Field	Description and Character Limits
*Account Number	5 characters, numeric. May have an optional non‑numeric separator between the first digit and the last 4 digits, for example, 1‑1234.
Account Name	30 characters, alphanumeric.
Header	1 character. Any non‑blank character signifies a Header Account. A blank indicates a Detail Account.
Balance	15 characters (including numbers, currency signs, commas, negative signs). If there are no decimal places, .00 is appended. If there are more than 2 decimal places, the value is rounded to 2 decimal places. When exporting, the balance shown in the Current Balance field of each account is exported. When importing, the balance in the Opening Balance field of each account is entered.
Account Type	25 characters, alphanumeric
Last Cheque Number	7 characters, alphanumeric
Currency Code (AccountEdge Plus only)	3 characters, alphabetic. When importing, this value must match a pre-existing currency code in the Currency List. If it is a foreign currency account, it must have an exchange account specified.
Exchange Account (AccountEdge Plus only)	5 characters, numeric. May have an optional non‑numeric separator between the first digit and the last 4 digits, for example, 1‑1234. Must be a local currency account. Must be same account classification (Asset, Liability, etc.) as the foreign currency account.
Inactive Account	If blank or the letter “N” appears in the field, the account won’t be marked; it will have active status. If the field contains a Y or any non-blank character (other than N), the account will be marked; it will have inactive status.
B/Account Number	20 characters, alphanumeric
B/Account Name	20 characters, alphanumeric
Company Trading Name	16 characters, alphanumeric
Description	1000 characters, alphanumeric
Classification for Statement of Cash Flow	1 character, alphabetic, for all account types EXCEPT Bank, Income, Expense, Cost of Sales and Header accounts. Use one of these codes: O –Operating I – Investing F – Financing E – Exclude from Statement for Cash Flow
Subtotal header Accounts	1 character, alphabetic: Y – yes N – no

Field	Description and Character Limits
*Activity ID	30 characters, alphanumeric
Activity Name	30 characters, alphanumeric
Description	1000 characters, alphanumeric
Use Desc. On Sale	1 character. (Available only for chargeable activities.) A non‑blank character signifies that the description should be used on the invoice instead of the item name.
Non‑Hourly	1 character. A non‑blank character indicates a Non-Hourly activity. A blank field indicates an Hourly activity. (This will not update information on existing records.)
Non‑Chargeable	1 character. A non‑blank character indicates a Non‑Chargeable activity. A blank field indicates a Chargeable activity. (This will not update information on existing records.)
Use Rate	1 character, alphabetic. Available only for hourly, chargeable activities. Use the following letters to indicate which rate to use: E – Employee Billing Rate C – Customer Billing Rate A – Activity Rate
Activity Rate	11 digits, including 4 decimal places. This field is available only for chargeable, non‑hourly activities, and for hourly activities that have a specified Use Activity Rate.
Income Acct.	5 characters, numeric. Required for chargeable activities. When importing, this must match a pre-existing account in your company file. May have an optional non‑numeric separator between the first digit and the last 4 digits, for example, 1‑1234.
VAT When Sold	up to 53 characters, alphanumeric. Must match a pre-existing VAT code in the VAT Code List.
Unit of Measure	5 characters, alphanumeric. This may be entered for non‑hourly activities. For hourly activities, Hour is automatically entered.
Inactive Activity	If the field is blank or the letter N appears in the field, the activity won’t be marked and it will have active status. If the field contains a Y or any non-blank character (other than N), the activity will be marked and it will have inactive status.

Field	Description and Character Limits
^Emp. Co./Last Name	When importing, this must match a pre-existing employee card or supplier card in the AccountEdge Plus company file. • If a company name (no first name), 50 characters, alphanumeric. • If a last name, 30 characters, alphanumeric. (If the card is an individual, software matches the last name, followed by a comma and a space and the first name.)
Emp. First Name	20 characters, alphanumeric
Slip ID	8 characters, alphanumeric
Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric character as a separator between months, days and years.
*Activity ID	30 characters, alphanumeric. When importing, this must match a pre-existing Activity ID in your company file.
Cust. Co./Last Name	When importing, must match a pre-existing customer card in the AccountEdge Plus company file. • If a company name (no first name), 31 characters, alphanumeric. • If a last name, 15 characters, alphanumeric. (If the card is an individual, AccountEdge matches the last name, followed by a comma and a space and the first name.)
Cust. First Name	15 characters, alphanumeric
Units	11 characters, numeric, including 2 decimal places
Rate	11 characters, numeric, including 2 decimal places. Available only for chargeable activities.
Job	15 characters, alphanumeric. When importing, must match a pre-existing job in the AccountEdge Plus company file. Available only for chargeable activities.
Notes	1000 characters, alphanumeric
Adjustment Pounds	11 characters, numeric, including 2 decimal places. Available only for chargeable activities.
Adjustment Units	11 characters, numeric, including 2 decimal places. Available only for chargeable activities.
Already Billed PoundsPound	11 characters, numeric, including 2 decimal places. Available only for chargeable activities.
Already Billed Units	11 characters, numeric, including 2 decimal places. Available only for chargeable activities.
Start Time	7 characters, numeric in the form hh.mm. Available only for hourly activities.
Stop Time	7 characters, numeric in the form hh.mm. Available only for hourly activities.
^Emp.Card ID	15 characters, alphanumeric. Must be a unique ID. Note: When you select Card ID in the Identify Card by field, *None is equivalent to no entry in the field.
^Emp. Record ID	10 numeric characters. The Record ID is an internal number within the AccountEdge AccountEdge company file.
Billing Rate Source
Department ID	5 characters, alphanumberic
Department Allocation Percent	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.
Job Allocation Percent	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.

Field	Description and Character Limits
* Brand Name	1000 characters, alphanumeric
Update Brand Name	1000 characters, alphanumeric

Field	Description and Character Limits
*Account Number	5 characters, numeric. May have an optional non‑numeric separator between the first digit and the last 4 digits, for example, 1‑1234.
Account Name	30 characters, alphanumeric.
This FY [Financial Year] Budget - [1st Month in FY]	12 characters before decimal and 2 digits after decimal.
This FY [Financial Year] Budget - [2nd Month in FY]	12 characters before decimal and 2 digits after decimal.
This FY [Financial Year] Budget - [3rd Month in FY]	12 characters before decimal and 2 digits after decimal.
This FY [Financial Year] Budget - [4th Month in FY]	12 characters before decimal and 2 digits after decimal.
This FY [Financial Year] Budget - [5th Month in FY]	12 characters before decimal and 2 digits after decimal.
This FY [Financial Year] Budget - [6yh Month in FY]	12 characters before decimal and 2 digits after decimal.
This FY [Financial Year] Budget - [7th Month in FY]	12 characters before decimal and 2 digits after decimal.
This FY [Financial Year] Budget - [8th Month in FY]	12 characters before decimal and 2 digits after decimal.
This FY [Financial Year] Budget - [9th Month in FY]	12 characters before decimal and 2 digits after decimal.
This FY [Financial Year] Budget - [10th Month in FY]	12 characters before decimal and 2 digits after decimal.
This FY [Financial Year] Budget - [11th Month in FY]	12 characters before decimal and 2 digits after decimal.
This FY [Financial Year] Budget - [12th Month in FY]	12 characters before decimal and 2 digits after decimal.
Next FY [Financial Year] Budget - [1st Month in FY]	12 characters before decimal and 2 digits after decimal.
Next FY [Financial Year] Budget - [2nd Month in FY]	12 characters before decimal and 2 digits after decimal.
Next FY [Financial Year] Budget - [3rd Month in FY]	12 characters before decimal and 2 digits after decimal.
Next FY [Financial Year] Budget - [4th Month in FY]	12 characters before decimal and 2 digits after decimal.
Next FY [Financial Year] Budget - [5th Month in FY]	12 characters before decimal and 2 digits after decimal.
Next FY [Financial Year] Budget - [6th Month in FY]	12 characters before decimal and 2 digits after decimal.
Next FY [Financial Year] Budget - [7th Month in FY]	12 characters before decimal and 2 digits after decimal.
Next FY [Financial Year] Budget - [8th Month in FY]	12 characters before decimal and 2 digits after decimal.
Next FY [Financial Year] Budget - [9th Month in FY]	12 characters before decimal and 2 digits after decimal.
Next FY [Financial Year] Budget 10th [1st Month in FY]	12 characters before decimal and 2 digits after decimal.
Next FY [Financial Year] Budget - [11th Month in FY]	12 characters before decimal and 2 digits after decimal.
Next FY [Financial Year] Budget - [12th Month in FY]	12 characters before decimal and 2 digits after decimal.

