Reports and forms > Customizing forms > Lists of fields that can be added to forms >>
Warning: W-2 and W-3 form layouts must match government guidelines!
The following fields are available in the Customize Form W-3 window. Basic fields appear in the basic form layout. Custom fields can be added by using the Select from List [multiple selection] window for fields on this form.
Data field name |
Data that will print in this field |
Basic/Custom field (Basic field text label) |
[Dependent care benefits] |
Aggregate amount of any pre-tax deductions for dependent care expenses, for all employees designated for this W-3 in the Review W-3 Before Printing window by this employee |
Basic |
[Kind of Payer] |
An X automatically appears in this box to indicate that you use Form 941 to submit payroll taxes. |
Basic |
[Advance EIC payments] |
The aggregate amount of advance EIC payments made to all employees designated for this W-3 in the Review W-3 Before Printing window |
Basic |
[Allocated tips] |
The aggregate amount of allocated tips entered for all employees designated for this W-3 in the Review W-3 Before Printing window |
Basic |
[Company Address] |
The company address entered in the Company Information window |
Basic |
[Company Name] |
The company name entered in the Company Information window |
Basic |
[Contact person] |
The contact person (if any) designated on the Set Up W-2 and W-3 window |
Basic |
[Control #] |
The optional Control No. entered on the Set Up W-2s and W-3 window. NOTE: Due to IRS restrictions, this number cannot exceed 19 characters. |
Basic |
[Deferred compensation] |
Total amount of deferred compensation (W-2 codes D - H and S) paid to employees, as determined by designations on individual W-2s |
Basic |
[E-mail Address] |
The email address (if any) entered on the Set Up W-2 and W-3 window |
Basic |
[Employer's state ID number] |
The State Payroll Tax ID Number entered in the General Payroll Information window |
Basic |
[Establishment number] |
The code number (if any) for the business establishment reported on this W-3; derived from entry on the Set Up W-2 and W-3 window. NOTE: You may file a separate W-3 for each establishment in your business, even if they all have the same EIN.) |
Basic |
[Fax area code] |
The fax number area code (if any) entered on the Set Up W-2 and W-3 window |
Basic |
[Fax number] |
The fax number (if any) entered on the Set Up W-2 and W-3 window |
Basic |
[Federal income tax withheld] |
The total amount of federal income tax withheld from wages, as reported on W-2s for all employees designated for this W-3 |
Basic |
[Federal Tax ID #] |
The Federal Tax ID entered in the Company Information window. NOTE: Changing the Employer ID # entry on the Set Up W-2s and W-3 window will change the Federal Tax ID in the Company Information window. |
Basic |
[Income tax withheld by payer of third-party sick pay] |
Total amount of tax withheld by the payer of third-party sick pay, as determined by designations on individual W-2s |
Basic |
[Local income tax] |
The aggregate local income tax withheld for all employees on this W-3 |
Basic |
[Local wages, tips, etc.] |
The aggregate wages, tips and other compensation from which local income taxes were withheld for employees on this W-3 |
Basic |
[Medicare tax withheld] |
The total amount of Medicare tax withheld from all employees designated for this W-3 in the Review W-3 Before Printing window |
Basic |
[Medicare wages and tips] |
The total amount of wages from which Medicare tax was withheld during this payroll year |
Basic |
[Nonqualified plans] |
Aggregate amount paid to all employees on this W-3 from nonqualified deferred compensation plans |
Basic |
[Other EIN Used This Year] |
If your company used a different Employee Identification Number (including the EIN of a previous business owner) during this payroll year, it will appear here (as entered on the Set Up W-2 and W-3 window). |
Basic |
[Social Security tax withheld] |
The total amount of Social Security tax withheld from all employee compensation designated for this W-3 in the Review W-3 Before Printing window |
Basic |
[Social security tips] |
The total amount of tip income from which Social security tax was withheld for all employees on this W-3 |
Basic |
[Social Security wages] |
The total amount of wages from which Social Security tax was withheld for all employees designated for this W-3 in the Review W-3 Before Printing window |
Basic |
[State income tax] |
The total amount of state income tax withheld from wages, as reported on W-2s for all employees designated for this W-3 |
Basic |
[State wages, tips, etc.] |
The aggregate wages, tips and other compensation from which state income taxes were withheld for employees on this W-3 |
Basic |
[State] |
The two-letter state abbreviation entered in the General Payroll Information window |
Basic |
[Telephone area code] |
The telephone area code (if any) entered on the Set Up W-2 and W-3 window |
Basic |
[Telephone number] |
The telephone number (if any) entered on the Set Up W-2 and W-3 window |
Basic |
[Third-Party Sick Pay Recap] |
If you are filing Forms W-2 and W-3 to recap employees' third-party sick pay information, this box must state "Third-Party Sick Pay Recap." (Double-click on this field and check Field is Basic to insert this wording in the field automatically. You may adjust the font if necessary.) |
Custom |
[Total Number of Forms W-2] |
The number of W-2 forms summarized on this Form W-3, as determined by selections on the Review W-3 Before Printing window |
Basic |
[Wages, tips, other compensation] |
The total amount of wages, tips and other compensation in this payroll year for all employees designated for this W-3 in the Review W-3 Before Printing window |
Basic |