Index

A

account levels

to track financial information

Account Opening Balances window

account types

AccountantLink

exporting data to accountants

importing journals from accountants

accountants

receiving adjustments from

sending data to

Accounting 101 guide

accounting methods

accrual

cash

accounting periods

closing

locking 1, 2

number of

accounts

adding 1, 2

adjusting to reflect work in progress

assigning VAT codes to

budgets for

changing

classifications

for statement of cash flows

combining

creating 1, 2

deleting

detail

exporting

to accountants

to other software

finding

grouping

header

importing

indenting

list of

multiple currencies, tracking

new 1, 2

numbers

opening balances

bank accounts

reconciling

for the first time

transferring

funds to foreign account

money between

types of

Accounts List window

accounts payable. See creditors

accounts receivable. See debtors

accrual accounting

accrual accounts

setting up for items received

activities

billing rates

setting

changing

creating time billing 1, 2

definition of

deleting

exporting

importing

inactivating

setting billing rates for

Activities List window

Activity Information window

activity slips

adjusting book value of work in progress

assigning payroll category to

changing

creating

multiple

single

creating a slip to pay an employee

deleting

exporting

finding

importing

including in employee’s pay 1, 2

multiple

reviewing

single

using timer to create 1, 2

adjustments

automatically adjusting base pay details for leave

entering in 13th period 1, 2

importing from accountants

making at year-end

administrator account

passwords

See also user accounts

Ageing Date window

alerts 1, 2

analyse creditors

Analyse Debtors window

Analyse Payroll window

Analyse Sales window

Analysis menu (command centres)