Field	Description and Character Limits
^Co./Last Name	If a company name (no first name), 50 characters, alphanumeric. If a last name, 30 characters, alphanumeric.
First Name	20 characters, alphanumeric
^Card ID	15 characters, alphanumeric. Must be a unique ID. Note: When you select Card ID in the Identify Card by field, *None is equivalent to no entry in the field.
Card Status	If the field is blank or the letter N appears in the field, the card won’t be marked and it will have active status. If the field contains a Y or any non-blank character (other than N), the card will be marked and it will have inactive status.
Currency Code (AccountEdge Plus only)	3 characters, alpha. When importing, this must match a pre-existing currency code in the Currency List. If no code is specified, the local currency is substituted.
Addr to Salutation fields are provided for each of the five addresses allowed per card entry.
Addr 1 (2-3-4-5)   - Line 1   - Line 2   - Line 3   - Line 4	Total Address field (lines 1 to 4) cannot exceed 255 characters, alphanumeric
- City   - County	Cannot exceed 255 characters, alphanumeric (each field)
- Postcode	10 characters, alphanumeric
- Country	255 characters, alphanumeric
- Phone No. 1   - Phone No. 2   - Phone No. 3	21 characters, alphanumeric (each field)
- Fax No.   - Email   - WWW	21 characters, alphanumeric (each field)
- Contact Name	25 characters, alphanumeric
- Salutation	15 characters, alphanumeric
Picture	File name of the graphic. 255 characters, alphanumeric.
Notes	1000 characters, alphanumeric
Identifiers	10 characters, alpha only
Custom List 1 Custom List 2 Custom List 3	30 characters, alphanumeric (each field)
Custom Field 1 Custom Field 2 Custom Field 3	30 characters, alphanumeric (each field)
Billing Rate	Time Billing rate - AccountEdge Plus only. 10 characters, numeric including 4 decimal places
Terms   - Payment is Due	1 character, numeric. Use one of these codes to indicate when payment is due: 0 - COD 1 - Prepaid 2 - In a Given No. of Days 3 - On a Day of the Month 4 - No. of days after EOM 5 - Day of Month after EOM
- Discount Days	3 characters, numeric, based on Payment is Due code: • If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0‑999. • If code 3 or 5 indicates when payment is due, use a date from 1‑31. (EOM=31)
- Balance Due Days	3 characters, numeric, based on Payment is Due code: • If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0‑999. • If code 3 or 5 indicates when payment is due, use a date from 1‑31. (EOM=31)
- % Discount	2 numeric characters to the left of a decimal point and 2 numeric characters to the right of the decimal point (example: 00.10).
- % Monthly Charge	2 numeric characters to the left of a decimal point and 2 numeric characters to the right of a decimal point (example: 00.10).
VAT Code	up to 5 characters, alphanumeric. When importing, must match a pre-existing VAT code in the VAT Code List.
Credit Limit	7 characters, numeric before a decimal point and 2 characters, numeric after a decimal point.
VAT Reg. No.	19 characters, alphanumeric
Volume Discount%	2 characters, numeric before decimal point and 2 characters, numeric after decimal point.
Sales/Purchase Layout	S - Service I - Item P - Professional M - Miscellaneous invoice or purchase order layout T - Time Billing invoice layout. (AccountEdge Plus only)
Price Level	1 character, numeric: 0 - Base Selling Price 1 - Price Level A 2 - Price Level B 3 - Price Level C 4 - Price Level D 5 - Price Level E 6 - Price Level F 7 - Price Level Web Store
Payment Method	20 characters, alphanumeric.
Payment Notes	1000 characters, alphanumeric. Available only if a Payment Method is entered.
Name on Card	50 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.
Last 4 Digits on Card	25 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.
Expiry Date	5 characters in mm/yy format. Available only if a credit card or debit card payment method type is entered.
Account	5 characters, numeric. May have an optional non‑numeric separator between the first digit and the last 4 digits, for example, 1‑1234.
Salesperson	31 characters, alphanumeric
Salesperson Card ID	15 characters, alphanumeric
Comment	1000 characters, alphanumeric.
Delivery Method	20 characters, alphanumeric
Printed Form	1000 characters, alphanumeric
Carriage VAT Code	5 characters, alphanumeric. When importing, must match a pre-existing VAT code in the VAT Code List.
Use Customer’s VAT Code	1 character. Any non‑blank character signifies that the customer’s VAT code will be used on sales.
Receipt Memo	255 characters, alphanumeric
Invoice/Purchase Order Delivery	P=To be Printed E=To be Emailed B=To be Printed & Emailed A=Already Printed or Sent If field is left blank, the field will be set to P=To be Printed
^Record ID	10 numeric characters. The Record ID is an internal number within the AccountEdge company file.

Field	Description and Character Limits
^Co./Last Name	If a company name (no first name), 50 characters, alphanumeric. If a last name, 30 characters, alphanumeric.
First Name	20 characters, alphanumeric
^Card ID	15 characters, alphanumeric. Must be a unique ID. Note: When you select Card ID in the Identify Card by field, *None is equivalent to no entry in the field.
Card Status	If blank or the letter N appears in the field, the card won’t be marked and it will have active status. If the field contains a Y or any non-blank character (other than N), the card will be marked and it will have inactive status.
Currency Code (AccountEdge Plus only)	3 characters, alphabetic. When importing, must match a pre-existing currency code in the Currency List. If no code specified, local currency substituted.
Addr to Salutation fields are provided for each of the five addresses allowed per card entry.
Addr 1 (2-3-4-5)   - Line 1   - Line 2   - Line 3   - Line 4	Total Address field (lines 1 to 4) cannot exceed 255 characters, alphanumeric
- City   - County	Cannot exceed 255 characters, alphanumeric (each field)
- Postcode	10 characters, alphanumeric
- Country	255 characters, alphanumeric
- Phone No. 1   - Phone No. 2   - Phone No. 3	21 characters, alphanumeric (each field)
- Fax No.   - Email   - WWW	21 characters, alphanumeric (each field)
- Contact Name	25 characters, alphanumeric
- Salutation	15 characters, alphanumeric
Picture	File name of the graphic. 255 characters, alphanumeric.
Notes	1000 characters, alphanumeric
Identifiers	10 characters, alpha only
Custom List 1 Custom List 2 Custom List 3	30 characters, alphanumeric (each field)
Custom Field 1 Custom Field 2 Custom Field 3	30 characters, alphanumeric (each field)
Billing Rate	AccountEdge Plus only. 10 characters, numeric including 4 decimal places
Cost Per Hour	AccountEdge Plus only 10 characters, numeric including 4 decimal places
Terms   - Payment is Due	1 character, numeric. Use one of these codes to indicate when payment is due: 0 - COD 1 - Prepaid 2 - In a Given No. of Days 3 - On a Day of the Month 4 - No. of days after EOM 5 - Day of Month after EOM
- Discount Days	3 characters, numeric, based on Payment is Due code: • If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0‑999. • If code 3 or 5 indicates when payment is due, use a date from 1‑31. (EOM=31)
- Balance Due Days	3 characters, numeric, based on Payment is Due code: • If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0‑999. • If code 3 or 5 indicates when payment is due, use a date from 1‑31. (EOM=31)
- % Discount	2 numeric characters to the left of a decimal point and 2 numeric characters to the right of the decimal point (example: 00.10).
VAT Code	5 characters, alphanumeric. When importing, must match a pre-existing VAT code in the VAT Code List.
Credit Limit	7 characters, numeric before a decimal point and 2 characters, numeric after a decimal point.
VAT Reg. No.	19 characters, alphanumeric
Payment Method	20 characters, alphanumeric
Payment Notes	1000 characters, alphanumeric. Available only if a Payment Method is entered
Name on Card	50 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered
Last 4 Digits on Card	25 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.
Expiry Date	10 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered
Volume Discount%	2 characters, numeric before a decimal point and 2 characters, numeric after a decimal point.
Sales/Purchase Layout	S - Service I - Item P - Professional M - Miscellaneous T - Time Billing invoice (AccountEdge Plus only)
Account	5 characters, numeric. May have an optional non‑numeric separator between the first digit and the last 4 digits, for example, 1‑1234.
Comment	255 characters, alphanumeric.
Delivery Method	20 characters, alphanumeric
Printed Form	255 characters, alphanumeric
Carriage VAT Code	5 characters, alphanumeric. When importing, must match a pre-existing VAT code in the VAT Code List.
Use Supplier’s VAT Code	1 character. Any non‑blank character signifies that the supplier’s VAT code will be used on purchases.
Payment Memo	255 characters, alphanumeric
Invoice/Purchase Order Delivery	P=To be Printed E=To be Emailed B=To be Printed & Emailed A=Already Printed or Sent If field is left blank, it will be set to P=To be Printed
^Record ID	10 numeric characters. The Record ID is an internal number within the AccountEdge AccountEdge company file.

Field	Description and Character Limits
^Co./Last Name	If a company name (no first name), 50 characters, alphanumeric. If a last name, 30 characters, alphanumeric.
First Name	20 characters, alphanumeric.
^Card ID	15 characters, alphanumeric. Must be a unique ID. Note: When you select Card ID in the Identify Card by field, *None is equivalent to no entry in the field.
Card Status	If the field is blank or the letter N appears in the field, the card won’t be marked and it will have active status. If the field contains a Y or any non-blank character (other then N), the card will be marked and it will have inactive status.
Currency Code (AccountEdge Plus only)	3 characters, alpha. When importing, must match a pre-existing currency code in the Currency List. If no code specified, local currency substituted.
The Addr to Salutation fields repeat for each of the five addresses allowed per card entry.
Addr 1 (2-3-4-5)   - Line 1   - Line 2   - Line 3   - Line 4	Total Address field (lines 1 to 4) cannot exceed 255 characters, alphanumeric
- City   - County	Cannot exceed 255 characters, alphanumeric (each field)
- Postcode	10 characters, alphanumeric.
- Country	255 characters, alphanumeric.
- Phone No. 1   - Phone No. 2   - Phone No. 3	21 characters, alphanumeric (each field)
- Fax No.   - Email   - WWW	21 characters, alphanumeric (each field)
- Salutation	15 characters, alphanumeric.
Picture	File name of the graphic. 255 characters, alphanumeric.
Notes	1000 characters, alphanumeric.
Identifiers	10 characters, alpha only.
Custom List 1 Custom List 2 Custom List 3	30 characters, alphanumeric (each field)
Custom Field 1 Custom Field 2 Custom Field 3	30 characters, alphanumeric (each field)
Billing Rate	AccountEdge Plus . 10 characters, numeric, including 4 decimal places
Cost Per Hour	AccountEdge Plus . 10 characters, numeric, including 4 decimal places
Use Recurring Pay Values	1 alphabetic character: Y = Yes (Use Recurring Pay values in additon to Timesheet for Pay Calculations is marked.) N = No (Use Recurring Pay values in additon to Timesheet for Pay Calculations isn’t marked.)
BirthDate	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric as separator between months, days and years.
Sex	1 alphabetic character. M (Male), F (Female)
Start Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric as separator between months, days and years
Leaving Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric as separator between months, days and years.
Pay Basis	1 character, alphabetic. S - Salary, H - Hourly Please see Additional Requirements below.
Salary/Rate	13 characters plus 4 decimal places (Hourly Salary) 13 characters plus 2 decimal places (Annual Salary) If more than 4 decimal places: AccountEdge AccountEdge rounds Hourly Salary to 4 decimal places; Annual Salary is rounded to 2 decimal places. Please see Additional Requirements below.
Pay Frequency	1 character, alphabetic W - Weekly F- Fortnightly 4 - Every 4 Weeks M - Monthly Please see Additional Requirements below.
Hours in Pay Period	3 digits, plus 3 decimal places. Please see Additional Requirements below.
Wages Expense Account	5 characters, numeric. May have an optional non‑numeric separator between the first digit and the last 4 digits (example: 1‑1234). Must be a valid, pre-existing AccountEdge account number. Please see Additional Requirements below.
NI Number	9 alphanumeric Please see Additional Requirements below.
NI Table Letter	1 alphabetic. Must match a NI Table Letter contained in the company file. Please see Additional Requirements below.
Tax Code	8 alphanumeric. Please see Additional Requirements below.
Week 1/Month 1	1 alphabetic. Y - Selection box is selected Any other value - Selection box is deselected Please see Additional Requirements below.
SCON	9 alphanumeric. Please see Additional Requirements below.
Director	1 alphabetic Y - Selection box is selected Any other value - Selection box is deselected Please see Additional Requirements below.
Director Since Tax Week	2 numeric Please see Additional Requirements below.
Default Category	15 alphanumeric. Must match an existing Category in the company file. Please see Additional Requirements below.
Previous Employments Pay	13 digits, plus 2 decimal places. If more than 2 decimal places, AccountEdge rounds to 2 decimal places.
Previous Employments Tax	13 digits, plus 2 decimal places. If more than 2 decimal places, AccountEdge rounds to 2 decimal places.
^Record ID	10 numeric characters The Record ID is an internal number in your AccountEdge company file.

