Create item records

Advanced setup > Create item records

Create item records

You can use item records to store information about a product and to track the quantities you buy and sell. You can also create records for each type of service you provide.

note : Do you need to complete this task?

If you buy and sell items, such as finished goods, components used in production and raw materials, you need to create records for them.

Item records enable you to view the sales and purchase history of the products you sell or use in production. You can determine which items are your best sellers and what you have in stock. This can help you identify sales trends and reorder items before you run out of them.

You can also create item records for the services you provide. This enables you to list the items and services you buy and sell on the same purchase order or invoice.

For example, if you are a plumber, you could set up items for the materials you buy in order to carry out your work. You could also set up item records for the services you provide, such as installation and repairs. You can then record the labour and material charges on the same invoice.

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For information about creating item records, see ‘To create an item’.

Optional stock setup tasks

You may want to do the following tasks if they are relevant to your business.

Import item information from:

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another company file

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another accounting system

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Set up pricing levels [AccountEdge Plus only]

Customise item pricing according to customer status and sales quantities.

Creating custom price levels

Create locations [AccountEdge Plus only]

If you hold stock at several locations, you can keep track of item quantities held at each location.

Multiple stock locations

Group items using custom lists [AccountEdge Plus only]

Group and sort items by assigning attributes to your items from custom lists you define.

Creating custom lists

Create custom fields [AccountEdge Plus only]

Set up fields to record additional information about your stock items.

Creating custom fields

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Enter stock opening balances

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Entering purchases

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