Pay From Account
The number and name of the account from which this payment will be made, is displayed.
The account is the linked account entered in the Payroll Linked Accounts window for the selected Payment Method.
Payment Method
The payment method entered for the employee in the Payment Details view - Employee is selected. You can change it, for this transaction only, if you wish.
Balance
This field displays the current balance of the account in the left corner of the window. If you wish to display the Find Transactions window to view more detailed information about the account, click the zoom arrow.
Employee
The name of the employee who will receive this payment is displayed.
You can click the zoom arrow to display the Card Information window and view detailed information about the employee.
Payee
Select the address of the employee that will appear on this check from the list of five possible addresses. The addresses for this employee were entered in the Address, City, State, Zip Code and Country fields of the Card Information window.
This field appears only if you selected Cash or Check as the Payment Method.
Banking Details button
Click this button to open the Banking Details window where you can review or change information about your employee's bank accounts to which funds will be transferred electronically.
This field appears only if you selected Electronic as the Payment Method.
Memo
This description will appear on various AccountEdge reports, as well as the Cash Disbursements Journal.
If you change the default memo, you should keep the word "Paycheck" in the memo to remind you of the nature of the transaction.
Check #
When Auto # appears in a field it indicates that MYOB AccountEdge will assign a number at a later time. In this window, after you've selected the paycheques that you want to record and then clicked the Record button to record the paycheques, the cheque numbers will be assigned to the transactions. (You can enter a number, if you wish.)
The number assigned will be the employee payment number which is one number higher than the last payment written from the linked checking account.
Payment Date
This field displays the date you entered in the Payment Date field of step 2 of Process Payroll.
Pay Period Start and Pay Period Ending
These fields display the dates you entered in the Pay Period Start and Pay Period Ending fields of step 1 of Process Payroll.
Net Pay
This field displays the net amount that appears on the employee's payment. The amount is calculated by adding the various wages, deductions and taxes that appear in the list in the bottom half of the window.
Payroll Category column
This column displays the names of all the wages, deductions, taxes and employer expenses that are assigned to this employee.
Hours column
Enter the number of hours for hourly pay categories that this employee worked during the pay period, or accept the default number of hours.
Hours appear automatically for the Base Hourly pay category only if the pay basis selected for this employee in the Card Information window - Payroll Details view - Wages is Hourly. The default number was calculated by taking your entry in the Number of Hours in a Full-Time Work Week field of the General Payroll Information window and multiplying it by the number of weeks in the time period you selected in the Pay Frequency list in the Payroll Details view - Wages. For example, if your full-time work week is 40 hours and your pay period is Biweekly, 80 should appear in this column.
Note: Entries in the Recurring Pay window override entries in other Payroll Details windows
If you'd like to use a calculator, select the plus sign ("+"), the asterisk ("*"), the equal sign ("=") or the space bar on your keyboard to launch the Calculator window.
Account columns
These two columns display the account number and name assigned to the wages, deductions, taxes and employer expenses that appear on the left side of the scrolling list. These accounts were assigned to their categories in the Payroll Details view of the Card Information window -- Wages, Deduction Information, Tax Table Information and Employer Expense Information windows.
Amount column
This column displays default amounts calculated by AccountEdge for the wages, deductions, taxes and employer expenses for this employee payment. These amounts are calculated based on your selections and entries in the Payroll Details view of the Card Information window -- Wages, Wages Information, Deduction Information, Tax Table Information and Employer Expense Information windows.
Note: Entries in the Recurring Pay window override entries in other Payroll Details windows
You can change the amounts, if you wish. If you change an amount, other amounts may change, as well, if the other amounts are dependent upon the amount you changed.
If you'd like to use a calculator, select the plus sign ("+"), the asterisk ("*"), the equal sign ("=") or the space bar on your keyboard to launch the Calculator window.
Job column
If the employee worked on one job that you're tracking in AccountEdge, enter the number of the job here. If the employee worked on more than one job, click the search icon to display a search list of jobs to choose from. (Allocate Jobs window)
Warning: If you enter or change the jobs in the Pay Employee window or the Allocate Jobs window, and then click OK, those entries will override any previous entries in the Job column for that category.
The text "Selected" will appear in the Job column when more than one job has been assigned to the payroll category.
Jobs can be entered automatically using activity slips. [To automatically distribute employee pay to one or more jobs (Enter Activity Slip window)]
One job can be automatically entered if you've entered the job in the Card Information window - Payroll Details view - Recurring Pay. (To distribute employee pay to the same job on every pay)
Wages and employer expenses are typical payroll categories that often are assigned to jobs.
Already Printed
Mark this option if you're processing a transaction, such as a paper paycheck, that has already been written.
If you mark the Already Printed checkbox and record the transaction, all future payments for the employee will have the Already Printed checkbox marked automatically.
In the same way, if you don't mark the Already Printed checkbox and record the payment, all future payments for the employee will have the Already Printed checkbox unmarked.
Category
Select from the list the category to which you wish to assign this transaction. (The categories in this list were created in the Edit Category window).
This field appears only if you marked the Turn Category Tracking On field in the System view of the Preferences window.
If you selected the Required option when you chose that preference, you must select a category here before you can record this transaction.
Print button
Click this button to print the paycheck.
If you open this window using Process Payroll: When you click the zoom arrow next to an employee name in step 2 of Process Payroll to open this window, the Print button is inactive in the window. Checks can be printed by clicking the Print Checks button found in step 3 of Process Payroll.
Journal button
Click this button to open the Disbursements view of the Transaction Journal window
OK button
Click this button to accept the entries in the window and to close the window.
Cancel button
Click this button to clear any entries you've made and close the window.