Field	Description and Character Limits
^Co./Last Name	If a company name (no first name), 50 characters, alphanumeric. If a last name, 30 characters, alphanumeric.
First Name	20 characters, alphanumeric.
^Card ID	15 characters, alphanumeric. Must be a unique ID. Note: When you select Card ID in the Identify Card by field, *None is equivalent to no entry in the field.
Card Status	If blank or the letter “N” appears in the field, the card won’t be marked and it will have active status. If the field contains a Y or any non-blank character (other than N), the card will be marked and it will have inactive status.
Currency Code (AccountEdge Plus only)	3 characters, alphabetic. When importing, must match a pre-existing currency code in the Currency List. If no code specified, local currency is substituted.
Addr to Salutation fields are provided for each of the five addresses allowed per card entry.
Addr 1 (2-3-4-5)   - Line 1   - Line 2   - Line 3   - Line 4	Total Address field (lines 1 to 4) cannot exceed 255 characters, alphanumeric
- City   - County	Cannot exceed 255 characters, alphanumeric (each field)
- Postcode	10 characters, alphanumeric.
- Country	255 characters, alphanumeric.
- Phone No. 1   - Phone No. 2   - Phone No. 3	21 characters, alphanumeric (each field)
- Fax No.   - Email   - WWW	21 characters, alphanumeric (each field)
- Salutation	15 characters, alphanumeric.
Picture	File name of the graphic. 255 characters, alphanumeric.
Notes	1000 characters, alphanumeric.
Identifiers	10 characters, alpha only.
Custom List 1 Custom List 2 Custom List 3	30 characters, alphanumeric (each field)
Custom Field 1 Custom Field 2 Custom Field 3	30 characters, alphanumeric (each field)
^Record ID	10 numeric characters The Record ID is an internal number in the AccountEdge company file.

Field	Description and Character Limits
^Co./Last Name	5F0 characters, alphanumeric
First Name	20 characters, alphanumeric
^Card ID	15 characters, alphanumeric
^Card Record ID	10 characters, alphanumeric
Contact	255 characters, alphanumeric
^ Date	10 characters, alphanumeric
Notes	1000 characters, alphanumeric
Elapsed Time	4 characters, numeric
Recontact Date	10 characters, date
Remove from Reminders Alert	1 character, alpha
^ Log Record ID	10 characters, numeric

Field	Description and Character Limits
^ Currency Code	3 characters, alpha. Must be specified for a foreign currency account and must match the currency code of the account.
Currency Name	30 characters, alphnumeric
Exchange Rate	11 digits, including 6 decimal places. If blank, current exchange rate is substituted.
Currency Symbol	4 characters
Symbol Position	2 characters, alpha. BN = Before Number AN = After Number
Negative Format	3 characters, alpha. P = Parenthesis BCS = Before Currency Symbol BN = Before Number ACS = After Currency Symbol AN = After Number
Decimal Symbol	1 character
Display Leading Zeros	1 character, alpha. N = No Y = Yes
Digit Grouping Symbol	1 character
Digits in Group	1 character, numeric
Receivables Acct	5 characters, numeric. Must be a valid, pre-existing account number. May have an optional non‑numeric separator between the first digit and the last 4 digits (example: 1‑1234).
Cash Receipts Acct	5 characters, numeric. Must be a valid, pre-existing account number. May have an optional non‑numeric separator between the first digit and the last 4 digits (example: 1‑1234).
Freight Received Account	5 characters, numeric. Must be a valid, pre-existing account number. May have an optional non‑numeric separator between the first digit and the last 4 digits (example: 1‑1234).
Deposits Received Account	5 characters, numeric. Must be a valid, pre-existing account number. May have an optional non‑numeric separator between the first digit and the last 4 digits (example: 1‑1234).
Discounts Received Account	5 characters, numeric. Must be a valid, pre-existing account number. May have an optional non‑numeric separator between the first digit and the last 4 digits (example: 1‑1234).
Late Discounts Account	5 characters, numeric. Must be a valid, pre-existing account number. May have an optional non‑numeric separator between the first digit and the last 4 digits (example: 1‑1234).
Paybles Account	5 characters, numeric. Must be a valid, pre-existing account number. May have an optional non‑numeric separator between the first digit and the last 4 digits (example: 1‑1234).
Paying Bills Account	5 characters, numeric. Must be a valid, pre-existing account number. May have an optional non‑numeric separator between the first digit and the last 4 digits (example: 1‑1234).
Item Receipts Account	5 characters, numeric. Must be a valid, pre-existing account number. May have an optional non‑numeric separator between the first digit and the last 4 digits (example: 1‑1234).
Freight Paid Account	5 characters, numeric. Must be a valid, pre-existing account number. May have an optional non‑numeric separator between the first digit and the last 4 digits (example: 1‑1234).
Deposits Paid Account	5 characters, numeric. Must be a valid, pre-existing account number. May have an optional non‑numeric separator between the first digit and the last 4 digits (example: 1‑1234).
Discounts Paid Account	5 characters, numeric. Must be a valid, pre-existing account number. May have an optional non‑numeric separator between the first digit and the last 4 digits (example: 1‑1234).
Late Charges Account	5 characters, numeric. Must be a valid, pre-existing account number. May have an optional non‑numeric separator between the first digit and the last 4 digits (example: 1‑1234).
^ Currency Record ID	10 numeric characters The Record ID is an internal number in the AccountEdge company file.

Field	Description and Character Limits
*Custom List Name	30 characters, alphanumeric
*Type	1 character, alpha
*Number	1 character, alphabetic
Update Custom List Name	30 characters, alphanumeric

Field	Description and Character Limits
*Department ID	5 characters, alphanumeric
Department Name	30 characters, alpha
Department Description	1000 character, alphanumeric
Inactive Department	30 characters, alphanumeric

Field	Description and Character Limits
*Item Number	30 characters, alphanumeric
Item Name	30 character, alphanumeric
Buy	1 character. Any non‑blank character signifies that the item is bought.
Sell	1 character. Any non‑blank character signifies that the item is sold.
Stock	1 character. Any non‑blank character signifies that the item is stock.
Asset Acct	Linked asset account. Must be a valid, pre-existing AccountEdge account number. 5 characters, numeric. May have an optional non‑numeric separator between the first digit and the last 4 digits, for example, 1‑1234.
Income Acct	Linked income account. Must be a valid, pre-existing AccountEdge account number. 5 characters, numeric. May have an optional non‑numeric separator between the first digit and the last 4 digits, for example, 1‑1234.
Expense/COS Acct	Linked expense or cost of sales account. Must be valid, pre-existing account number. 5 characters, numeric. May have an optional non‑numeric separator between the first digit and the last 4 digits , for example, 1‑1234.
Item Picture	File name of the graphic. 255 characters, alphanumeric.
Description	1000 characters, alphanumeric.
Use Desc. On Sale	1 character. Any non‑blank character signifies that the item description and not the item name should be used on the invoice
Custom List 1 Custom List 2 Custom List 3	30 characters, alphanumeric (each field). When importing, each entry must match an existing list entry
Custom Field 1 Custom Field 2 Custom Field 3	30 characters, alphanumeric (each field)
Main Supplier	31 characters, alphanumeric. When importing, must match the name of a supplier card in the card file. (If the supplier is an individual, AccountEdge matches the name in this format: Lastname, Firstname.)
Supplier Item Number	30 characters alphanumeric.
VAT When Bought	3 characters, alphanumeric. Must match a pre-existing VAT code in the VAT Code List.
Buy Unit Measure	5 characters, alphanumeric.
No. Items/Buy Unit	4 characters, numeric.
Reorder Quantity	10 characters, numeric, including 3 decimal places.
Minimum Level	10 characters, numeric, including 3 decimal places.
Selling Price	11 characters, numeric, including 4 decimal places.
Sell Unit Measure	5 characters, alphanumeric.
VAT When Sold	3 characters, alphanumeric. Must match a pre-existing VAT code in the VAT Code List.
Sell Price Inclusive	1 character alphanumeric indicates the selling price is VAT inclusive.
No. Items/Sell Unit	4 characters, numeric.
Quantity Break 1	This amount must be 0.000; set automatically by AccountEdge.
Quantity Break 2	10 characters, numeric including 3 decimal places. Must be greater than zero but less than Quantity Break 3.
Quantity Break 3	10 characters, numeric including 3 decimal places. Must be greater than Quantity Break 2 but less than Quantity Break 4.
Quantity Break 4	10 characters, numeric including 3 decimal places. Must be greater than Quantity Break 3 but less than Quantity Break 5.
Quantity Break 5	10 characters, numeric including 3 decimal places. Must be greater than Quantity Break 4.
Price Level A-F, Qty Break 1	11 characters, numeric including 4 decimal places.
Price Level A-F, Qty Break 2-5	11 characters, numeric including 4 decimal places. (Price levels are available only when valid quantity breaks have been designated for the item.)
Inactive Item	If blank or the letter N appears in the field, the item won’t be marked and it will have active status. If the field contains a Y or any non-blank character (other than N), the item will be marked and it will have inactive status.
Standard Cost	10 characters, numeric including 4 decimal places.
Default Ship/Sell Location (AccountEdge Plus only)	10 characters, alphanumeric. When importing, must match a pre-existing location in the company file.
Default Recvd/Auto Location (AccountEdge Plus only)	10 characters, alphanumeric. When importing, must match a pre-existing location in the company file.
Brand
Weight
Unit of Weight
Web Description
Sold in Web Store
Web Store Price
^Item Record ID	10 numeric characters The Record ID is an internal number in the AccountEdge company file.