applescripts

arrows. See search icons, zoom arrows

assets accounts

assets, recording depreciation

audit trail

auditing company file information

Auto-Build Information window

Auto-Build Items window

auto-building items in stock

Automatically Adjust Base Hourly or Base Salary Details

average cost

B

backing up

company file

to .Mac account

Backorder List window

backorders

items purchased on

items sold on

backup file, restoring

from .Mac account

bad debts, writing off

bank accounts

adding

opening balances

reconciling

at month-end 1, 2

at year-end

for the first time

out-of-balance amounts, correcting

bank deposits

preparing

Bank Register window

finding a transaction using

Get Statement button

recording transactions in

Split button

bank service charges, recording

bank statements

adding transactions from

importing

formats supported

reconciling 1, 2

for the first time

out-of-balance amounts, correcting

Banking command centre

billing for time. See time billing

billing rates, setting for

activities

customers

employees

suppliers

bills

customising

recording

See also purchases

blank lines, inserting between line items 1, 2

Budget Shortcuts window

budgets

allocating for accounts

allocating for jobs

choosing accounts for

half-yearly

monthly

quarterly

reports for

yearly

business calendar

business contacts, maintaining list of 1, 2

C

calculator

currency calculator

calendar

capital accounts

Card ID field

Card Information window

cards

active

adding

customer

supplier

assigning VAT codes to

changing

creating for

customers

employees

items

suppliers

custom lists and fields

deleting

exporting

finding

using advanced search filters

using search fields

identification code

importing

inactive

organising in groups

synchronising cards and Mac Address Book

carriage

charging customer for

paying suppliers for

cash accounting

cash wages, creating a cheque transaction to record

categories

changing

creating

deleting

enabling allocation of

finding

setting up

tracking financial information, using

See also payroll categories

charging for time. See time billing

cheques

customising for printing

customising template

entering 1, 2

printing

recurring

voiding

columns, moving and resizing in reports

combining accounts

command centres 1, 2

Company Data Auditor 1, 2, 3, 4

company files

auditing

backing up 1, 2

to a .Mac account

checking for errors 1, 2, 3

optimising

purging unwanted data from

restoring from backups

unable to open

verifying 1, 2, 3, 4

company files folder. See network

components, using to auto-build items

contact management

See also cards

contra accounts

contra payments

conversion month

Copy From button

cost of a stock item

average

last

cost of sales

account for tracking 1, 2

counting stock

credit card statements

adding transactions from

matching transactions with

credit cards

paying

recording purchases

credit control

credit holds

credit limits

credit terms

finance charges

applying

calculating

deleting

Credit Limit & Hold window

Credit Limit Override Password window

credit limits

password, changing

prevent recording sales if customer exceeds

setting

warn if customer exceeds

credit notes

credit terms

changing

for a purchase

for a sale

changing when recording a purchase 1, 2

default for sales

setting for all purchases from a supplier

setting for all sales to a customer

creditors

accrual account

linking for items received without purchase

analysing

paying

reconciling accounts at

month-end

year-end

Currencies List window

currency

accounts

calculator

new

See also multiple currencies

currency calculator

Currency Information window

current financial year

custom fields

recording card details using

recording item details using 1, 2, 3, 4

custom forms

adding graphics and logos

custom cheques

data fields

elements of

page properties, setting

previewing

printing

removing elements 1, 2

resizing elements 1, 2, 3

saving

setting up page properties

size of

specifying form size

tool palette

custom lists

creating 1, 2

filtering inventory reports with 1, 2

filtering stock reports with

grouping items with 1, 2, 3

printing on purchases and invoices

custom price levels 1, 2, 3

assigning to a customer

customer credits

deleting

issuing

recording

settling

customer payments

discount for early payment

group with undeposited funds

See also receiving payments

customer statements

emailing

printing 1, 2

sending at month-end

customers

assigning a price level to

billing rates for

cards, creating 1, 2

credit holds 1, 2, 3

credit limits

credit terms

credits

deleting

issuing

recording

settling

discounts

for early payment

volume

invoices

entering

payments for 1, 2

payments from 1, 2

quoting

setting billing rates for

who are also suppliers

Customise P14/P60s window

D

data

exporting

to accountants

to other applications

importing

from accountants

from other applications

limiting access to. See user accounts

purging

data fields

adding to a form

changing font characteristics 1, 2

changing size of 1, 2, 3, 4

font characteristics

resizing 1, 2

dates, entry with calendar

debtors

payments

reconciling accounts at month-end

reconciling accounts at year-end

Deduction Information window

deductions

definition 1, 2

payroll categories

changing

creating

deleting

deleting transactions

deposits

recording

in the Bank Register window

saving as recurring

depreciation

accounts for

recording

detail

accounts

discounts

early payment discounts

giving

receiving

reversing customer payments with

volume discounts

giving

receiving

E

early payment discounts

EC Purchases

EC Sales

Edit Accounts window 1, 2

Edit Recurring Schedule window

e-filing

P14/P60 tax forms

P35 tax forms

emailing

invoices

purchase forms

reports

sales forms

statements

employees

activity slips

including in pay

analysing payroll

bank details

billing rates, setting

bonuses

cards

cash payments

cheque payments

commissions

electronic payments

changing bank details for current pay

entering bank details

holiday pay

recording

hours worked

entering

pay details

editing

pay history

entering 1, 2

paying 1, 2

payment method

payroll information

analysing

reviewing

setting up

payroll liabilities

clearing

paying

reviewing

printing paycheques and sending payments

recurring pay

entering

sales history for

setting billing rates for

sick pay

recording

terminating

time billing information

including in employee pays

Employer Expense Information window

employer expenses

definition

payroll categories

changing

creating

deleting

End of Year Tax Forms Assistant

end-of-month. See month-end

Entitlement Information window

entitlements

linked wages category

payroll categories

changing

creating

deleting

errors, checking for in company file 1, 2

Excel, viewing MYOB reports in

exchange accounts for tracking foreign transactions

exchange rates

expense accounts

Export Data window

export fields

exporting data

to accountants 1, 2

to Mac Address Book

See also synchronising cards and Mac Address Book

to other applications

F

faxing

purchase forms

reports

sales forms

finance charges

customer

calculating

charging

deleting

supplier

paying

using to track late payment

financial year

budgets for

closing

end-of-year tasks

starting a new year

Find Transactions menu (command centres)

