Applying vendor debits and receiving refunds from vendors

MYOB AccountEdge allows you to apply the vendor debit to one or more of your open bills and orders with the vendor or indicate that you've received a refund from the vendor for the amount of the vendor debit.

Also, if you receive a refund from a vendor, a payment receipt can be printed for each refund entered into MYOB AccountEdge.

If you've set your preferences to "Warn if Vendor Owes Me Money Before Making a Vendor Payment," an alert message will appear when you enter a card for a vendor with outstanding debit memos in the Vendor field of the Pay Bills window: "You have $XX in outstanding debit memos on file with this vendor."

When you see this message, you have three choices:

• If you don't want to settle the debit memos now, click Cancel to display the Pay Bills window.

• If you want to apply all debit memos to your bills, beginning with the oldest ones, click the Apply Debits button. The debit memos will be applied, and any unpaid bills will appear in a list in the middle of the Pay Bills window, ready to be paid.

• If you want to choose the bills that will be paid with the debit memos, click the Open Register button. The Purchases Register window will open; choose the debit memo you wish to apply and click the Apply to Purchase button. This opens the Settle Returns and Debits window, where you can apply the debit memo to any bill you like.

Note:  Categories assigned to debits must match those for the applied bills or orders

Step by step

• To apply a vendor debit (Purchases Register)
• To apply a vendor debit (Pay Bills window)
• To receive a refund (Purchases Register)
• To receive a refund (Pay Bills window)

Related topic

• Printing payment receipts