Deleting a transaction

Transactions > Changing or deleting a transaction > Deleting a transaction

Deleting a transaction

When you delete a transaction, it is permanently removed from your records. Note the following when deleting a transaction.

Sales and purchases

You can only delete a sale or purchase that does not have a payment applied to it. If you have recorded a payment for a sale or purchase, you must first delete the payment and then delete the transaction. Any early payment discounts that have been given must also be deleted before the transaction can be deleted.

If you applied a vendor debit towards a purchase, you must delete the debit before you can delete the purchase. A credit note applied to a sale must also be deleted before the sale can be deleted.

Deposits applied to an order

You can delete a deposit that has been applied to a sales or purchase order after the order was changed to an invoice or a bill, however the transfer transaction will be automatically deleted. If the company file is marked as unchangeable or read-only the deposit can only be reversed.

Group Receipts in the undeposited funds account

If you want to delete an individual receipt that was recorded as part of a bank deposit of receipts grouped in the undeposited funds account, you must first delete the bank deposit. When you delete a bank deposit, all the cash receipts included in the bank deposit are returned to the Prepare Bank Deposit window. You can then delete the required receipt from this window.

Reconciled transactions

If you delete a reconciled transaction, your bank reconciliation will be out of balance. Reconciled transactions should be reversed.

Insufficient on-hand item quantities

You cannot delete a purchase if it will result in a negative on-hand inventory count.

Authorized transactions

Credit card payment transactions that have been authorized using the Merchant Account Service can only be reversed or voided. If an authorized transaction is voided, the transaction is automatically deleted as part of the voiding process.

To delete a transaction

1

Find and display the transaction in its original transaction window. See Finding a transactionfor instructions.

2

Go to the Edit menu and choose Delete [...]. For example, if you want to delete a sale, choose Delete Sale. The transaction will be removed permanently from your records.

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Changing a transaction

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Reversing a transaction

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