Find Transactions window

finding

records

transactions 1, 2

finished item

fonts

changing on forms

changing on reports

default

foreign currency

adding a new currency

changing

deleting

See also multiple currencies

foreign purchases. See multiple currencies

foreign sales. See multiple currencies

forms

adding fields to

batch

customising

emailing

faxing

finding

printing

Forms Selection - Print Statements window 1, 2

G

general journal. See nominal journal

Getting Started guide

graphics

adding to forms

changing size of on forms 1, 2

See also pictures

graphs

H

half-yearly budgets

header

accounts

headers, using to group line items in transactions 1, 2

host computer

setting up

Mac

See also workstations

How to Upgrade guide

HTML format, saving reports in

I

iCal

publishing

invoices

purchases

recurring transactions

reminder logs

Identifiers, using to group cards

import fields

import file formats, for importing statements

import log file

importing data

from accountants

from other applications

importing statements

file formats supported

Get Statement button

matching transactions

online banking

inactivating records not used frequently

international transactions. See multiple currencies

Internet banking

importing statements

inventory

custom lists and reports 1, 2, 3, 4

inventory. See stock, items

invoices

customising

emailing

entering

faxing

inserting blank lines in

line items, entering

monthly ageing

overdue invoices, list of

printing

custom lists of

in a batch

recurring

subtotal, adding

time billing invoices, creating

using headers to group line items on

Item Information window

items

adding

adjusting quantities and values

asset account for tracking value of 1, 2, 3

assigning VAT codes to 1, 2

auto-building

average cost

base selling price

changing prices of

counting

creating

custom lists to group 1, 2, 3

default location

default supplier number

deleting

expense account for tracking cost 1, 2

exporting

finding

finished item, defined

I Buy this Item option

I Sell this Item option

I Stock this Item option

importing

including on time billing invoices

last cost

locations

moving between locations

negative on-hand quantities

number per selling unit

opening quantities and values

entering

price levels

changing

setting custom

purchase history, viewing 1, 2

receiving without a purchase

sales history, viewing 1, 2

setting up

standard cost

time billing invoices, including on

transferring

using custom fields for recording details of 1, 2, 3, 4

items received

setting up accrual account for

Items Register window

finding transactions using

J

jobs

assigning to

payroll categories

purchases

Receive Money transactions

sales

Spend Money transactions

budget amounts, entering

changing

creating 1, 2

deleting

detail jobs

exporting

finding

header jobs

importing

job-tracking tasks

opening balances, entering

setting up 1, 2, 3, 4

sub-jobs 1, 2

using jobs to track income and expenses

journal entries

creating recurring transactions for

exporting 1, 2

importing

from accountants

listing for

purchases

recapping transactions for 1, 2, 3, 4

recording

L

last cost of an item

layout

choosing for a

purchase

sale

See also customising forms

learning tools

leave payments

letters

mail merge

personalised

liabilities

accounts for tracking

line items on transactions

entering for purchases

entering for sales

inserting blank lines between 1, 2

showing subtotal of 1, 2

using headers to group 1, 2

lists

adding records to

deleting records from

inactivating records in

locations, stock

adding

changing

creating

default, changing

deleting

inactivating

moving items between

lock file problems

locking periods

logos

adding to forms

changing size on forms

See also pictures

M

Mac Address Book

See synchronising cards and Mac Address Book

Mail Merge button

mailing labels

customising

mailing labels, printing 1, 2

Match Transaction window 1, 2

minimum stock levels

money

See receiving money

See spending money

month-end

accuracy of records, checking

entering budgets

locking periods

reconciling bank accounts

recording depreciation

reviewing reports

running the Company Data Auditor 1, 2, 3

sending customer statements

monthly budgets

mouse shortcuts 1, 2

multiple currencies

’I Deal in Multiple Currencies’ preference

accounts for tracking foreign purchases

accounts for tracking foreign sales

adding a new foreign currency

currency calculator

depositing foreign currencies

exchange accounts

exchange rates

setting up

tracking realised currency gains/losses

transferring funds to foreign account

multiple locations

MYOB Help

MYOB Merchant Account Service (MMAS)