Field	Description and Character Limits
Journal Number	8 characters, alphanumeric
Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric as separator between months, days and years.
Memo	255 characters, alphanumeric.
*Item Number	30 characters, alphanumeric. Must be a valid, pre-existing item number that is marked I Stock.
Location (AccountEdge Plus only)	10 characters, alphanumeric.
Quantity	11 characters plus 3 decimal places. If more than 3 decimal places, it is rounded to 3 decimal places.
Unit Cost	11 characters plus 4 decimal places. If more than 4 decimal places, it is rounded to 4 decimal places.
*Amount	13 characters plus 2 decimal places. If more than 2 decimal places, it is rounded to 2 decimal places.
Account No.	5 characters, numeric. Must be valid, pre-existing AccountEdge account number. May have an optional non‑numeric separator between the first digit and the last 4 digits , for example, 1‑1234.
Job	15 characters, alphanumeric. Must match pre-existing job number in the company file.
Allocation Memo	255 characters, alphanumeric
Category	15 characters, alphanumeric
Job Allocation Amount	15 characters (including 2 decimal places). If more than 2 decimal places are rounded to 2 decimal places.
Job Allocation Percent	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.

Field	Description and Character Limits
*Job Number	15 characters, alphanumeric.
Job Name	25 characters, alphanumeric.
Sub Job Of	15 characters, alphanumeric.
Header	If the fields contains an H, the Header radio button will be marked. If the field contains a D, the Detail radio button will be marked.
Description	1000 characters, alphanumeric
Contact	25 characters, alphanumeric
Percent Complete	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.
Start Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric as separator between months, days and years.
Finish Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric as separator between months, days and years.
Manager	25 characters, alphanumeric
Linked Customer	Must match a pre-existing customer card in the company file. • If a company name (no first name), 50 characters, alphanumeric. • If a last name, 30 characters, alphanumeric. (If the card is an individual, must match both the first and last name in this format: Last name, First name.)
Inactive Job	If the field is blank or the letter N appears in the field, the box won’t be marked; the job will have active status. If the field contains a Y or any non-blank character (other than N), the box will be marked; the job will have inactive status.
Track Reimbursables	If the fields contains a Y or any other non-blank character (except N), Track Reimbursables will be marked. If the field contains an N or is blank, Track Reimbursables won’t be marked.

Field	Description and Character Limits
Journal Number	8 characters, alphanumeric.
Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric character as a separator between months, days and years.
Memo	255 characters, alphanumeric.
*Account Number	5 characters, numeric. Must be a valid, pre-existing account number. May have an optional non‑numeric separator between the first digit and the last 4 digits (example: 1‑1234).
*Debit Amount	15 characters (including 2 decimal places). If more than 2 decimal places are rounded to 2 decimal places.
*Credit Amount	15 characters (including 2 decimal places). More than 2 decimal places, are rounded to 2 decimal places.
Job	15 characters, alphanumeric. When importing, must match a pre-existing job number in the AccountEdge company file.
Currency Code (AccountEdge Plus only)	3 characters, alphabetic. Must be specified for a foreign currency account and must match the currency code of the account. Only one foreign currency per journal entry.
Exchange Rate (AccountEdge Plus only)	11 digits, including 6 decimal places. If blank, current exchange rate is substituted.
Allocation Memo	255 characters, alphanumeric
Category	15 characters, alphanumeric
Department ID	5 characters, alphanumberic
Department Allocation Amount	15 characters (including 2 decimal places). If more than 2 decimal places are rounded to 2 decimal places.
Department Allocation Percent	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.
Job Allocation Amount	15 characters (including 2 decimal places). If more than 2 decimal places are rounded to 2 decimal places.
Job Allocation Percent	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.

Field	Description and Character Limits
* Mileage Type	V = Vehicle Mileage E = Employee Mileage
^ Vehicle Name	50 characters, alphanumeric
^ Emp. Last Name	30 characters, alphanumeric
Emp. First Name	20 characters, alphanumeric
^ Emp. Card ID	15 characters, alphanumeric
^ Emp. Record ID	10 numeric characters. The Record ID is an internal number within the AccountEdge company file.
* Mileage Rate Name	30 characters, alphanumeric
* Trip From Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric character as a separator between months, days and years.
* Trip To Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric character as a separator between months, days and years.
Job Number	5 character, alphanumeric
Notes	1000 characters, alphanumeric
Odometer Start	9 characters, numeric
Odometer End	9 characters, numeric
Total Miles	10 characters, numeric
Mileage Expense	5 characters, numeric. Required for chargeable activities. When importing, this must match a pre-existing account in your company file. May have an optional non‑numeric separator between the first digit and the last 4 digits, for example, 1‑1234.
Reimbursed	If the fields contains a Y or any other non-blank character (except N), Track Reimbursables will be marked. If the field contains an N or is blank, Track Reimbursables won’t be marked.
Job Allocation Percent	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.

Field	Description and Character Limits
Journal Number	8 characters, alphanumeric.
Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric as separator between months, days and years.
Memo	255 characters, alphanumeric.
*VAT Reporting	1 character: P for Purchase (Input) or S for Sale (Output).
Inclusive	1 character alphanumeric indicates the amount is VAT-inclusive.
*Account Number	5 characters, numeric. Must be a valid, pre-existing account number. May have an optional non‑numeric separator between the first digit and the last 4 digits, for example, 1‑1234.
*Debit Ex-VAT Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
*Debit Inc-VAT Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
*Credit Ex-VAT Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
*Credit Inc-VAT Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Job	15 characters, alphanumeric. When importing, this must match a pre-existing job number in the company file.
VAT Code	3 characters, alphanumeric. If the VAT code is not a pre-existing VAT code, the VAT code and amount will be ignored, and the transaction will be imported on a VAT-exclusive basis.
VAT Code Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Currency Code (AccountEdge Plus only)	3 characters, alphabetic. Must be specified for a foreign currency account and must match the currency code of the account. Only one foreign currency per journal entry.
Exchange Rate (AccountEdge Plus only)	11 digits, including 6 decimal places. If blank, current exchange rate is substituted.
Allocation Memo	255 characters, alphanumeric
Category	15 characters, alphanumeric

Field	Description and Character Limits
*Bank Account	5 characters, numeric. May have an optional non‑numeric separator between the first digit and the last 4 digits , for example, 1‑1234. If the bank account doesn’t exist in your software, a default account is substituted.
Inclusive	1 character alphanumeric indicates the amount is VAT-inclusive.
^Co./Last Name	255 characters, alphanumeric
First name	255 characters, alphanumeric
Payee   - Line 1   - Line 2   - Line 3   - Line 4	Total Address field (lines 1 to 4) cannot exceed 255 characters, alphanumeric.
*Payment Account No.	5 characters, numeric. Must be a valid, pre-existing AccountEdge Plus account number. May have an optional non‑numeric separator between the first digit and the last 4 digits, for example, 1‑1234.
Cheque No.:	8 characters, alphanumeric
Payment Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric as a separator between months, days and years.
Statement Text	18 characters, alphanumeric
^Purchase No.	8 characters, alphanumeric
^Supplier’s No.	20 characters, alphanumeric
Bill Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric as a separator between months, days and years.
*Amount Applied	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
VAT Code	3 characters, alphanumeric. If the VAT code is not a pre-existing VAT code, the VAT code and amount will be ignored, and the transaction will be imported on a VAT-exclusive basis.
VAT Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
^Card ID	15 characters, alphanumeric. Must be a unique ID. Note: When you select Card ID in the Identify Card by field, *None is equivalent to no entry in the field.
^Record ID	10 numeric characters. The Record ID is an internal number within the company file.

Field	Description and Character Limits
^Co./Last Name	Must match a pre-existing card in your company file. If a company name, 50 characters, alphanumeric. If a last name, 30 characters, alphanumeric. NOTE: To match a pre-existing card designated as “Individual", both the last and first names must be included.
First Name	20 characters, alphanumeric
Addr 1   - Line 1   - Line 2   - Line 3   - Line 4	Total Address field (lines 1 to 4) cannot exceed 255 characters, alphanumeric
Purchase No.	8 characters, alphanumeric
Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric as a separator between months, days and years.
Supplier Invoice No.	20 characters, alphanumeric
Deliver Via	20 characters, alphanumeric. If the deliver via method does not exist in the delivery methods list, it will be ignored.
Delivery Status	P=To be Printed E=To be Emailed B=To be Printed & Emailed A=Already Printed or Sent If field is left blank, the field will be set to P=To be Printed
Description	1000 characters, alphanumeric
*Account No.	5 characters, numeric. Must be valid, pre-existing account number. May have an optional non‑numeric separator between the first digit and the last 4 digits, for example, 1‑1234.
*Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Job	15 characters, alphanumeric. Must match a pre-existing job number in the company file.
Comment	255 characters, alphanumeric
Journal Memo	255 characters, alphanumeric
Delivery Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric character as a separator between months, days and years.
VAT Code	5 characters, alphanumeric. When importing, must match a pre-existing VAT code in the VAT Code List.
VAT Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Import Duty Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Carriage Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Carriage VAT Code	5 characters, alphanumeric. When importing, must match a pre-existing VAT code in the VAT Code List.
Carriage VAT Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Purchase Status	1 character. O - the purchase is an order R - items have been received on the order; Q - the purchase is a quote Any other character or no character indicates a purchase.
Currency Code (AccountEdge Plus only)	3 characters, alphabetic. One code per sale/purchase. When importing, must match a pre-existing currency code in the Currency List. When importing, must match customer/supplier currency code.
Exchange Rate (AccountEdge Plus only)	11 digits, including 6 decimal places. If blank, current exchange rate is substituted.
Terms   – Payment is Due	1 character, numeric. Use one of these codes to indicate when payment is due: 0 - COD 1 - Prepaid 2 - In a Given No. of Days 3 - On a Day of the Month 4 - No. of days after EOM 5 - Day of Month after EOM
- Discount Days	3 characters, numeric, based on Payment is Due code: • If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0‑999. • If code 3 or 5 indicates when payment is due, use a date from 1‑31. (EOM=31)
- Balance Due Days	3 characters, numeric, based on Payment is Due code: • If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0‑999. • If code 3 or 5 indicates when payment is due, use a date from 1‑31. (EOM=31)
- % Discount	2 numeric characters to the left of a decimal point and 2 numeric characters to the right of the decimal point (example: 00.10).
Amount Paid	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Inclusive	1 character alphanumeric indicates the amount is VAT-inclusive.
Category	15 characters, alphanumeric
^Card ID	15 characters, alphanumeric. Must be a unique ID. Note: When you select Card ID in the Identify Card by field, *None is equivalent to no entry in the field.
^Record ID	10 numeric characters. The Record ID is an internal number within the company file.
Notes	1000 characters, alphanumeric
Department ID	5 characters, alphanumberic
Department Allocation Amount	15 characters (including 2 decimal places). If more than 2 decimal places are rounded to 2 decimal places.
Department Allocation Percent	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.
Job Allocation Amount	15 characters (including 2 decimal places). If more than 2 decimal places are rounded to 2 decimal places.
Job Allocation Percent	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.

