Address 5 Location	Custom
[Addr5 - Salutation]	The name or title entered in the Salutation field on the Card Information window -- Profile view for the Address 5 Location	Custom
[Addr5 - WWW]	The World Wide Web address entered on the Card Information window -- Profile view for the Address 5 Location	Custom
[Address 2]	The address entered on the Card Information window -- Profile view for the Address 2 Location	Custom
[Address 3]	The address entered on the Card Information window -- Profile view for the Address 3 Location	Custom
[Address 4]	The address entered on the Card Information window -- Profile view for the Address 4 Location	Custom
[Address 5]	The address entered on the Card Information window -- Profile view for the Address 5 Location	Custom
[Amount + tax]	The amount of the line item plus the amount of the tax for the line item	Custom
[Amount]	The amount of each line item entered on the transaction	Basic (EXTENDED)
[Applied]	The total of the payments that have been applied to the sale	Basic (PAID TODAY)
[Authorization Code]	The authorization code entered on the transaction using the Applied Payment Detail window	Custom
[Balance]	Amount of the sale including tax and freight charges minus any payments that may have been applied; that is, the amount that appears in the Balance Due field of the sale	Basic (BALANCE)
[Card Custom Field 1]	The entry in the Custom Field #1 field of the Card Information window -- Card Details view	Custom
[Card Custom Field 2]	The entry in the Custom Field #2 field of the Card Information window -- Card Details view	Custom
[Card Custom Field 3]	The entry in the Custom Field #3 field of the Card Information window -- Card Details view	Custom
[Card Custom List 1]	The entry in the Custom List #1 field of the Card Information window	Custom
[Card Custom List 2]	The entry in the Custom List #2 field of the Card Information window	Custom
[Card Custom List 3]	The entry in the Custom List #3 field of the Card Information window	Custom
[Card ID]	The Card ID from the Card Information window	Custom
[Card Number]	The card number entered in the Applied Payment Details window when entering a credit or debit card payment for the sale. This field won't print if more than one payment has been applied to the sale. The number will be masked. That is, all but the last 4 or 5 digits of the card number, depending upon the card type, will be printed. An X will print in place of all other digits.	Custom
[Category]	The financial tracking category assigned to the transaction associated with this invoice	Custom
[Check Number]	The check number entered in the Applied Payment Details window when entering a check payment for the sale. This field won't print if more than one payment has been applied to the sale.	Custom
[Col]	An X is printed if the terms for the sale are C.O.D.	Basic (COL)
[Comment]	The comment entered on the transaction	Basic
[Company Address]	The company address entered in the Company Information window	Basic
[Company E-mail]	The email address entered in the Company Information window	Custom
[Company Fax]	The fax number entered in the Company Information window	Custom
[Company Name]	The company name entered in the Company Information window	Basic
[Company Phone]	The phone number entered in the Company Information window	Custom
[Contact Name]	The name of the contact entered on the Card Information window -- Profile view for the Address 1 Location	Custom
[Country]	The entry in the Country field for Address 1 from the Card Information window	Custom
[Cust PO #]	The entry in the Customer PO # field on the transaction	Basic (YOUR NO.)
[Cust PO #]	The entry in the Customer PO # field on the transaction. (This is a duplicate field.)	Custom
[Date]	The date entered on the transaction	Basic (DATE)
[Description/Backordered Label]	The description of each line item entered on the transaction. The text "Backordered" appears above the line items that are entered in the Backorder column.	Basic (DESCRIPTION)
[Disc %]	The discount entered in the Disc % column of the sale	Basic (DISC %)
[Due Date]	The date the payment is due, based on the terms of the sale	Custom
[E-mail]	The email address entered on the Card Information window -- Profile view for the Address 1 Location	Custom
[Expiration Date]	The expiration date entered in the Applied Payment Details window when entering a credit or debit card payment for the sale. This field won't print if more than one payment has been applied to the sale.	Custom
[Fax #]	The fax number entered on the Card Information window -- Profile view for the Address 1 Location	Custom
[Federal Tax ID #]	The federal tax ID entered in the Company Information window	Custom
[Foreign to Local Exchange Rate]	The exchange rate for converting foreign currency to local currency	Custom
[Freight + tax]	The freight amount plus the tax on the freight	Custom
[Freight]	The freight amount entered on the sale	Basic (FREIGHT)
[Invoice #]	The invoice number entered on the transaction	Basic (Invoice #)
[Item Custom Field 1]	The entry in the Custom Field #1 field of the Item Information window -- Item Details view	Custom
[Item Custom Field 2]	The entry in the Custom Field #2 field of the Item Information window -- Item Details view	Custom
[Item Custom Field 3]	The entry in the Custom Field #3 field of the Item Information window -- Item Details view	Custom
[Item Custom List 1]	The entry in the Custom List #1 field of the Item Information window	Custom
[Item Custom List 2]	The entry in the Custom List #2 field of the Item Information window	Custom
[Item Custom List 3]	The entry in the Custom List #3 field of the Item Information window	Custom
[Job Description]	The description of the job whose job number is entered for a line item	Custom
[Job Name]	The name of the job whose job number is entered for a line item	Custom
[Job Number]	The job number entered for a line item	Custom
[Local to Foreign Exchange Rate]	The exchange rate for converting local currency to foreign currency	Custom
[Mailing Address]	The address entered in the Address 1: Bill To selection of the Location field in the Card Information window -- Profile view	Basic (Bill To)
[Memo]	The memo entered in the Journal Memo field of the transaction	Custom
[My Item #]	The number of the item entered on the sale. This is the number for the item entered in the Item Information window.	Basic (ITEM NO.)
