Purchase Order - Service fields

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Reports and forms > Customizing forms > Lists of fields that can be added to forms >>

The following fields are available in the Customize Service Purchases window. Basic fields appear in the basic form layout. Custom fields can be added by using the Select from List [multiple selection] window for fields on this form.

Data field name	Data that will print in this field	Basic/Custom field (Basic field text label)
[*Inv/PO #*]	The number of the transaction with an asterisk before and after it	Custom
[Addr2 - Contact]	The name of the contact entered on the Card Information window -- Profile view for the Address 2 Location	Custom
[Addr2 - Country]	The country entered on the Card Information window -- Profile view for the Address 2 Location	Custom
[Addr2 - E-mail]	The email address entered on the Card Information window -- Profile view for the Address 2 Location	Custom
[Addr2 - Fax]	The fax number entered on the Card Information window -- Profile view for the Address 2 Location	Custom
[Addr2 - Phone1]	The #1 phone number entered on the Card Information window -- Profile view for the Address 2 Location	Custom
[Addr2 - Phone2]	The #2 phone number entered on the Card Information window -- Profile view for the Address 2 Location	Custom
[Addr2 - Phone3]	The #3 phone number entered on the Card Information window -- Profile view for the Address 2 Location	Custom
[Addr2 - Salutation]	The name or title entered in the Salutation field on the Card Information window -- Profile view for the Address 2 Location	Custom
[Addr2 - WWW]	The World Wide Web address entered on the Card Information window -- Profile view for the Address 2 Location	Custom
[Addr3 - Contact]	The name of the contact entered on the Card Information window -- Profile view for the Address 3 Location	Custom
[Addr3 -- Country]	The country entered on the Card Information window -- Profile view for the Address 3 Location	Custom
[Addr3 - E-mail]	The email address entered on the Card Information window -- Profile view for the Address 3 Location	Custom
[Addr3 - Fax]	The fax number entered on the Card Information window -- Profile view for the Address 3 Location	Custom
[Addr3 - Phone1]	The #1 phone number entered on the Card Information window -- Profile view for the Address 3 Location	Custom
[Addr3 - Phone2]	The #2 phone number entered on the Card Information window -- Profile view for the Address 3 Location	Custom
[Addr3 - Phone3]	The #3 phone number entered on the Card Information window -- Profile view for the Address 3 Location	Custom
[Addr3 - Salutation]	The name or title entered in the Salutation field on the Card Information window -- Profile view for the Address 3 Location	Custom
[Addr3 - WWW]	The World Wide Web address entered on the Card Information window -- Profile view for the Address 3 Location	Custom
[Addr4 - Contact]	The name of the contact entered on the Card Information window -- Profile view for the Address 4 Location	Custom
[Addr4 - Country]	The country entered on the Card Information window -- Profile view for the Address 4 Location	Custom
[Addr4 - E-mail]	The email address entered on the Card Information window -- Profile view for the Address 4 Location	Custom
[Addr4 - Fax]	The fax number entered on the Card Information window -- Profile view for the Address 4 Location	Custom
[Addr4 - Phone1]	The #1 phone number entered on the Card Information window -- Profile view for the Address 4 Location	Custom
[Addr4 - Phone2]	The #2 phone number entered on the Card Information window -- Profile view for the Address 4 Location	Custom
[Addr4 - Phone3]	The #3 phone number entered on the Card Information window -- Profile view for the Address 4 Location	Custom
[Addr4 - Salutation]	The name or title entered in the Salutation field on the Card Information window -- Profile view for the Address 4 Location	Custom
[Addr4 - WWW]	The World Wide Web address entered on the Card Information window -- Profile view for the Address 4 Location	Custom
[Addr5 - Contact]	The name of the contact entered on the Card Information window -- Profile view for the Address 5 Location	Custom
[Addr5 -- Country]	The country entered on the Card Information window -- Profile view for the Address 5 Location	Custom
[Addr5 - E-mail]	The email address entered on the Card Information window -- Profile view for the Address 5 Location	Custom
[Addr5 - Fax]	The fax number entered on the Card Information window -- Profile view for the Address 5 Location	Custom
[Addr5 - Phone1]	The #1 phone number entered on the Card Information window -- Profile view for the Address 5 Location	Custom
[Addr5 - Phone2]	The #2 phone number entered on the Card Information window -- Profile view for the Address 5 Location	Custom
[Addr5 - Phone3]	The #3 phone number entered on the Card Information window -- Profile view for the Address 5 Location	Custom
[Addr5 - Salutation]	The name or title entered in the Salutation field on the Card Information window -- Profile view for the Address 5 Location	Custom
[Addr5 - WWW]	The World Wide Web address entered on the Card Information window -- Profile view for the Address 5 Location	Custom
[Address 2]	The address entered on the Card Information window -- Profile view for the Address 2 Location	Custom
[Address 3]	The address entered on the Card Information window -- Profile view for the Address 3 Location	Custom
[Address 4]	The address entered on the Card Information window -- Profile view for the Address 4 Location	Custom
[Address 5]	The address entered on the Card Information window -- Profile view for the Address 5 Location	Custom
[Amount + tax]	The amount of the line item plus the amount of the tax for the line item	Custom
