New Features > Departments added to Timesheets
Departments added to Timesheets
The Departmental Accounting feature gives you the ability to track financial profitability within your business by department. You can now assign a single department or multiple departments for each line of a time sheet for an employee. You must first select the preference and create departments before you can allocate them to a timesheet.
To enable allocation of departments
1
Go to the Setup menu and choose Preferences.
2
Click the System tab.
3
Select I Use Departments; if Departments Are Not Assigned to All P&L Accounts Don’t Warn/Warn [System-Wide].
note : Turning off department tracking deletes all departments and all related information
If you choose to turn off department tracking, any departments you have created and their transaction history will be deleted from your company file. You should make a backup of your company file before you take this step so that you can access this information if required.
To create a department
1
Go to the Lists menu and choose Departments. The Department List window appears.
2
Click New. The Department Information window appears.
3
In the Department ID field, enter up to a 5 alpha-numeric characters used to identify the department then press tab.
4
In the Department Name field, enter the name of the department.
5
If you want to enter a description of the department or notes related to the department you can enter up to 1000 characters in the Description field.
6
Click OK.
To assign a department to a timesheet
1
Go to the Payroll command centre and click Enter Timesheet. The Enter Timesheet window appears.
2
Enter all necessary information and click in the Dept column. The Allocate Departments window appears.
3
Select the department or departments to allocate to time entering.
4
Enter the amounts/percentages in the column until full amounts/percentages are allocated.
5
Click OK to accept the changes and close the window.
If the payroll category, activity, job, department, customer, and notes are the same, then the hours entered will be on the same line. If multiple departments are added to each line or activity the departments field will display Split.
 
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