[Name on Card]	The name on the card entered in the Applied Payment Details window when entering a credit or debit card payment for the sale. This field won't print if more than one payment has been applied to the sale.	Custom
[Notes from Card]	Notes entered in the Card Information window -- Card Details view	Custom
[Original Amount in English]	The amount of the sale including tax and freight charges (but not including any payments that may have been applied). Amounts up to and including 99,999.99 will be printed in words; larger amounts will print in numeric form.	Custom
[Page #]	The pages of the sale are counted; this field displays the number of the page.	Basic (PG.)
[Payment Method]	The payment method selected when entering a payment for the sale. This field won't print if more than one payment has been applied to the sale.	Custom
[Payment Notes]	The note entered in the Notes field of the Applied Payment Details window when entering a payment for the sale. This field won't print if more than one payment has been applied to the sale.	Custom
[Phone #1]	The #1 phone number entered on the Card Information window -- Profile view for the Address 1 Location	Custom
[Phone #2]	The #2 phone number entered on the Card Information window -- Profile view for the Address 1 Location	Custom
[Phone #3]	The #3 phone number entered on the Card Information window -- Profile view for the Address 1 Location	Custom
[Ppd]	An X is printed if the terms for the sale are Prepaid.	Basic (PPD)
[Price + tax]	The price plus the tax on the price	Custom
[Price]	The amount entered in the Price column of the sale	Basic (PRICE)
[Qty.]	The amount entered in the Ship or Backordered field on the sale	Basic (QTY.)
[Referral Source]	The referral source entered on the transaction	Custom
[Sale Status]	The status of the sale at the time it is printed -- Invoice, Order or Quote	Basic
[Salesperson]	The name of the salesperson entered in the Salesperson field of the sale	Basic (SALESPERSON)
[Salutation]	The name or title entered in the Salutation field on the Card Information window -- Profile view for the Address 1 Location	Custom
[Ship Date]	The date entered in the Promised Date field on the transaction	Basic (SHIP DATE)
[Ship Via]	The ship method entered on the transaction	Basic (SHIP VIA)
[Shipping Address]	The shipping address entered on the transaction	Basic (Ship To)
[State Tax ID#]	The state tax ID entered in the Company Information window	Custom
[Subtotal + tax]	Includes the subtotal amount plus the tax on the subtotal	Custom
[Subtotal]	The total of the line item amounts on the sale (no tax included)	Basic (SALE AMOUNT)
[Tax Code - Freight]	An X is printed if the freight entered on the sale is taxed.	Basic
[Tax ID Number]	The tax ID number entered in the Card Information window -- Selling Details view	Custom
[Tax]	The amount of tax charged for line items and freight on the sale	Basic (SALES TAX)
[Taxed]	An X is printed if the Tx column is marked on the transaction for the line item	Basic (TX.)
[Terms]	The terms that appear on the top of the transaction, next to the Terms zoom arrow	Basic (TERMS)
[Total]	The total of the line items plus tax and freight charges. Doesn't reflect any payments that may have been applied.	Basic (TOTAL)
[Transaction ID]	The Transaction ID entered on the transaction using the Applied Payment Detail window	Custom
[Unit]	The entry in the Selling Unit of Measure field in the Selling Details view of the Item Information window for the line item	Basic (UNIT)
[WWW]	The World Wide Web address entered on the Card Information window -- Profile view for the Address 1 Location	Custom