receiving payments

N

navigation shortcuts

New Time Billing window

new year

starting a new financial year

starting a new payroll year

nominal journal entries

creating recurring transactions for

exporting

importing

See also journal entries

O

OfficeLink

collection letters, creating

creating personalised letters

online banking, importing statements

opening balances

items

jobs

optimising company files

orders

converting one

to a purchase invoice

to a sales invoice

converting several simultaneously

to purchase invoices

to sales invoices

purchase orders, entering

receiving

sales orders, entering

sending

overdue invoices

creating collection letters using OfficeLink

viewing list of

See also credit terms

overview

Troubleshooting alert and error messages

P

P14/P60 tax forms

amending

e-filing

preparing & submitting

P35 tax forms

amending

e-filing

preparing & submitting

packing slips

customising

passwords. See Administrator account; user accounts

Pay Employee window 1, 2

pay slips

customising

emailing

printing

pay suppliers

sending remittance advice

Pay Suppliers window

paycheques

printing 1, 2

See also payroll

PAYE Income Tax

paying

PAYG Withholding

tax tables

loading

paying employees 1, 2

payment method

default

customer

payment method default

employee

payments

exporting

importing

making 1, 2

receiving 1, 2, 3, 4

recurring

payroll

activity slips

creating

including in employee pays

analysing

automatically adjusting base pay details for leave

categories 1, 2

entitlement balances

pay slips

emailing

printing

printing paycheques

setting up 1, 2

using the Payroll Easy Setup Assistant

taxes

loading tax tables

timesheets

changing details during pay run

entering employee hours

excluding from a pay run

payroll categories

finding

payroll categories

base hourly

adjusting

automatically adjusting for leave payments

base salary

adjusting

automatically adjusting for leave payments

calculated value

changing 1, 2

creating 1, 2

deleting

entitlement

creating

linked wages category

reviewing 1, 2

Payroll Category List window

Payroll Details tab

payroll liabilities

clearing

paying

reconciling at month-end

reconciling at year-end

reviewing

Payroll Liabilities window

payroll taxes

paying

payroll year

starting a new year

when to close

year-end tasks

PDF. See Portable Document Format (PDF) file

pending purchases. See purchases

pending sales. See sales

periods

closing

locking 1, 2

personalised letters

creating

printing

petty cash accounts

allocating expenses to

expenses, tracking

transferring money to

pictures

adding to

cards

forms

changing size of on forms

changing the size of on forms

removing

replacing

Portable Document Format (PDF) file

saving purchases as

saving sales as

preferences

Allow the sale of items with insufficient on hand quantities

Apply Customer Payments Automatically to Oldest Invoice First

I Deal in Multiple Currencies

I Use Timesheets for ... and My Week Starts on ...

