Entering transactions in the Bank Register window

You can enter the following transactions in the Bank Register window: checks, deposits, payments to vendors, payments from customers, sales, and purchases.

The main advantages of using the Bank Register window to enter transactions instead of using transaction windows such as Spend Money are speed and convenience. For example, you can record a customer payment, pay a bill, and then write a check without having to open multiple windows and switch between them. As transactions can be recorded with minimum detail, you save time when entering a batch of transactions.

Note that you cannot use the Bank Register to record electronic payments using Vendor Payments, or to record payments to vendors who you want to send payment notification to.

Importing online bank and credit card statements

You can also use the Bank Register window to import your bank and credit card statements. If a statement contains any transactions that you have not entered, you can add them quickly in the Bank Register window. For more information, see ‘Importing statements’.

To enter a transaction in the Bank Register window

Go to the Banking command center and click Bank Register. The Bank Register window appears.

In the Account field, select the bank or credit card account that will be used for this transaction.

In the lower part of the window, select the transaction type from the Type list.

Enter a transaction reference:

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If you select Pay Bill, Spend Money or Enter Purchase from the Type list, enter a check number (or other transaction reference) in the Check # field.

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If you select Receive Payment, Receive Money, or Enter Sale from the Type list, enter a transaction reference in the adjacent ID # field.

In the Date field, type the date of the transaction.

In the Card field, type or select the card for this transaction.

In the Amount field, type the total amount of the transaction, including tax.

If you want to allocate the amount to only one account, type or select the account that will be used for this transaction.

If you want to allocate the amount to more than one allocation account, click Split. The corresponding transaction window will appear, and you can then allocate the amount to multiple accounts of your choice.

Note that you can also click Split to:

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apply payments to a particular invoice or bill

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enter the payment method

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print the transaction.

note : When the Split button is not available

If the transaction type is Enter Sale or Enter Purchase, Split is not available. To open the transaction window, you will need to record the transaction, then click the zoom arrow (

) next to the transaction in the Bank Register window.

If you are entering a sale or a purchase, select the appropriate tax code in the Tax field.

[Optional] Assign the payment to a job by entering the job code in the Job field. Note that this is not applicable for Pay Bill and Receive Payment transactions types.

[Optional] If you want to record the purpose of the transaction, type a description in the Memo field.

[Optional] If you use categories and want to assign the transaction to a category, select a category from the Category list. Note that this is not applicable to Receive Payment and Pay Bill transaction types. For more information about categories, see ‘Tracking financial information’.

If you want to print the transaction, click Print.

tip : Save the transaction as a recurring transaction

If you want to store the transaction as a recurring transaction, click Save as Recurring. In the Edit Recurring Schedule window, enter the necessary information and click Save. Note that this option is available only for Spend Money and Receive Money transactions types. For more information about saving and using recurring transactions, see ‘Recurring transactions’.

Click Record.