[Amount]	The amount of each line item entered on the transaction	Basic (Amount)
[Applied]	The total of the payments that have been applied to purchase	Basic (Amount)
[Balance]	Amount of purchase including tax and freight charges minus any payments that may have been applied. This is the amount that appears in the Balance Due field of the purchase.	Basic (Balance Due)
[Card Custom Field 1]	The entry in the Custom Field #1 field of the Card Information window -- Card Details view	Custom
[Card Custom Field 2]	The entry in the Custom Field #2 field of the Card Information window -- Card Details view	Custom
[Card Custom Field 3]	The entry in the Custom Field #3 field of the Card Information window -- Card Details view	Custom
[Card Custom List 1]	The entry in the Custom List #1 field of the Card Information window	Custom
[Card Custom List 2]	The entry in the Custom List #2 field of the Card Information window	Custom
[Card Custom List 3]	The entry in the Custom List #3 field of the Card Information window	Custom
[Card ID]	The Card ID from the Card Information window	Custom
[Category]	The financial tracking category assigned to this purchase	Custom
[Category]	The financial tracking category assigned to this purchase	Custom
[Comment]	The comment entered on the transaction	Basic
[Company Address]	The company address entered in the Company Information window	Basic
[Company E-mail]	The email address entered in the Company Information window	Custom
[Company Fax]	The fax number entered in the Company Information window	Custom
[Company Name]	The company name entered in the Company Information window	Basic
[Company Phone]	The phone number entered in the Company Information window	Custom
[Contact Name]	The name of the contact entered on the Card Information window -- Profile view for the Address 1 Location	Custom
[Country]	The entry in the Country field for Address 1 from the Card Information window	Custom
[Date]	The date entered on the transaction	Basic (Date)
[Description]	The description of each line item entered on the transaction	Basic (Description)
[Due Date]	The date the payment is due, based on the terms of the purchase	Custom
[E-mail]	The email address entered on the Card Information window -- Profile view for the Address 1 Location	Custom
[Fax #]	The fax number entered on the Card Information window -- Profile view for the Address 1 Location	Custom
[Federal Tax ID #]	The federal tax ID entered in the Company Information window	Custom
[Foreign to Local Exchange Rate]	The exchange rate for converting foreign currency to local currency	Custom
[Freight + tax]	Includes the freight amount plus the tax on the freight	Custom
[Freight]	The freight amount entered on the transaction	Basic (Freight)
[Job Description]	The description of the job whose job number is entered for a line item	Custom
[Job Name]	The name of the job whose job number is entered for a line item	Custom
[Job Number]	The job number entered for a line item	Custom
[Local to Foreign Exchange Rate]	The exchange rate for converting local currency to foreign currency	Custom
[Mailing Address]	The address entered in the Address 1: Bill To selection of the Location field in the Card Information window -- Profile view	Basic
[Memo]	The memo entered in the Journal Memo field of the transaction	Custom
[Notes from Card]	Notes entered in the Card Information window -- Card Details view	Custom
[Original Amount in English]	The amount of the purchase including tax and freight charges (but not including any payments that may have been applied). Amounts up to and including 99,999.99 are printed in words; larger amounts are printed in numeric form.	Custom
[Page #]	The pages of the purchase are counted; this field displays the number of the page	Basic (Page)
[Phone #1]	The #1 phone number entered on the Card Information window -- Profile view for the Address 1 Location	Custom
[Phone #2]	The #2 phone number entered on the Card Information window -- Profile view for the Address 1 Location	Custom
[Phone #3]	The #3 phone number entered on the Card Information window -- Profile view for the Address 1 Location	Custom
[PO #]	The purchase number entered on the transaction	Basic (Purchase #)
[Purchase Status]	The status of the purchase at the time it is printed -- Bill, Order or Quote	Basic
[Salutation]	The name or title entered in the Salutation field on the Card Information window -- Profile view for the Address 1 Location	Custom
[Ship Date]	The date entered in the Promised Date field on the transaction	Basic (Shipping Date)
[Ship Via]	The ship method entered on the transaction	Basic (Ship Via)
[Shipping Address]	The shipping address entered on the transaction	Basic (Ship To)
[State Tax ID #]	The state tax ID entered in the Company Information window	Custom
[Subtotal + tax]	Includes the subtotal amount plus the tax on the subtotal	Custom
[Subtotal]	The total of the line item amounts on the purchase (no tax included)	Custom
[Tax Code - Freight]	An X is printed if the freight entered on the transaction is taxed.	Basic
[Tax ID Number]	The tax ID number entered in the Card Information window -- Buying Details view	Custom
[Tax]	The amount of tax charged for line items and freight on the purchase	Basic (Sales Tax)
[Taxed]	An X is printed if the Tx column is marked on the transaction for the line item	Basic (Tx)
[Terms]	The terms that appear on the top of the transaction, next to the Terms zoom arrow	Basic (Terms)
[Total]	The total of the line items plus tax and freight charges. Doesn't reflect any payments that may have been applied.	Basic (Total Amount)
[Vend Inv #]	The entry in the Vendor Inv # field on the transaction	Basic (Your Invoice #)
[WWW]	The World Wide Web address entered on the Card Information window -- Profile view for the Address 1 Location	Custom