Field	Description and Character Limits
^Co./Last Name	When importing, must match a pre-existing card in the company file. If a company name, 50 characters, alphanumeric. If a last name, 30 characters, alphanumeric. NOTE:  To match a pre-existing card designated as “Individual", software requires both the last and first names.
First Name	20 characters, alphanumeric.
Addr 1   - Line 1   - Line 2   - Line 3   - Line 4	Total Address field (lines 1 to 4) cannot exceed 255 characters, alphanumeric.
Purchase No.	8 characters, alphanumeric
Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric character as a separator between months, days and years.
Supplier Invoice No.	20 characters, alphanumeric
Deliver Via	20 characters, alphanumeric
Delivery Status	P=To be Printed E=To be Emailed B=To be Printed & Emailed A=Already Printed or Sent If field is blank, it will be set to P=To be Printed
*Item Number	30 characters, alphanumeric. Must match an pre-existing item in your company file.
Quantity	10 characters, numeric. Allows 3 decimal places and decimal point.
Description	1000 characters, alphanumeric
Price	11 characters, numeric, including 3 decimal places
Discount	10 characters, numeric, including 2 decimal places
Total	15 characters (including 2 decimal places) from Pounds amount field. More than 2 decimal places are rounded to 2 decimal places.
Job	15 characters, alphanumeric. When importing, must match a pre-existing job number in the company file.
Comment	255 characters, alphanumeric
Journal Memo	255 characters, alphanumeric
Delivery Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric as a separator between months, days and years.
VAT Code	5 characters, alphanumeric. When importing, must match a pre-existing VAT code in the VAT Code List.
VAT Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Carriage Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Carriage VAT Code	5 characters, alphanumeric. Must match a pre-existing VAT code in the VAT Code List.
Carriage VAT Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Purchase Status	1 character. Letter “O” indicates the purchase is an order; R indicates items have been received on the order; Q indicates the purchase is a quote. Any other character or no character indicates a purchase.
Currency Code (AccountEdge Plus only)	3 characters, alphabetical; one code per sale/purchase. When importing, must match a pre-existing currency code in the Currency List. Must match customer/supplier currency code.
Exchange Rate (AccountEdge Plus only)	11 digits, including 6 decimal places. If blank, current exchange rate substituted.
Terms   – Payment is Due	1 character, numeric. Use one of these codes to indicate when payment is due: 0 - COD 1 - Prepaid 2 - In a Given No. of Days 3 - On a Day of the Month 4 - No. of days after EOM 5 - Day of Month after EOM
- Discount Days	3 characters, numeric; based on Payment is Due code: • If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0-999. • If code 3 or 5 indicates when payment is due, use a date from 1‑31. (EOM=31)
- Balance Due Days	3 characters, numeric; based on Payment is Due code: • If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0‑999. • If code 3 or 5 indicates when payment is due, use a date from 1‑31. (EOM=31)
- % Discount	2 numeric characters to the left of a decimal point and 2 numeric characters to the right of the decimal point (example: 00.10).
Amount Paid	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Inclusive	1 character alphanumeric indicates the amount is VAT-inclusive.
Category	15 characters, alphanumeric
Order	10 characters, numeric ‑ allows 3 decimal places and decimal point.
Received	10 characters, numeric ‑ allows 3 decimal places and decimal point.
Billed	10 characters, numeric ‑ allows 3 decimal places and decimal point. When importing, billed quantity cannot exceed the Received quantity or the Ordered quantity.
Location ID (AccountEdge Plus only)	10 characters, alphanumeric.
^Card ID	15 characters, alphanumeric. Must be a unique ID. Note: When you select Card ID in the Identify Card by field, *None is equivalent to no entry in the field.
^Record ID	10 numeric characters. The Record ID is an internal number within the company file.
Notes	1000 characters, alphanumeric
Department ID	5 characters, alphanumberic
Department Allocation Amount	15 characters (including 2 decimal places). If more than 2 decimal places are rounded to 2 decimal places.
Department Allocation Percent	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.
Job Allocation Amount	15 characters (including 2 decimal places). If more than 2 decimal places are rounded to 2 decimal places.
Job Allocation Percent	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.

Field	Description and Character Limits
^Co./Last Name	Must match a pre-existing card in the company file. If a company name (no first name), 50 characters, alphanumeric. If a last name, 30 characters, alphanumeric. NOTE:  To match a pre-existing card designated as “Individual", software requires both the last and first names.
First Name	20 characters, alphanumeric.
Addr 1   - Line 1   - Line 2   - Line 3   - Line 4	Total Address field (lines 1 to 4) cannot exceed 255 characters, alphanumeric.
Purchase No.	8 characters, alphanumeric
Date	10 characters, alphanumeric. Follows date convention of your system; allows any non‑numeric as a separator between months, days and years.
Supplier Invoice No.	20 characters, alphanumeric
Delivery Status	P=To be Printed E=To be Emailed B=To be Printed & Emailed A=Already Printed or Sent If field is left blank, the field will be set to P=To be Printed
Journal Memo	255 characters, alphanumeric
Detail Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric as a separator between months, days and years.
Description	1000 characters, alphanumeric
*Account No.	5 characters, numeric. Must be a valid, pre-existing account number. May have an optional non‑numeric separator between the first digit and the last 4 digits (example: 1‑1234).
*Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Job	15 characters, alphanumeric. Must match a pre-existing job number in the company file.
Comment	255 characters, alphanumeric
Promised Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric as a separator between months, days and years.
VAT Code	5 characters, alphanumeric. When importing, must match a pre-existing VAT code in the VAT Code List.
VAT Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Purchase Status	1 character. Letter “O” indicates the purchase is an order; R indicates items have been received on the order; Q indicates the purchase is a quote. Any other character or no character indicates a purchase.
Currency Code (AccountEdge Plus only)	3 characters, alphabetic. One code per sale/purchase. Must match a pre-existing currency code in the Currency List and a customer/supplier currency code.
Exchange Rate (AccountEdge Plus only)	11 digits, including 6 decimal places. If blank, the current exchange rate is substituted.
Terms   - Payment is Due	1 character, numeric. Use one of these codes to indicate when payment is due: 0 - COD 1 - Prepaid 2 - In a Given No. of Days 3 - On a Day of the Month 4 - No. of days after EOM 5 - Day of Month after EOM
- Discount Days	3 characters, numeric; based on Payment is Due date: • If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0‑999. • If code 3 or 5 indicates when payment is due, use a date from 1‑31. (EOM=31)
- Balance Due Days	3 characters, numeric; based on Payment is Due date: • If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0‑999. • If code 3 or 5 indicates when payment is due, use a date from 1‑31. (EOM=31)
% Discount	2 numeric characters to the left of a decimal point and 2 characters to the right of the decimal point (example: 00.10).
Amount Paid	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Inclusive	1 character alphanumeric indicates the purchase is VAT inclusive.
Category	15 characters, alphanumeric
^Card ID	15 characters, alphanumeric. Must be a unique ID. Note: When you select Card ID in the Identify Card by field, *None is equivalent to no entry in the field.
^Record ID	10 numeric characters. The Record ID is an internal number within the company file.
Notes	1000 characters, alphanumeric
Department ID	5 characters, alphanumberic
Department Allocation Amount	15 characters (including 2 decimal places). If more than 2 decimal places are rounded to 2 decimal places.
Department Allocation Percent	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.
Job Allocation Amount	15 characters (including 2 decimal places). If more than 2 decimal places are rounded to 2 decimal places.
Job Allocation Percent	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.