If Credit Limit is Exceeded on Sale

time billing 1, 2

Transactions CAN’T be Changed; They Must be Reversed 1, 2

Use Audit Trail Tracking

Prepare Bank Deposit window

Prepare Budgets window

price levels

assigning to customer

creating custom 1, 2, 3, 4

setting

prices

average cost of an item

last cost of an item

quantity breaks

standard cost of an item

printing

checks

cheques

customer statements

forms

invoices 1, 2

in a batch

purchases

in a batch

receipts

statement reports

year-end reports

problems

Process Payments window

processing termination payments

public folder. See network

purchase forms

emailing

faxing

Purchase Ledger Linked Accounts window

purchase orders

creating from a sale

entering

purchases

applying a supplier debit to an unpaid purchase

assigning a VAT code to a purchase

assigning job to

changing credit terms when recording 1, 2, 3

changing status of

choosing type of

credit terms, entering 1, 2, 3

debits, creating

deleting 1, 2, 3

emailing purchase forms

in a batch

individually

entering

entering additional information

exporting

faxing

finding a transaction

from overseas suppliers. See multiple currencies

headers, adding

history, viewing

importing

inserting blank lines in

line items on, entering

making payment

using the Bank Register window

orders

paying

several at once

printing

custom lists of

in a batch

order forms

publishing to iCal

purchase activity, viewing

quotes

receiving items without a bill

recording

in the Bank Register window

recurring

remittance advice

reports

reversing

reviewing purchase information

saving as a PDF file

sending

subtotals, adding

unpaid purchases, viewing 1, 2

using headers to group line items

Purchases Register window

Purchases window 1, 2

purging information

Q

quantity breaks, for stock

quarterly budgets

quotes

converting to orders or invoices

converting to orders or purchases

customer

supplier

R

rates, setting time billing

realised gains and losses, tracking

sales and purchases

transfers

recapping transactions 1, 2, 3, 4

receipts, printing

Receive Money window

Receive Payments window

receiving money

cash payments

cheque payments

credit card payments

customer payments

definition of

exporting transactions

grouping with undeposited funds 1, 2

importing transactions

invoice payments

recording receipts

See also receiving payments

receiving payments

customer payments

grouping with undeposited funds

cash transactions 1, 2

credit card

MMAS credit card

importing transactions

invoice payments

recording in the Bank Register window

See also receiving money

reconciled transactions, deleting

reconciling

accounts

bank accounts

for the first time

creditor accounts

debtor accounts

out-of-balance amounts, correcting

Record Journal Entry window

entering adjustments

records

active

adding

using Easy-Add

changing

deleting

inactivating or reactivating

inactive

removing

recurring pay

changing

recurring transactions 1, 2

automatically recording

changing

cheques

creating

creating from an existing entry

deleting

deposits

editing

publishing to iCal

purchases

recording

multiple

single

rescheduling

responding to reminders for

sales

scheduling payments

setting reminders for

setting up

refund cheque, receiving

refund payments

refunds. See customer credits; supplier debits

reimbursable expenses

tracking

reminder log

reminder logs

publishing to iCal

Reminders window

remittance advices

customising

reports

batches

changing

creating

deleting

printing

columns, moving and resizing

custom reports

customising

designing

emailing

faxing

filtering information appearing on

printing

purchase reports

reviewing at month-end

sales reports

saving as

comma-separated values (CSV) files

HTML files

PDF files

simple text files

tab-delimited values files

sending

using custom lists as filters 1, 2, 3

viewing in Microsoft Excel

Reports List

Reports menu (command centres)

