Commission Tracking

The Commission Tracking feature gives you the ability to track commissions for an employee or a supplier salesperson. A Commission Rate Level is created that will charge a flat amount or percentage per item or activity and can be assigned to each salesperson. A custom rate level can also be created using both amounts and percentages for items and activities. A commission is then calculated on a sale, based on either the date of the sale or when payment is received. The commission can then be paid by cheque to a supplier or as a paycheque for an employee.

To create a commission rate level

Go to the Sales & Purchases Information under the Lists menu and select Commission Rate Levels. The Commission Rate Levels window appears.

Click New to create a commission rate level. The Commission Rate Level Information window appears.

Enter the name, type and payment option selections. If Custom Rate per Item/Activity is selected as the type of rate, a list of items/activities will appear.

Select the items/activities you want to assign this rate level.

Enter either the amount, percentage or percentage of margin you want for this rate level.

Click OK to accept the changes and close the window. The Commission Rate Levels window reappears displaying the rates you created.

To assign a default commission rate to an employee card

Go to the Card File command centre and select Card List. The Cards List window appears.

Click the Employee tab and select the employee you want to assign a commission rate to and click Edit or click New to create a new employee card. The Card Information window appears.

Click the Card Details tab and select the Commission Rate from the drop down menu.

Click Use Commission Rate. The Card Information window reappears.

Click the Payroll Details tab and select Wages.

Select the Linked Commission Category from the drop down list.

Click Use Category to assign a payroll category to the employee for commissions.

Click OK to accept the changes and close the window.

Click Close.

To pay commissions to a supplier

Go to the Card File command centre and select Card List. The Cards List window appears.

Click the Supplier tab and select the supplier you want to assign a commission rate to and click Edit or click New to create a new supplier card. The Card Information window appears.

Click the Card Details tab and select the Commission Rate from the drop down menu.

Click Use Commission Rate. The Card Information window reappears.

Click Commissionable Salesperson, if not already selected.

Assign the supplier as a salesperson on the sale. Depending on the commission rate setup, you can run various reports to show the total amounts earned before paying a vendor.

Click OK to accept the changes and close the window.

Click Close.

Go to the Banking command centre and click Spend Money.

Enter the appropriate information including the amount of commission earned.

Click Record.

To track a commission on a sale

Go to the Sales command centre and click Enter Sales.

Enter the detailed information for the sale.

In the Salesperson, select the salesperson from the drop down menu.

Click Use Card to assign the salesperson to the sale. A percentage symbol will appear adjacent to the field.

Click the percentage symbol to access the details of the calculated commission. The Invoice Commission Information window appears. The Commission column is the only amount that can be edited in this window. If the amount in this column is changed an asterisk will appear next to the new amount. To return to the original calculation, click the Recalc button.

Click OK to close the window.

To update a custom rate level for items or activities

Go to the Sales & Purchases Information under the Lists menu and select Commission Rate Levels. The Commission Rate Levels window appears.

Select the custom commission rate level you want to update then click Edit. The Commission Rate Level Information window appears.

Select the items and/or activities you want to update.

In the Commission Rate Shortcut section, select either Set %, Set Amount or Set % Margin and enter amounts in the adjacent fields.

Click Update Item/Activities.

Click OK to accept the changes and close the window.

Custom Rate Level commission types can only be used for Item and Time Billing sales. For Service, Professional and Miscellaneous sales you can select a Flat Percentage or Amount Rate Level. While entering the sale, the commission rate level assigned to the transaction can be viewed and the amount edited without affecting the default level selected.

The level can also be recalculated if changes are made and you want to go back to the original calculated amount. If a sales transaction that has been saved is edited, any changes to the line items of the sale will cause the commission to be recalculated.