Field	Description and Character Limits
^Co./Last Name	When importing, must match a pre-existing card in the company file. If a company name (no first name), 50 characters, alphanumeric. If a last name, 30 characters, alphanumeric. NOTE:  To match a pre-existing card designated as “Individual", software requires both the last and first names.
First Name	20 characters, alphanumeric.
Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric as a separator between months, days and years.
Supplier Invoice No.	20 characters, alphanumeric
Memo	255 characters, alphanumeric.
Description	1000 characters, alphanumeric
*Account Number	Must be a valid, pre-existing MYOV account number. 5 characters, numeric. May have an optional non‑numeric separator between the first digit and the last 4 digits (example: 1‑1234).
*Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Job	15 characters, alphanumeric. When importing, must match a pre-existing job number in the company file.
VAT Code	5 characters, alphanumeric. When importing, must match a pre-existing VAT code in the VAT Code List.
VAT Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Purchase Status	1 alphanumeric character. Letter “O” indicates an order; R indicates items have been received on the order; Q indicates a quote. Any other character or blank indicates a purchase.
Currency Code (AccountEdge Plus only)	3 characters, alphabetic. One code per sale/purchase. When importing, must match customer/supplier currency code. (If blank, currency code on customer/supplier card substituted.)
Exchange Rate (AccountEdge Plus only)	11 digits, including 6 decimal places. If blank, current exchange rate substituted.
Terms   – Payment is Due	1 character, numeric. Use one of these codes to indicate when payment is due: 0 - COD 1 - Prepaid 2 - In a Given No. of Days 3 - On a Day of the Month 4 - No. of days after EOM 5 - Day of Month after EOM
- Discount Days	3 characters, numeric, based on Payment is Due code: • If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0‑999. • If code 3 or 5 indicates when payment is due, use a date from 1‑31. (EOM=31)
- Balance Due Days	3 characters, numeric, based on Payment is Due code: • If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0‑999. • If code 3 or 5 indicates when payment is due, use a date from 1‑31. (EOM=31)
- % Discount	2 numeric characters to the left of a decimal point and 2 numeric characters to the right of the decimal point (example: 00.10).
Amount Paid	15 characters (including currency sign, comma and negative sign). If no decimal entered, .00 is appended. More than 2 decimal places are rounded to 2 decimal places.
Inclusive	1 character, alphanumeric; indicates the purchase is VAT- inclusive.
Category	15 characters, alphanumeric
^Card ID	15 characters, alphanumeric. Must be a unique ID. Note: When you select Card ID in the Identify Card by field, *None is equivalent to no entry in the field.
^Record ID	10 numeric characters. The Record ID is an internal number within the company file.
Notes	1000 characters, alphanumeric
Department ID	5 characters, alphanumberic
Department Allocation Amount	15 characters (including 2 decimal places). If more than 2 decimal places are rounded to 2 decimal places.
Department Allocation Percent	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.
Job Allocation Amount	15 characters (including 2 decimal places). If more than 2 decimal places are rounded to 2 decimal places.
Job Allocation Percent	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.

Field	Description and Character Limits
*Deposit Account	5 characters, numeric. May have an optional non‑numeric separator between the first digit and the last 4 digits (example: 1‑1234). If the bank account doesn’t exist in software, a default account is substituted.
ID No.:	8 characters, alphanumeric
Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric character as a separator between months, days and years.
^Co./Last Name	255 characters, alphanumeric
First name	255 characters, alphanumeric
Memo	255 characters, alphanumeric
Inclusive	1 character alphanumeric indicates the amount is VAT-inclusive.
*Allocation Account No.	5 characters, numeric. Must be a valid, pre-existing account number. May have an optional non‑numeric separator between the first digit and the last 4 digits (example: 1‑1234).
*Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Job No.	15 characters, alphanumeric
VAT Code	3 characters, alphanumeric. If not a pre-existing VAT code, the VAT code and amount will be ignored, and the transaction will be imported on a VAT-exclusive basis.
Currency Code (AccountEdge Plus only)	3 characters, alphabetic. One code per sale/purchase. When importing, must match a pre-existing currency code in the Currency List. Must match customer/supplier currency code.
Exchange Rate (AccountEdge Plus only)	11 digits, including 6 decimal places. If blank, current exchange rate substituted.
VAT Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Payment Method	20 characters, alphanumeric.
Cheque Number	17 characters, alphanumeric.
Last 4 Digits on Card	25 characters, alphanumeric.
Name on Card	50 characters, alphanumeric.
Expiration Date	5 characters, numeric in the format MM/YY
Notes	50 characters, alphanumeric.
Allocation Memo	255 characters, alphanumeric
Category	15 characters, alphanumeric
^Card ID	15 characters, alphanumeric. Must be a unique ID. Note: When you select Card ID in the Identify Card by field, *None is equivalent to no entry in the field.
^Record ID	10 numeric characters. The Record ID is an internal number within the company file.
Department ID	5 characters, alphanumberic
Department Allocation Amount	15 characters (including 2 decimal places). If more than 2 decimal places are rounded to 2 decimal places.
Department Allocation Percent	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.
Job Allocation Amount	15 characters (including 2 decimal places). If more than 2 decimal places are rounded to 2 decimal places.
Job Allocation Percent	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.

Field	Description and Character Limits
^Co./Last Name	255 characters, alphanumeric
First name	255 characters, alphanumeric
*Deposit Account No.	5 characters, numeric. May have an optional non‑numeric separator between the first digit and the last 4 digits (example: 1‑1234). If the bank account doesn’t exist in company file, a default account is substituted.
ID No.:	8 characters, alphanumeric
Receipt Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric character as a separator between months, days and years.
Memo	255 characters, alphanumeric
Inclusive	1 character alphanumeric indicates the amount is VAT-inclusive.
^Invoice No.	8 characters, alphanumeric
^Customer PO No.	20 characters, alphanumeric
Invoice Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric character as a separator between months, days and years.
*Amount Applied	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
VAT Code	3 characters, alphanumeric. If not a pre-existing AccountEdge VAT code, the VAT code and amount will be ignored, and the transaction will be imported on a VAT-exclusive basis.
VAT Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Memo	255 characters, alphanumeric.
Currency Code (AccountEdge Plus only)	3 characters, alphabetic. One code per sale/purchase. When importing, must match a pre-existing currency code in the Currency List. Must match customer/supplier currency code.
Exchange Rate (AccountEdge Plus only)	11 digits, including 6 decimal places. If blank, current exchange rate substituted.
Payment Method	20 characters, alphanumeric.
Payment Notes	50 characters, alphanumeric.
Name on Card	50 characters, alphanumeric.
Last 4 Digits on Card	25 characters, alphanumeric.
Expiration Date	5 characters, numeric in the format mm/yy
Authorisation Code	30 characters, alphanumeric.
Cheque Number	17 characters, alphanumeric.
^Card ID	15 characters, alphanumeric. Must be a unique ID. Note: When you select Card ID in the Identify Card by field, *None is equivalent to no entry in the field.
^Record ID	10 numeric characters. The Record ID is an internal number within the company file.

Field	Description and Character Limits
^Co./Last Name	When importing, must match a pre-existing card in the company file. If a company name (no first name), 50 characters, alphanumeric. If a last name, 30 characters, alphanumeric. NOTE:  To match a pre-existing card designated as “Individual", software requires both the last and first names.
First Name	20 characters, alphanumeric
Addr 1   - Line 1   - Line 2   - Line 3   - Line 4	Total Address field (lines 1 to 4) cannot exceed 255 characters, alphanumeric
Invoice No.	8 characters, alphanumeric
Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric as a separator between months, days and years.
Customer PO	20 characters, alphanumeric
Deliver Via	20 characters, alphanumeric. If the deliver via method does not exist in the delivery methods list, it will be ignored
Delivery Status	P=To be Printed E=To be Emailed B=To be Printed & Emailed A=Already Printed or Sent If field is left blank, the field will be set to P=To be Printed
Description	1000 characters, alphanumeric
*Account No.	5 characters, numeric. Must be valid, pre-existing AccountEdge account number. May have an optional non‑numeric separator between the first digit and the last 4 digits (example: 1‑1234).
*Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Job	15 characters, alphanumeric. When importing, must match pre-existing job number in your company file.
Comment	255 characters, alphanumeric
Journal Memo	255 characters, alphanumeric
Salesperson Last Name	31 characters, alphanumeric. When importing, must match the name on an employee card in the AccountEdge Plus company file.
Salesperson First Name	15 characters, alphanumeric.
Delivery Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric as a separator between months, days and years.
VAT Code	5characters, alphanumeric. When importing, must match a pre-existing VAT code in the VAT Code List.
VAT Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Carriage Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Carriage VAT Code	3 characters, alphanumeric. When importing, must match a pre-existing VAT code in the VAT Code List.
Carriage VAT Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Sale Status	1 character. Letter “O” indicates the sale is an order; Q indicates the sale is a quote. Any other character or no character indicates the sale is an invoice.
Currency Code (AccountEdge Plus only)	3 characters, alpha. One code per sale/purchase. When importing, must match a pre-existing currency code in the Currency List. Must match customer/supplier currency code.
Exchange Rate (AccountEdge Plus only)	11 digits, including 6 decimal places. If blank, current exchange rate substituted.
Terms   – Payment is Due	1 character, numeric. Use one of these codes to indicate when payment is due: 0 - COD 1 - Prepaid 2 - In a Given No. of Days 3 - On a Day of the Month 4 - No. of days after EOM 5 - Day of Month after EOM
- Discount Days	3 characters, numeric, based on Payment is Due code: • If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0‑999. • If code 3 or 5 indicates when payment is due, use a date from 1‑31. (EOM=31)
- Balance Due Days	3 characters, numeric, based on Payment is Due code: • If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0‑999. • If code 3 or 5 indicates when payment is due, use a date from 1‑31. (EOM=31)
- % Discount	2 numeric characters to the left of a decimal point and 2 numeric characters to the right of the decimal point (example: 00.10).
- % Monthly Charge	2 numeric characters to the left of a decimal point and 2 numeric characters to the right of a decimal point (example: 00.20).
Referral Source	20 characters, alphanumeric.
Amount Paid	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Payment Method	20 characters, alphanumeric.
Payment Notes	1000characters, alphanumeric. Available only if a Payment Method is entered.
Name on Card	50 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.
Last 4 Digits on Card	25 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.
Expiry Date	10 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.
Authorisation Code	255 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.
Cheque Number	8 characters, alphanumeric. Available only if a cheque payment method type is entered.
Inclusive	1 character alphanumeric indicates the amount is VAT-inclusive.
Category	15 characters, alphanumeric
^Card ID	15 characters, alphanumeric. Must be a unique ID. Note: When you select Card ID in the Identify Card by field, *None is equivalent to no entry in the field.
^Record ID	10 numeric characters. The Record ID is an internal number within the company file.
Date Dispatched	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric as a separator between months, days and years.
Notes	1000 characters, alphanumeric
Web Order
Web Order #
Department ID	5 characters, alphanumberic
Department Allocation Amount	15 characters (including 2 decimal places). If more than 2 decimal places are rounded to 2 decimal places.
Department Allocation Percent	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.
Job Allocation Amount	15 characters (including 2 decimal places). If more than 2 decimal places are rounded to 2 decimal places.
Job Allocation Percent	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.