restoring a backup

from .Mac account

returns. See customer credits; supplier debits

Review Sales Before Printing window 1, 2

rounding time, in time billing

S

sales

analysing sales activity

assigning a VAT code to a sale

batch printing

changing status of

choosing type of

creating a purchase order

deleting 1, 2, 3

emailing

in a batch

entering

exporting 1, 2

faxing

history, viewing for item, customer or employee

importing

income account for tracking sales

insufficient on-hand item quantities

invoice

layout

order

printing 1, 2, 3

in a batch

publishing to iCal

quote

recording in the Bank Register window

recurring

reports

reversing

reviewing information about

saving as a PDF file

to overseas customers. See multiple currencies

unpaid sales, viewing

Sales Register window

finding transactions using

viewing and editing sales in

Sales window 1, 2

search icons

Select & Edit Employee’s Pay window

select columns

Select Pay Period

Selected Pay Frequency & Time window

Set Item Prices window

Settle Returns & Credits window

Settle Returns & Debits window

shared public folder. See network

Spend Money window

spending money 1, 2

exporting transactions

importing transactions

sending remittance advice

Split button

standard cost

starting a new financial year

starting a new payroll year

statements

customising

emailing

importing

printing reports

reconciling

out-of-balance amounts, correcting

stock

adjusting

average cost of an item

changing prices of

counting

custom fields 1, 2

custom lists and reports 1, 2

custom price levels

setting up

insufficient quantities on-hand

locations

moving between locations

multiple locations

negative on-hand quantities

opening cost values

entering

opening quantity values

entering

prices, setting

quantity breaks

receiving items without a purchase

reconciling at year-end 1, 2

recording

transferring 1, 2

Stock Control command centre

Stock Count Sheet

printing

stock count sheets

printing

stock movements

recording

sub-jobs 1, 2, 3, 4, 5

subpasswords. See user accounts

subtotals

showing in

purchase transactions

sales transactions

supplier debits

creating

deleting

recording

refund cheques

settling

suppliers

billing rates, setting

cards

creating

cards, creating

credit terms, changing for a purchase

credit terms, changing when recording purchase 1, 2

debits

creating

deleting

recording

refund cheques

settling

discounts

receiving for early payment

volume

paying 1, 2

using the Bank Register window

recording orders received from

recording purchases from

recording quotes received from

setting billing rates for

who are also customers

synchronising cards and Mac Address Book

Conflict Resolver window

resetting the synchronisation

Sync Alert window

Synchronise Cards window

T

tabs, using to find records in lists

tax codes. See VAT codes

tax tables

loading

terminating an individual’s employment

text fields

adding to forms

changing font characteristics of

changing size of on forms 1, 2

description of

thirteen accounting periods

time billing

activities

creating

defining

deleting

finding

activity slips

creating

including in employee pays

multiple

single

adjusting accounts to reflect work in progress

changing

entering a start time before current system time

including items on invoices

invoices

creating

creating in the Sales window

including items on

preferences

resetting timer

rounding time

setting billing rates for activities

setting preferences

timer 1, 2

using special billing units

work in progress

timesheets

changing details during pay run

employee hours

entering

entering details

excluding from a pay run

report

setting up

time billing information

entering

unpaid hours

clearing

deleting

reporting

To Do List

making supplier payments from 1, 2

viewing purchases

To Do List menu (command centres)

tool palette 1, 2

Transaction Journal window

transactions

adding from bank or credit card statement

changing 1, 2

create recurring

create recurring from an existing entry

deleting 1, 2, 3, 4, 5

finding 1, 2, 3

identifying user who entered

importing

from bank or credit card statement

Pay Suppliers transactions

making changes to

matching during statement importing

recapping 1, 2, 3, 4

recurring 1, 2

reversing

types that can be imported

unchangeable 1, 2

Transactions CAN’T be Changed; They Must be Reversed preference 1, 2

Transfer Money window

transferring

money between accounts

stock 1, 2

troubleshooting 1, 2, 3, 4

troubleshooting problems

U

unchangeable transactions 1, 2

uncleared transactions, matching

undeposited funds

deleting transactions

grouping

cash transactions with

payments

grouping account transactions with

grouping payments

preparing bank deposit of

Undo Last Reconciliation window

Use Recurring button

user accounts

creating

managing

passwords

purpose of

restricting access to windows and functions

See also administrator account

user IDs. See user accounts

V

VAT

accounting method

accrual

cash

change amount assigned to

purchases

receive money transaction

sales

spend money transaction

EC Purchases

EC Sales

reports

VAT codes

adding

assigning to

accounts

cards

items 1, 2

purchases

sales

changing

creating

importing

setting up 1, 2

VAT-EC Purchases - Tax Code Information window

VAT-EC Sales - Tax Code Information window

verify company file 1, 2, 3

View Contact Log window

void cheque

volume discounts

giving

receiving

W

wages

definition

payroll categories

changing

creating

deleting

See also payroll

Wages Information window

warnings 1, 2

Widgets Ltd., sample company file

work in progress

adjusting accounts to reflect

tracking

workstations

accessing shared public folder from Mac

See also host computer, network

Y

year

starting a new financial year

starting a new payroll year

year-end

entering budgets

financial

adjustments, entering

optimising company file

providing information to your accountant

reconciling accounts

reconciling stock 1, 2

starting a new year

payroll

e-filing tax forms

P14/P60 forms, amending

P14/P60 forms, preparing & submitting

P35 forms, amending

P35 forms, preparing & submitting

printing reports

tasks

year-end tasks

adjustments in 13th period

yearly budgets

Z

zoom arrows