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A Quote records an estimated price you have quoted to a customer. A quote has no impact on your inventory levels and can be changed to an order or an invoice when your customer is ready to buy. Changes to a quote can be tracked and will appear when the quote is printed.
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An Order is a sale where no services or goods have been delivered. While orders don’t affect your financial figures, they do affect your committed inventory numbers. Orders don’t create transactions unless the customer has paid you a deposit. Changes to an order can be tracked and will appear when the order is printed. An order can be changed to an invoice.
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An Invoice is usually created when you deliver the items or services the customer ordered. It will update the appropriate accounts, including the account for tracking receivables. Invoices can be open (unpaid), closed (paid) or credit (negative sale). An invoice can’t be changed to a quote or an order.
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Entering a sale in the Sales window—the procedure discussed in this section—allows you to record more details about the sale than entering it in the Bank Register window. To use the Bank Register window, see To enter a transaction in the Bank Register window.
tip : Publish invoices to iCal
If you use iCal to plan your day-to-day activities, you can publish invoices to iCal. This enables you to keep all of your tasks in one application. For more information, see Publishing to iCal.