Field	Description and Character Limits
^Co./Last Name	When importing, must match a pre-existing card in your AccountEdge Plus company file. If a company name (no first name), 50 characters, alphanumeric. If a last name, 30 characters, alphanumeric. NOTE:  To match a pre-existing card designated as “Individual", AccountEdge requires both the last and first names.
First Name	20 characters, alphanumeric.
Addr 1   - Line 1   - Line 2    - Line 3   - Line 4	Total Address field (lines 1 to 4) cannot exceed 255 characters, alphanumeric.
Invoice No.	8 characters, alphanumeric
Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric as a separator between months, days and years.
Customer PO	20 characters, alphanumeric
Deliver Via	20 characters, alphanumeric
Delivery Status	P=To be Printed E=To be Emailed B=To be Printed & Emailed A=Already Printed or Sent If field is left blank, the field will be set to P=To be Printed
*Item Number	30 characters, alphanumeric. When importing, must match an pre-existing item in the company file.
Quantity	10 characters, numeric ‑ allows 3 decimal places and decimal point.
Description	1000 characters, alphanumeric
Price	11 characters, numeric, including 3 decimal places
Discount	10 characters, numeric, including 2 decimal places
Total	15 characters (including currency signs and negative signs) from the Pounds amount field.
Job	15 characters, alphanumeric. When importing, must match pre-existing job number in the company file.
Comment	255 characters, alphanumeric
Journal Memo	255 characters, alphanumeric
Salesperson Last Name	31 characters, alphanumeric. When importing, must match the name of an employee card in the AccountEdge company file.
Salesperson First Name	20 characters, alphanumeric.
Delivery Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric character as a separator between months, days and years.
VAT Code	5 characters, alphanumeric. When importing, must match a pre-existing VAT code in the VAT Code List.
VAT Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Carriage Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Carriage VAT Code	3 characters, alphanumeric. When importing, this must match a pre-existing VAT code in the VAT Code List.
Carriage VAT Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Sale Status	1 alphanumeric character. Letter “O” indicates an order; Q indicates a quote. Any other character or blank indicates the sale is an invoice.
Currency Code (AccountEdge Plus only)	3 characters, alpha. One code per sale/purchase. When importing, must match a pre-existing currency code in the Currency List. Must match customer/supplier currency code.
Exchange Rate (AccountEdge Plus only)	11 digits, including 6 decimal places. If blank, current exchange rate substituted.
Terms   – Payment is Due	1 character, numeric. Use one of these codes to indicate when payment is due: 0 - COD 1 - Prepaid 2 - In a Given No. of Days 3 - On a Day of the Month 4 - No. of days after EOM 5 - Day of Month after EOM
- Discount Days	3 characters, numeric, based on Payment is Due code: • If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0-999. • If code 3 or 5 indicates when payment is due, use a date from 1‑31. (EOM=31)
- Balance Due Days	3 characters, numeric, based on Payment is Due code: • If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0-999. • If code 3 or 5 indicates when payment is due, use a date from 1‑31. (EOM=31)
- % Discount	2 numeric characters to the left of the decimal point and 2 numeric characters to the right of the decimal point (example: 00.10).
- % Monthly Charge	2 numeric characters to the left of the decimal point and 2 numeric characters to the right of the decimal point (example: 00.20).
Referral Source	20 characters, alphanumeric.
Amount Paid	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Payment Method	20 characters, alphanumeric.
Payment Notes	1000 characters, alphanumeric. Available only if a Payment Method is entered.
Name on Card	50 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.
Last 4 Digits on Card	25 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.
Expiry Date	10 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.
Authorisation Code	255 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.
Cheque Number	8 characters, alphanumeric. Only available for cheque payment method type.
Inclusive	1 character alphanumeric indicates the amount is VAT-inclusive.
Category	15 characters, alphanumeric
Location ID (AccountEdge Plus only)	10 characters, alphanumeric. )
^Card ID	15 characters, alphanumeric. Must be a unique ID. Note: When you select Card ID in the Identify Card by field, *None is equivalent to no entry in the field.
^Record ID	10 numeric characters. The Record ID is an internal number within the AccountEdge company file.
Web Order #	8 numeric characters. Available: • only if the order has been imported • on a reversal transaction but not retained on recurring sales • field to print on item invoices and item packing slips • as a custom field on item invoice • as a field for customised reports
Shipping Details - Service
Tracking Number
Shipping Details - Notes
Shipping Details - Date Dispatched	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric as a separator between months, days and years.
Total Weight (lb)	The sum of the weight of items whose Unit of Measure is pounds or ounces. If the Unit of Measure is pounds, the weight is calculated as Unit Weight x Units If the Unit of Measure is ounces, the weight is calculated as (Unit Weight x Units )/ 16
Total Weight (kg)	The sum of the weight of items whose unit of measure is kilograms or grams. If the Unit of Measure is kilograms, the weight is calculated as Unit Weight x Units. If the Unit of Measure is grams, the weight is calculated as (Unit Weight x Units) / 1000.
Notes	1000 characters, alphanumeric
Department ID	5 characters, alphanumberic
Department Allocation Amount	15 characters (including 2 decimal places). If more than 2 decimal places are rounded to 2 decimal places.
Department Allocation Percent	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.
Job Allocation Amount	15 characters (including 2 decimal places). If more than 2 decimal places are rounded to 2 decimal places.
Job Allocation Percent	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.

Field	Description and Character Limits
^Co./Last Name	When importing, must match a pre-existing card in your company file. If a company name (no first name), 50 characters, alphanumeric. If a last name, 30 characters, alphanumeric. NOTE: To match a pre-existing card designated as “Individual", software requires both the last and first names.
First Name	20 characters, alphanumeric
Addr 1   - Line 1   - Line 2    - Line 3   - Line 4	Total Address field (lines 1 to 4) cannot exceed 255 characters, alphanumeric.
Invoice No.	8 characters, alphanumeric
Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric as a separator between months, days and years.
Customer PO	20 characters, alphanumeric
Delivery Status	P=To be Printed E=To be Emailed B=To be Printed & Emailed A=Already Printed or Sent If field is left blank, the field will be set to P=To be Printed
Detail Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric as a separator between months, days and years.
Description	1000 characters, alphanumeric
*Account No.	5 characters, numeric. Must be a valid, pre-existing AccountEdge Plus account number. May have an optional non‑numeric separator between the first digit and the last 4 digits (example: 1‑1234).
*Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Job	15 characters, alphanumeric. When importing, must match a pre-existing job number in the company file.
Comment	255 characters, alphanumeric
Journal Memo	255 characters, alphanumeric
Promised Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric as a separator between months, days and years.
VAT Code	5 characters, alphanumeric. When importing, must match a pre-existing VAT code in the VAT Code List.
VAT Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Sale Status	1 alphanumeric character. Letter “O” indicates an order; Q indicates a quote. Any other character or blank indicates the sale is an invoice.
Currency Code (AccountEdge Plus only)	3 characters, alphabetic. One code per sale/purchase. When importing, must match a pre-existing currency code in the Currency List. Must match customer/supplier currency code.
Exchange Rate (AccountEdge Plus only)	11 digits, including 6 decimal places. If blank, current exchange rate substituted.
Terms   - Payment is Due	1 character, numeric. Use one of these codes to indicate when payment is due: 0 - COD 1 - Prepaid 2 - In a Given No. of Days 3 - On a Day of the Month 4 - No. of days after EOM 5 - Day of Month after EOM
- Discount Days	3 characters, numeric, based on Payment is Due code: • If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0‑999. • If code 3 or 5 indicates when payment is due, use a date from 1‑31. (EOM=31)
- Balance Due Days	3 characters, numeric, based on Payment is Due code: • If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0‑999. • If code 3 or 5 indicates when payment is due, use a date from 1‑31. (EOM=31)
- % Discount	2 numeric characters to the left of the decimal point and 2 numeric characters to the right of the decimal point (example: 00.10).
- % Monthly Charge	2 numeric characters to the left of the decimal point and 2 numeric characters to the right of the decimal point (example: 00.20).
Salesperson Last Name	31 characters, alphanumeric. When importing, must match the name of an employee card in the company file.
Salesperson First Name	15 characters, alphanumeric.
Referral Source	20 characters, alphanumeric.
Amount Paid	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Payment Method	20 characters, alphanumeric.
Payment Notes	1000 characters, alphanumeric. Available only if a Payment Method is entered.
Name on Card	50 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.
Last 4 Digits on Card	25 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.
Expiry Date	10 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.
Authorisation Number	255 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.
Cheque No	8 characters, alphanumeric. Only available for cheque payment method type.
Inclusive	1 character alphanumeric indicates the amount is VAT-inclusive.
Category	15 characters, alphanumeric
^Card ID	15 characters, alphanumeric. Must be a unique ID. Note: When you select Card ID in the Identify Card by field, *None is equivalent to no entry in the field.
^Record ID	10 numeric characters. The Record ID is an internal number within the AccountEdge company file.
Notes	1000 characters, alphanumeric
Department ID	5 characters, alphanumberic
Department Allocation Percent	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.
Job Allocation Percent	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.

Field	Description and Character Limits
^Co./Last Name	When importing, must match a pre-existing card in the company file. If a company name (no first name), 50 characters, alphanumeric. If a last name, 30 characters, alphanumeric. NOTE:  To match a pre-existing card designated as “Individual", software requires both the last and first names.
First Name	20 characters, alphanumeric.
**Addr 1   - Line 1   - Line 2   - Line 3   - Line 4	Total Address field (lines 1 to 4) cannot exceed 255 characters, alphanumeric.
Invoice No.	8 characters, alphanumeric
Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric as a separator between months, days and years.
Customer PO	20 characters, alphanumeric
**Ship Via	20 characters, alphanumeric
Delivery Status	P=To be Printed E=To be Emailed B=To be Printed & Emailed A=Already Printed or Sent If field is left blank, the field will be set to P=To be Printed
Detail Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric as a separator between months, days and years.
*Activity ID	30 characters, alphanumeric
Hours/Units	11 characters, numeric (may be negative or blank)
Note	1000 characters, alphanumeric
Rate	11 characters, numeric
Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Job	15 characters, alphanumeric. When importing, must match a pre-existing job number in your AccountEdge Plus company file.
Comment	255 characters, alphanumeric
Journal Memo	255 characters, alphanumeric
Promised Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric as a separator between months, days and years.
VAT Code	5 characters, alphanumeric. When importing, must match a pre-existing VAT code in the VAT Code List.
VAT Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
**Carriage Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
**Carriage VAT Code	5 characters, alphanumeric. When importing, must match a pre-existing VAT code in the VAT Code List.
Carriage VAT Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Sale Status	1 alphanumeric character. Letter “O” indicates an order; Q indicates a quote. Any other character or blank indicates the sale is an invoice.
Currency Code (AccountEdge Plus only)	3 characters, alphabetic. One code per sale/purchase. When importing, must match a pre-existing currency code in the Currency List. Must match customer/supplier currency code.
Exchange Rate (AccountEdge Plus only)	11 digits, including 6 decimal places. If blank, current exchange rate substituted.
Terms    - Payment is Due	1 character, numeric. Use one of these codes to indicate when payment is due: 0 - COD 1 - Prepaid 2 - In a Given No. of Days 3 - On a Day of the Month 4 - No. of days after EOM 5 - Day of Month after EOM
- Discount Days	3 characters, numeric, based on Payment is Due code: • If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0‑999. • If code 3 or 5 indicates when payment is due, use a date from 1‑31. (EOM=31)
- Balance Due Days	3 characters, numeric, based on Payment is Due code: • If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0‑999. • If code 3 or 5 indicates when payment is due, use a date from 1‑31. (EOM=31)
- % Discount	2 numeric characters to the left of the decimal point and 2 numeric characters to the right of the decimal point (example: 00.10).
- % Monthly Charge	2 numeric characters to the left of the decimal point and 2 numeric characters to the right of the decimal point (example: 00.20).
Salesperson Last Name	31 characters, alphanumeric. When importing, must match the name of an employee card in the company file.
Salesperson First Name	30 characters, alphanumeric.
Referral Source	20 characters, alphanumeric
Amount Paid	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Payment Method	20 characters, alphanumeric.
Payment Notes	1000 characters, alphanumeric. Available only if a Payment Method is entered.
Name on Card	50 characters, alphanumeric. Available only if a credit card or debit card method type is entered.
Last 4 Digits on Card	25 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.
Expiry Date	10 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.
Authorisation Code	255 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.
Cheque Number	8 characters, alphanumeric. Available only if a cheque payment method type is entered.
Inclusive	1 character alphanumeric indicates the amount is VAT-inclusive.
Category	15 characters, alphanumeric
Location ID (AccountEdge Plus only)	10 characters, alphanumeric. When importing, must match an pre-existing location in the company file.
^Card ID	15 characters, alphanumeric. Must be a unique ID. Note: When you select Card ID in the Identify Card by field, *None is equivalent to no entry in the field.
^Record ID	10 numeric characters. The Record ID is an internal number in the company file.
Notes	1000 characters, alphanumeric
Department ID	5 characters, alphanumberic
Department Allocation Amount	15 characters (including 2 decimal places). If more than 2 decimal places are rounded to 2 decimal places.
Department Allocation Percent	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.
Job Allocation Amount	15 characters (including 2 decimal places). If more than 2 decimal places are rounded to 2 decimal places.
Job Allocation Percent	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.

Field	Description and Character Limits
^Co./Last Name	When importing, must match a pre-existing card in the company file. If a company name (no first name), 50 characters, alphanumeric. If an individual’s last name, 30 characters, alphanumeric. NOTE:  To match a pre-existing card designated as “Individual", software requires both the last and first names.
First Name	20 characters, alphanumeric.
Invoice No.	8 characters, alphanumeric
Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric as a separator between months, days and years.
Customer PO	20 characters, alphanumeric
Memo	255 characters, alphanumeric.
Salesperson Last Name	31 characters, alphanumeric. When importing, must match the name of an employee card in the AccountEdge company file.
Salesperson First Name	30 characters, alphanumeric.
Description	1000 characters, alphanumeric
*Account Number	5 characters, numeric. Must be valid, pre-existing AccountEdge Plus account number. May have an optional non‑numeric separator between the first digit and the last 4 digits (example: 1‑1234).
*Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Job	15 characters, alphanumeric. When importing, must match a pre-existing job number in your company file.
VAT Code	5 characters, alphanumeric. When importing, must match a pre-existing VAT code in the VAT Code List.
VAT Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Sale Status	1 alphanumeric character. O indicates an order. Q indicates a quote. Any other character or blank indicates the sale is an invoice.
Currency Code (AccountEdge Plus only)	3 characters, alpha. One code per sale/purchase. When importing, must match customer/supplier currency code. (If blank, currency code on customer/supplier card is substituted.)
Exchange Rate (AccountEdge Plus only)	11 digits, including 6 decimal places. If blank, current exchange rate substituted.
Terms   – Payment is Due	1 character, numeric. Use one of these codes to indicate when payment is due: 0 - COD 1 - Prepaid 2 - In a Given No. of Days 3 - On a Day of the Month 4 - No. of days after EOM 5 - Day of Month after EOM
- Discount Days	3 characters, numeric, based on Payment is Due code: • If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0‑999. • If code 3 or 5 indicates when payment is due, use a date from 1‑31. (EOM=31)
- Balance Due Days	3 characters, numeric, based on Payment is Due code: • If code 0, 1, 2 or 4 indicates when payment is due, use a number of days from 0‑999. • If code 3 or 5 indicates when payment is due, use a date from 1‑31. (EOM=31)
- % Discount	2 numeric characters to the left of the decimal point and 2 numeric characters to the right of the decimal point (example: 00.10)
- % Monthly Charge	2 numeric characters to the left of the decimal point and 2 numeric characters to the right of the decimal point (example: 00.20)
Referral Source	20 characters, alphanumeric.
Amount Paid	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Payment Method	20 characters, alphanumeric.
Payment Notes	1000 characters, alphanumeric. Available only if a Payment Method is entered.
Name on Card	50 characters, alphanumeric. Available only if a credit card or debit card method type is entered.
Last 4 Digits on Card	25 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.
Expiry Date	10 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.
Authorisation Code	255 characters, alphanumeric. Available only if a credit card or debit card payment method type is entered.
Cheque Number	8 characters, alphanumeric. Available only if a cheque payment method type is entered.
Category	15 characters, alphanumeric
^Card ID	15 characters, alphanumeric. Must be a unique ID. Note: When you select Card ID in the Identify Card by field, *None is equivalent to no entry in the field.
^Record ID	10 numeric characters. The Record ID is an internal number within the company file.
Notes	1000 characters, alphanumeric
Department ID	5 characters, alphanumberic
Department Allocation Amount	15 characters (including 2 decimal places). If more than 2 decimal places are rounded to 2 decimal places.
Department Allocation Percent	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.
Job Allocation Amount	15 characters (including 2 decimal places). If more than 2 decimal places are rounded to 2 decimal places.
Job Allocation Percent	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.

Field	Description and Character Limits
*Bank Account	5 characters, numeric. May have an optional non‑numeric separator between the first digit and the last 4 digits (example: 1‑1234). If the bank account doesn’t exist, a default account is substituted.
Cheque No.:	8 characters, alphanumeric
Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric as a separator between months, days and years.
Inclusive	1 character alphanumeric indicates the amount is VAT-inclusive.
^Co./Last Name	255 characters, alphanumeric
First name	255 characters, alphanumeric
Addr 1   - Line 1   - Line 2   - Line 3   - Line 4	Total Address field (lines 1 to 4) cannot exceed 255 characters, alphanumeric.
Memo	255 characters, alphanumeric
*Allocation Account No.	5 characters, numeric. Must be a valid, pre-existing AccountEdge Plus account number. May have an optional non‑numeric separator between the first digit and the last 4 digits (example: 1‑1234).
*Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Job No.	15 characters, alphanumeric
VAT Code	3 characters, alphanumeric. If the VAT code is not a pre-existing VAT code, the VAT code and amount will be ignored, and the transaction will be imported on a VAT-exclusive basis.
VAT Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Import Duty Amount	15 characters (including 2 decimal places). More than 2 decimal places are rounded to 2 decimal places.
Printed	1 character alphanumeric indicates the transaction has already been printed.
Currency Code (AccountEdge Plus only)	3 character alphanumeric.
Exchange Rate (AccountEdge Plus only)	10 digits, including 9 decimal places. If blank, current exchange rate substituted
Statement Text	18 characters, alphanumeric
Allocation Memo	255 characters, alphanumeric
Category	15 characters, alphanumeric
^Card ID	15 characters, alphanumeric. Must be a unique ID. Note: When you select Card ID in the Identify Card by field, *None is equivalent to no entry in the field.
^Record ID	10 numeric characters. The Record ID is an internal number within the company file.
Department ID	5 characters, alphanumberic
Department Allocation Amount	15 characters (including 2 decimal places). If more than 2 decimal places are rounded to 2 decimal places.
Department Allocation Percent	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.
Job Allocation Amount	15 characters (including 2 decimal places). If more than 2 decimal places are rounded to 2 decimal places.
Job Allocation Percent	Number not greater than 100 (2 numeric characters before and after a decimal point. If there are more than 2 characters after the decimal point, they will be rounded to two characters.

Field	Description and Character Limits
* Tag Name	1000 characters, alphanumeric
Update Tag Name	1000 characters, alphanumeric

Field	Description and Character Limits
^Emp. Co./Last Name	When importing, must match a pre-existing employee card or supplier card in the AccountEdge Plus company file. • If a company name (no first name), 50 characters, alphanumeric. • If a last name, 30 characters, alphanumeric. (If the card is an individual, software matches the last name, followed by a comma and a space and the first name.)
Emp. First Name	20 characters, alphanumeric
*Payroll Category	31 characters, alphanumeric
Job	15 characters, alphanumeric. When importing, must match a pre-existing job in the company file.
Cust. Co./Last Name	When importing, must match a pre-existing customer card in the company file. • If a company name (no first name), 31 characters, alphanumeric. • If a last name, 15 characters, alphanumeric. (If the card is an individual, software matches the last name, followed by a comma and a space and the first name.)
Cust. First Name	15 characters, alphanumeric
Notes	1000 characters, alphanumeric
Date	10 characters, alphanumeric. Follows date convention of your system. Allows any non‑numeric as a separator between months, days and years.
*Units	11 characters, numeric, including 2 decimal places
^Emp. Card ID	15 characters, alphanumeric
^Emp. Record ID	10 characters, numeric
Customer Card ID
Customer Record ID
Job Allocation Percent	up to 100%
Department ID	5 characters, alphnumeric
Department Allocation Percent	up to 100%